Upgrades by Category

Security Enhancements

Feature	Upgrade Date
Password Expiration You can now set a system-wide password expiration number of days. Each user will be forced to change their password once that number of days has passed.	April 2009
Password History You can set the number of previous passwords (to a maximum of 32) that the system will remember for each user. When changing their password, users will not be permitted to re-use a previous password until the specified number of unique passwords has been used.	April 2009
Instance Lock-Down The Instance Lock-Down provides the ability to remove access to all settings in your copy of SmartSimple using a global system-lock password. This will prevent creation, deletion or modification of Standard or Custom Fields, changes to any of the Settings or Application Configuration pages, changes in permissions, portal views, etc. The lock will be in effect for all users, including Global Administrators. It can only be unlocked by re-entering the global system-lock password. This can be configured and enabled on the Global Settings page in the Login & Security Settings section.	May 2009
Remove User Access You can disable system access for multiple internal users all at the same time. This is accessed through Global Settings > Licensing (at the top of the page) > Licenses > Then click on the hyperlink for the number of enabled Internal Users. Select the check box(es) to the left of the users from which you wish to remove system access and click on the Disable Button.	May 2009
Terminate User Session Global Administrators can instantly disconnect a logged in user if required for security reasons. This is performed by clicking on the name of the user in the People Online pane and selecting Terminate User Session from the top of the Quick Message Window.	May 2009

Document Management

Feature	Upgrade Date
MS Word Merge Custom Field This new Custom Field type provides the ability to dynamically create an MS Word document from underlying SmartSimple data. The MS Word document can also include tables that will list details of Level 2 or Level 3 activities associated with a given record. The SmartDoc for MS Word Template also allows you to easily upload the resulting MS Word document back to SmartSimple to be stored in a specified Single or Multiple file field.	April 2009
Allow Merging of PDF Documents If you are using a Multiple File field to store PDF documents then you can enable a "Merge" button. Clicking the Merge button displays a list of all the PDFs document stored in the Multiple File field and you select which documents you wish to merge into a single PDF document. The resultant document will also be stored in the Multiple File field. The original documents will not be changed. This feature will provide for easier printing of "sets" of documents.	April 2009
Multiple File Field: Display Additional File Attributes for PDF Documents This feature allows you to display extra information (called Meta Data) extracted from each PDF file stored in a Multiple File field, and display it as extra columns in the list view. The additional attributes that can be extracted and displayed are: author, creator, producer, keywords, subject, title, number of pages, creation date and modified date. Only PDF files stored in the Multiple File field will display this information. The added columns will be blank for all other document types.	April 2009
Single File Field: Display Additional File Attributes for PDF Documents This feature allows you to extract extra information (called Meta Data) from a PDF stored in a Single File field and store it in a Read Only - System Variables field. The additional attributes that can be extracted and displayed are: author, creator, producer, keywords, subject, title, number of pages, creation date and modified date. Only PDF files stored in a Single File field will display this information.	April 2009

UTA Enhancements

Feature	Upgrade Date
Standard Field Visibility Control You can now set visibility logic on standard fields at all levels in the same manner that you set these conditions on custom fields. To set the visibility logic, navigate to the appropriate standard field screen and enter the condition into the Visibility Condition column.	April 2009
Level 1: Tabs for Contact and Account Lists If you associate a large number of contacts or accounts (companies) with Level 1 items, you can now display different users based on roles on different tabs (and different accounts based on account roles on different tabs). You can access the feature within the UTA Settings tab - Contact Tabs and Account Tabs hyperlinks in the Level 1 Settings section. You can associate as many tab names to roles as required. Tabs can also be deleted through the same screen.	April 2009
Level 1: UTA Contact and Account Filters You can define who can see which contacts and accounts (companies) at Level 1 based on role membership. To implement these features, navigate to Settings > Application Configuration and within the Security Settings panel, select the check boxes beside Enable UTA Contact Filter and Enable UTA Account Filter. Once the feature has been enabled for either Contacts or Accounts, the UTA Contact Filters and/or UTA Account filters hyperlinks are available under the UTA's Settings tab - Settings panel. You can now configure visibility of the contacts/accounts associated with a Level 1 based on User Roles and Account Roles.	April 2009
Level 1: Contact Restrictions You can now restrict the number of contacts belonging to a given Role that can be associated with a Level 1 record. This can also be used to restrict the total number of contacts that can be assigned to a Level 1 record. You can also restrict the number of times a given user can be assigned to a Level 1 record, or the number of times a given user can be assigned to the record with a given Role. To access this feature, click on the Contact Restrictions hyperlink on the UTA Settings tab.	April 2009
Level 2: Multiple Contact List If you enable the Use Multiple Contact List checkbox on the Settings > Application Configuration screen you will be able to associate and control contact associations in a similar manner to Level 1 contacts.	April 2009
Level 2: Multiple Account List If you enable the Use Multiple Account List checkbox on the Settings > Application Configuration screen you will be able to associate and control account associations in a similar manner to Level 1 contacts.	April 2009
Level 2: Role Filtering You can restrict the selection of contacts that can be associated with Level 2 items by role. Previously you could only restrict by specified named contacts. An additional lookup text area has been added the bottom of the Level 2 Types Settings page to specify the roles.	April 2009
Disabling Specific Transaction Types by Template You can now restrict the types of transactions available for each Level 1 template type. If Level 1 Transactions are in use, within the Settings tab > Application Configuration, when you select one of the Level 1 templates, the Disabled Transaction Type section of check boxes will appear. One or many Transaction Types can be disabled per Level 1 Template.	April 2009
Level 3 Template Formulas You can now associate template formulas with Level 3 items in the same manner as Level 2 and Level 1 items.	April 2009