Difference between revisions of "Upgrades by Category"

• The Instance Lock-Down provides the ability to remove access to all settings in your copy of SmartSimple using a global system-lock password.
• This will prevent creation, deletion or modification of Standard or Custom Fields, changes to any of the Settings or Application Configuration pages, changes in permissions, portal views, etc.
• The lock will be in effect for all users, including Global Administrators. It can only be unlocked by re-entering the global system-lock password.
• This can be configured and enabled on the Global Settings page in the Login & Security Settings section.

• You can disable system access for multiple internal users all at the same time.
• This is accessed through Global Settings > Licensing (at the top of the page) > Licenses > Then click on the hyperlink for the number of enabled Internal Users.
• Select the check box(es) to the left of the users from which you wish to remove system access and click on the Disable Button.

• Global Administrators can instantly disconnect a logged in user if required for security reasons.
• This is performed by clicking on the name of the user in the People Online pane and selecting Terminate User Session from the top of the Quick Message Window.

• This new Custom Field type provides the ability to dynamically create an MS Word document from underlying SmartSimple data.
• The MS Word document can also include tables that will list details of Level 2 or Level 3 activities associated with a given record.
• The SmartDoc for MS Word Template also allows you to easily upload the resulting MS Word document back to SmartSimple to be stored in a specified Single or Multiple file field.

• If you are using a Multiple File field to store PDF documents then you can enable a "Merge" button.
• Clicking the Merge button displays a list of all the PDFs document stored in the Multiple File field and you select which documents you wish to merge into a single PDF document.
• The resultant document will also be stored in the Multiple File field. The original documents will not be changed.
• This feature will provide for easier printing of "sets" of documents.

• This feature allows you to display extra information (called Meta Data) extracted from each PDF file stored in a Multiple File field, and display it as extra columns in the list view.
• The additional attributes that can be extracted and displayed are: author, creator, producer, keywords, subject, title, number of pages, creation date and modified date.
• Only PDF files stored in the Multiple File field will display this information. The added columns will be blank for all other document types.

• This feature allows you to extract extra information (called Meta Data) from a PDF stored in a Single File field and store it in a Read Only - System Variables field.
• The additional attributes that can be extracted and displayed are: author, creator, producer, keywords, subject, title, number of pages, creation date and modified date.
• Only PDF files stored in a Single File field will display this information.

• You can now set visibility logic on standard fields at all levels in the same manner that you set these conditions on custom fields.
• To set the visibility logic, navigate to the appropriate standard field screen and enter the condition into the Visibility Condition column.

• If you associate a large number of contacts or accounts (companies) with Level 1 items, you can now display different users based on roles on different tabs (and different accounts based on account roles on different tabs).
• You can access the feature within the UTA Settings tab - Contact Tabs and Account Tabs hyperlinks in the Level 1 Settings section. You can associate as many tab names to roles as required. Tabs can also be deleted through the same screen.

• You can define who can see which contacts and accounts (companies) at Level 1 based on role membership. To implement these features, navigate to Settings > Application Configuration and within the Security Settings panel, select the check boxes beside Enable UTA Contact Filter and Enable UTA Account Filter.
• Once the feature has been enabled for either Contacts or Accounts, the UTA Contact Filters and/or UTA Account filters hyperlinks are available under the UTA's Settings tab - Settings panel.
• You can now configure visibility of the contacts/accounts associated with a Level 1 based on User Roles and Account Roles.

• You can now restrict the number of contacts belonging to a given Role that can be associated with a Level 1 record.

• This can also be used to restrict the total number of contacts that can be assigned to a Level 1 record.

• You can also restrict the number of times a given user can be assigned to a Level 1 record, or the number of times a given user can be assigned to the record with a given Role.
• To access this feature, click on the Contact Restrictions hyperlink on the UTA Settings tab.

If you enable the Use Multiple Contact List checkbox on the Settings > Application Configuration screen you will be able to associate and control contact associations in a similar manner to Level 1 contacts.

If you enable the Use Multiple Account List checkbox on the Settings > Application Configuration screen you will be able to associate and control account associations in a similar manner to Level 1 contacts.

You can restrict the selection of contacts that can be associated with Level 2 items by role. Previously you could only restrict by specified named contacts. An additional lookup text area has been added the bottom of the Level 2 Types Settings page to specify the roles.

• You can now restrict the types of transactions available for each Level 1 template type.
• If Level 1 Transactions are in use, within the Settings tab > Application Configuration, when you select one of the Level 1 templates, the Disabled Transaction Type section of check boxes will appear. One or many Transaction Types can be disabled per Level 1 Template.

You can now associate template formulas with Level 3 items in the same manner as Level 2 and Level 1 items.