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Versioning

945 bytes added, 22:49, 29 June 2019
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The individual Custom Field Setting page will also include be an indication of the '''Active Version''' at the top alongside a Version combo box.
There will also be a '''Set''' button to allow users to [[Versioning#Editing_fields_in_VersionsEditing_Fields_in_Versions|edit fields]] in a specific version, and a '''Diff''' button to allow users to [[Versioning#Compare_fields_in_VersionsComparing_Fields_in_Versions|compare fields]] in one Version with another version.
:: [[File:Gear icon.png|border]] 
 
3. Click on the desired tab for {{L1}}, {{L2}}, or {{L3}} entity associated with the UTA. The levels go in sequential order - the first tab after the '''General '''tab represents the Level 1 Entity and so on. 
:: [[File:Smartversion choose version.png|400px|border]]
 
The list of Custom Fields displayed will differ depending on what has been saved as the field-set for the Version that you choose. 
:: [[File:Edit fieldd.png|200px|border]] 
 
You will be brought to the '''Custom Field '''edit page of that field. Make any required changes to the version you are working on.
:: [[File:Smartversion deleting field.png|900px|border]] 
:
:* Remember, you can always note which version you are in with the '''Active Version '''text box that appears on the top right of your page. 
 
===Comparing Fields in Versions===
1. Navigate to the desired UTA.
 
You can do so by clicking the 9-square menu icon on the top right of your page ({{Icon-Menu}}), and selecting the UTA under the heading '''Applications.'''
 
2. Click on the '''gear icon '''above the UTA name, which will bring you into the UTA settings in '''Configuration Mode.'''
 
:: [[File:Gear icon.png|border]] 
3. Click on the desired tab for {{L1}}, {{L2}}, or {{L3}} entity associated with the UTA. The levels go in sequential order - the first tab after the '''General '''tab represents the Level 1 Entity and so on. 
* Remember3. Click on the '''Custom Fields '''hyperlink. 4. Click the '''pencil icon '''to edit a specific '''Custom Field.''' 5. The details of the Custom Field will be displayed. At the top right, you can always note which version you are in with the '''Active Version '''text is displayed. On the right of the '''Version '''field box , select the button '''Diff. ''' :: [[File:Smartversion diff.png|400px|border]] 6. A modal window that appears on allows '''Version Comparison '''will appear, showing the top right of your pagecustom field settings for two different versions side-by-side. To toggle between which versions you would like to compare this custom field against, simply select different versions by clicking into each '''Version '''field.  :: [[File:Smartversion comparison.png|750px|border]]
===Compare fields in Versions===
: 1. Navigate to the desired UTA
: 2. Click on the UTA Settings icon
: 3. Click on the appropriate Level 1, 2, or 3
: 4. Click on the '''Custom Fields" link.
: 5. Select the versions to be compared from the 2 drop-downs.
: 6. The screen should automatically refresh and show the custom field settings for the 2 versions side-by-side.
[[Image:Diff_custom_field_version2018.png|900px|border|link:]]
===Creating a new field===
Best practice for creating new fields are to add them to the baseline version first. This makes the new field available to all versions once an update snapshot is taken.
:: 1. Navigate to the desired UTA:: 2. Click on the UTA Settings icon:: 3. Click on the appropriate Level 1, 2, or 3:: 4. Click on the '''Custom Fields" link:: 5. Click on the '''+''' icon to add a '''New Field''':: 6. Add all fields required to create the new field. For details on creating custom fields click '''[[Creating Custom Fields|here]]'''.
===Adding all new field to existing Version===
Add all new field that has been added to the baseline to an existing version by updating the Versions snapshot.
The changes that have been made to a version view can be viewed by opening the application or form and selecting the appropriate form document.
:: 1. Navigate to the desired UTA:: 2. Open the desired application / form:: 3. From the Version dropdown option, select the version you with to view.
[[Image:Viewing_changes_to_version.png|800px|link:]]
:: 4. Click '''Set''':: '''Note:''' Toggling between different versions from this page will allow you to easily flip between the existing form and your modified version.
==Activating a new Version==
:: 1. Navigate to the desired UTA:: 2. Click on the UTA Settings icon:: 3. Click on the appropriate Level 1, 2, or 3:: 4. Under the UTA Properties section, locate the '''Current Version''' field.:: 5. From the dropdown options select the version you wish to make active.:: 6. Click on the '''Activate''' button.:: 7. Click '''Save'''.:: '''Note:''' Once an application or form is made active all new submissions will be completed and associated with the current version. Past submissions will retain their original version information.
==Batch updating records to Versions==
To update many different applications and forms to a new version, first start by creating the new version, then use the batch update feature to update as many applications and forms as desired.
:: 1. Navigate to the desired UTA:: 2. Add a check mark to the check box for each application and form you want to bulk update:: [[Image:Batch_update_version_checkmark.png|600px|link:]]:: 3. Click on the '''Batch Update''' icon:: [[Image:Batch_update_icon.png|link:]]:: 4. From the '''Update version to:''' drop down field, select the new version:: 5. Select the '''Batch Update''' button:: [[Image:Batch_update_window.png|600px|link:]]
==Conditional Versioning==
'''Conditional Versioning''' allows for a customized version of an application or form to be displayed to specific users based on conditions you set.
Conditions can include (but are not limited to):
:* Geography:* Role:* Organization type:* Gender:* Age:* Past Activities:* Many, many more 
Conditions can also be based on the individual fields that make up an application or form. Any field can be the basis of a condition.
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