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IRS and CRA - Automatic Verification

44 bytes added, 16 May
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SmartSimple supports automatic verification of organizations with multiple databases such as Internal Revenue Service (IRS, CRA, OFAC, ) or UK Canadian Charities(CRA).
System Administrators can set up automatic monthly checks of organizations in a certain [[Client Categories|category]] or categories against these databases, and save the record of the check as a [[transaction]] on the company [[profile]].
==Database Check Records on the Company Profile==
When configured, this feature will display each check against the online database as a [[transaction]] on the Organization profile. Each type of check can be displayed as a different tab.
In the example below, checks against the IRS database are stored under a tab named "Tax Check":<br />
Clicking the ''Open'' button will open the specific tax check transaction:<br />
[[Image:TransactionOnOrgRecordTransactionOnOrgRecord2.png|link=|500px]]<br /> 
* The details of the check can be displayed, including the date the check was performed and a notification of whether the record was found on the IRS' database.
* In this case, a ''FAIL'' message was displayed, indicating that the organization was not found on the IRS' database.
From the specific tax check, another check against the online database (in this case, the IRS database) can be performed manually by clicking on the ''Search'' button:<br />
[[Image:OpeningOrgsearchFromTransactionOpeningOrgsearchFromTransaction2.png|link=|500px]]
==Configuration==
To configure this feature: # Click the '''Types''' hyperlink on the [[Image:IRSCheck.png|link=|500pxGlobal Settings]]menu under the '''Transactions''' tab.Name: # Select '''Transaction Types''' you want to enable automation on.Type: # Enable '''Use Third party Verification Service''', then select '''Default Verification Service''' you want to use to synchronize with the external database.Display Order: # Hit the '''Save''' button.Associated Roles: # You will now see a button at the top of the page named '''Verification Mapping'''. Clicking that button brings you to the following page
Everyone Declined Registrant Former Employee Internal Staff New Registrant Org Contact AND Reviewer Organization Contact Organization Contact - TEST Reviewer Role with No Access System Administrator[[Image:IRS_FieldMapping.png|link=|500px]]
Denied View Roles: From this page, you can select the [[custom fields]] created on the Transaction that will store the values returned from your search of the external database.
Declined Registrant Former Employee Internal Staff New Registrant Org Contact AND Reviewer The Organization Contact Organization Contact - TEST Reviewer Role with No Access System AdministratorRegistration ID setting allows you to select a custom field on the organization profile that will store the result of the search.
Transaction Type LinkageUnder the ''Automatic Verification Settings'' heading you can set the following options:
CRA Check - * '''Automatic CRA Check - ManualChecking Schedule''': Can be set to ''N/A'', ''Once a month'', ''Once every two months'' or ''Once every three months''
Use Publication Service<!--: *All monthly checks take place on the 15th of the month. This corresponds with the IRS' update schedule.-->Use Third party Verification Service* '''Automatic Checking Database''': You can select from IRS, Canadian Charities and OFACEnable Record Lock* '''Automatic Checking As User''': Transaction Formula: UTA Level 1 Term: UTA Level 2 Lookup: UTA Level 2 Lookup Source: Import XML TagThis is a drop down field providing a selection of internal [[users]] in your system.
[[Image:IRSFieldMapping.png|link=|500px]]Organization Field Transaction FieldOrganization Tax ID Organization Name Foundation Type / OFAC entity type Organization Type / OFAC list type Organization Address Organization City Organization State Organization ZIP Organization Status/OFAC score Database Organization Registration ID: Database IDs: Automatic Verification Settings:=Notes==* Automatic Checking Schedule: Can be set to ''N/A'', ''Once a month'', ''Once every two months'' or ''Once every three months''Automatic Checking Database: IRS Canadian Charities OFACAutomatic Checking As User: This is a drop down field providing a selection Check takes place on the 16th of internal [[users]] in your systemthe month using the schedule specified.
==See Also==
* [[OFAC, IRS, CRA Checks]]
* [[Irs and cra lookup|IRS and CRA lookup]] (for further configuration instructions)
* [[Organization Search Page]]
[[Category:Integration]]
[[Category:External Data Source]]
Chris Kulczyk
Smartstaff
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Retrieved from ‘https://wiki.smartsimple.com/wiki/Special:MobileDiff/20712...42617’

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