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'''[http://smartsimple.com/files/113/f102251/Sharing_Your_Calendar_viewlet_swf.html View It Here]'''
==Sharing Your Calendar with Other Contacts==
You can make your calendar visible to other people if you wish to give them direct access.
1. Click the '''Communications''', '''Calendars''' [[Menu|menu]].
2. Click the '''Settings''' tab.
3. Click the '''Edit''' button to the right of your calendar.
The calendar properties are displayed.
The following information is set for a personal calendar.
* '''Read Access Companies''' - List of organisations that are allowed to read the contents of your calendar.
* '''Write Access Companies''' - List of organisations that are allowed to add new entries to your calendar or edit existing entries.
* '''Read Access Roles''' - List of [[Role|roles]] that are allowed to read the contents of your calendar.
* '''Write Access Roles''' - List of [[Role|roles]] that are allowed to add new entries to your calendar or edit existing entries.
The other calendar settings are generally only applicable when making a calendar public on the Internet.
* '''Internet Enabled''' - Allows the calendar to be viewed outside [[SmartSimple]]. When this option is selected a [[URL]] field will be displayed.
* '''Workflow''' - Attaches a [[Workflow]] that will trigger when new events are added to the calendar.
* '''Internet Template''' - Any HTML formatting code you wish to associate with an Internet calendar.
* '''Internet Event Template''' - Any HTML formatting code to control the presentation of an event on an Internet calendar
==Calendar Sharing Rules==
If you do not share the calendar, then you will be the only person that can access the calendar.
* If you share the calendar with the “Everyone” organisation or the "Everyone" role, then everyone inside and outside your organisation can see the calendar.
==Sharing your Calendar with Other Organisations==
* If you share the calendar with specific organisations, then only those organisations can see the calendar.
* Setting the security to '''Read access''' allows the organisations to '''read''' the calendar.
* Setting the security to '''Write access''' allows the organisation to '''edit''' and '''add''' entries to the calendar.
==Sharing Calendars with other Roles==
* If you share the calendar with specific [[Role|roles]] then only those [[Role|roles]] can see the calendar.
* Setting the security to '''Read access''' allows the [[Role|roles]] to '''read''' the calendar.
* Setting the security to '''Write access''' allows the organisation to '''edit''' and '''add''' entries to the calendar.
1. Click the '''Lookup''' button – next to the '''Read Access Roles'''.
The [[Role]] list is displayed.
2. Select a [[Role|role]].
[[Image:Cal.png]]
3. Click the '''OK''' button.
4. Click the '''Save''' button.
Anyone with the [[Role|role]] of [[Internal|internal]] manager will be able to see your calendar – but not add new activities.
[[Category:System Management]][[Category:View It]]
