User Role
From SmartWiki
User Roles are defined in the system by System Administrators to categorize users and contacts and to provide the basis for setting role-based security permissions.
Editing or Creating a Role
To edit a Role, take the following steps:
- Click on Roles and Security (located on the Configuration Menu on the left-hand navigation bar)
- Click on the hyperlink for User Roles
- Click the Edit button next to the role you wish to edit, or click on the New button to create a new Role.
For detailed instructions on creating a role, see the Creating User Roles page.
Role Settings
The following buttons are displayed at the top of each Edit Roles page:
- Back - navigates the user back to the list of all User Roles
- New - opens a new Edit Roles page for the creation of a new User Role
- Menu - sets menu permissions for User Role. See Menus and Roles for further information.
- Portal - see Creating a Role Based Portal for detailed instructions.
- Custom Fields - see Role Based Custom Fields for detailed instructions.
- Reports - presents a list of reports in the system for which access can be granted to the selected Role. See Assigning Multiple Reports to a Role for further information.
The following settings are available on the General tab of the Edit Roles page:
- Role Name - The unique name of the Role.
- Caption - The name of the role as it appears throughout the system. If you prefer to change the name of a role, changing the caption will accommodate this.
- Description - Narrative description of the role.
- Role Formula - Sets a calculation that is performed whenever a contact record possessing this role is saved. See Role Formula for instructions.
- Two Factor Authentication - enable Two Factor Authentication if required.
- Enable Menu Icon - Displays a Menu Icon on the right of the screen for this Role.
- UTA Role Only - Role that is only relevant relative to records in a Universal Tracking Application™. See UTA Roles for more information. If selected, the role will not be able to be assigned to a contact's profile, but will be able to be selected as a role when a contact is assigned to a UTA record.
- Internal User Role Only - if set then this role can only be added to Internal users,
- When a user is added to a role, the role will be visible on the role list of that user's profile.
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