Difference between revisions of "Document Management"
From SmartWiki
Julia Decker (talk | contribs) |
Julia Decker (talk | contribs) |
||
| Line 2: | Line 2: | ||
* [[Web Page View Field|Web Page View Field]] Type - used to create documents within the system. | * [[Web Page View Field|Web Page View Field]] Type - used to create documents within the system. | ||
| − | * Link [[Custom Field Type (33): Link – Single File|Single]] and [[Custom Field Type (80): Link – Multiple Files|Multiple]] File Type fields - used to store documents in the related entity. | + | * Link [[Custom Field Type (33): Link – Single File|Single]] and [[Custom Field Type (80): Link – Multiple Files|Multiple]] File Type fields - used to store documents in the related [[Entity|entity]. |
Documents are always connected to some “higher level” [[Entity|entity]] such as a [[Universal Tracking Application]] [[Entity|entity]], organizational or contact type records. The characteristics of these document fields are as follows: | Documents are always connected to some “higher level” [[Entity|entity]] such as a [[Universal Tracking Application]] [[Entity|entity]], organizational or contact type records. The characteristics of these document fields are as follows: | ||
| Line 12: | Line 12: | ||
* Converted to PDF. | * Converted to PDF. | ||
* [[Password]] Protected. | * [[Password]] Protected. | ||
| − | * Printed and | + | * Printed and Saved locally. |
* Attached to emails and [[Workflow|workflow]] steps. | * Attached to emails and [[Workflow|workflow]] steps. | ||
* Saved into [[Custom Field Type (80): Link – Multiple Files|Multiple File]] fields. | * Saved into [[Custom Field Type (80): Link – Multiple Files|Multiple File]] fields. | ||
| Line 22: | Line 22: | ||
* The documents to be stored can be dynamically created from [[Web Page View Field]]s. | * The documents to be stored can be dynamically created from [[Web Page View Field]]s. | ||
* Uploaded into the field. | * Uploaded into the field. | ||
| − | * Uploaded using the SmartSimple API. | + | * Uploaded using the [[SmartSimple]] [[API]]. |
This field type support the following attributes: | This field type support the following attributes: | ||
Revision as of 15:03, 18 December 2008
The SmartSimple platform supports advanced document type fields used to create document management functionality in any context such an application, contact or organisation. The following field types support document management functionality:
- Web Page View Field Type - used to create documents within the system.
- Link Single and Multiple File Type fields - used to store documents in the related [[Entity|entity].
Documents are always connected to some “higher level” entity such as a Universal Tracking Application entity, organizational or contact type records. The characteristics of these document fields are as follows:
This field type is used to create documents base on underlying fields, documents can be:
- Converted to PDF.
- Password Protected.
- Printed and Saved locally.
- Attached to emails and workflow steps.
- Saved into Multiple File fields.
This field type is used to store documents in the related entity.
- The documents to be stored can be dynamically created from Web Page View Fields.
- Uploaded into the field.
- Uploaded using the SmartSimple API.
This field type support the following attributes:
- Single or Multiple files stored in a single field.
- Version control.
- Special Permission required deleting file.
- Keyword searching for all document types such as PDF, MS Word, MS Excel etc.
- On-Line file editing and saving of files (required SmartSimple Editing Plug-In).
- Role-based file view, modify and delete permissions (as with all other field types).
