Variable List

System Variables

This refers to System Variables defined on the Global Settings page

• @system.customfieldname@

System Library Variables

This refers to System Library Variables defined on the Global Settings page

• @system.library.variable name@

Note: Library variables are available in all instances but can only be created and edited by SmartSimple.

System-Wide Variables

@currentdate@

• Inserts the current date and time

• This can be used in most areas where variables are called

Web Page View Variables

@now@

• Inserts the current system date

Universal Tracking Application Variables

Level 1

Level 1 Field Name and Variable List

Field Name	Variable
level 1 name field	@name@
level 1 type field	@type@
level 1 status field	@status@
level 1 start date	@startdate@
level 1 end date	@enddate@
level 1 contact	@contact@
level 1 custom field	@customfieldname@
Accounts	No variables
Activity List	No variables
Application Name	@name@
Application Template Type	@type@
Application Template Type Caption	@typecaption@
Application Template Type Language	@type_lang@
Archived	@archived@
Branch	@branch@
Branch ID	@branchid@
Close Date	@closedate@
Contacts	No variables
Currency	@currency@
Exchange Currency	@excurrency@
Currency Exchange Rate	@exrate@
Customer	@client@
Description	@description@
End Date	@enddate@
End Time	@hour(fullenddate)@:@minute(fullenddate)@
Folders	No variables
Modified By	@modifiedby@ (username); @modifiedbyid@ (userid)
Modified Date	@modifieddate@
Owner (full name)	@owner@
Owner (full name - Consumer/Provider reference)	@ownername@
Owner (userid)	@ownerid@
Person (full name)	@person@
Person (userid)	@person.userid@
Probability	@probability@
Requirement	@requirements@
Revenue	@revenue@
Revenue	@revenue.value@ (unformatted number without comma separators)
Start Date	@startdate@
Start Time	@hour(fullstartdate)@:@minute(fullstartdate)@
Status	@status@
Status Caption	@statuscaption@
Status Language	@status_lang@
Workflow	No variables

Level 2

Level 2 Field Names and Variables List

Field Name	Variable
Activity Type	@type@
Activity Type Caption	@typecaption@
Activity Type ID	@typeid@
Amount	@eamount@
Assigned Links	No variables
Assigned People	@assigned@
Contact Links	No variables
Contact People	@contact@
Description	@description@
Duration	@span@
End Date	@enddate@
End Hour (0-23)	@endhour@
End Hour (1-12)	@endh@
End Hour AM or PM	@endampm@
End Minute	@endminute@
End Time	@endhour@:@endminute@
Event ID	@eventid@
Follow-up Days	No variables
Follow-up Sent	No variables
Follow-up Type	No variables
Location	@location@
Object ID (Parent system ID)	@objectid@
Object Type	@objecttype@
Owner	@owner@
Parent Name	@parent.name@
Reminder Days	No variables
Reminder Sent	No variables
Reminder Type	No variables
Root Company ID	@rootcompanyid@
Start Date	@startdate@
Start Hour (0-23)	@starthour@
Start Hour (1-12)	@starth@
Start Hour AM or PM	@startampm@
Start Minute	@startminute@
Start Time	@starthour@:@startminute@
Status	@status@
Status Caption	@statuscaption@
Subject	@subject@
Updated By	@updatedby@ -- Displays system ID, not name
Updated By Name	@updatedbyname@ -- Displays the name
Whole Day Event	@isallday@

Level 3

Level 3 Field Names and Variables

Field Name	Variable
Associated Parent	@linkparent.fieldname@
General	Level 3 uses the same variables as Level 2.

Calling a Level 1 Variable at Level 2

@parent.branch@ or @parent.client@ will be replaced by company name and other fields can be referenced like this:

• @parent.branch.address@
• @parent.branch.country@
• @parent.branch.customfield@
• @parent.firstname@
• @parent.lastname@
• @parent.description@
• @parent.status@
• @parent.person.fieldname@ - fieldname will be replaced by the variables listed below for the Person Standard Field at Level 1.

whatever fields available for company object.

Contacts/Users

Contacts/Users Field Names and Variables

Field Name	Variable
First name	@firstname@
Middle name	@middlename@
Last name	@lastname@
Full name	@fullname@
Phone	@phone@
Phone extension	@uphoneext@
Company name	@company@
Address	@address@
Address 2	@address2@
City	@city@
Province	@province@
State	@state@
Country	@country@
Postal code	@postalcode@
Primary Address	@primaryaddress@ - used with Multiple Address Types. See Address Book Template
Address Book	@addressbook@ - used with Multiple Address Types. See Address Book Template
Owner	@owner@
Last updated	@modifieddate@
Last logged in	@lastlogin@
Cost	@cost@
Cost unit	@costunit@
Type	@type@ (returns 'User', 'Local User Administrator' or 'Global User Administrator')
Access Type	@accesstype@ (returns 'Administration or Portal Interface', 'User Centric or Applicant Interface', 'Web Service User' or 'No Access')
Access Type ID	@accesstypeid@ 0=No Access;1=Administration or Portal Interface;3=User Centric or Applicant Interface;5=Web Service User;
Resource name	@resourcename@
Is contact a resource?	@isresource@
Prefix	@prefix@
Suffix	@suffix@
Unique Identifier	@uuid@ This is a system-generated code that is unique to each contact. For example: 6BCC 98SF EFC6 FFFB 270C 606
Language	@langname@ The Language name in the Personal Settings of the contact (i.e.: @me.langname@ or @owner.langname@)
Language ID Code	@langid@ The Language selected in the Personal Settings of the contact (i.e.: @me.langid@ or @owner.langid@). See here for more information
User's Time Zone setting	@sstimezone@ (can be used to calculate user's relative date/time)

When calling on Level 1 and Level 2 information from a Level 2 Workflow

Calling L1 and L2 fields from a L2 Workbflow

Field Name	Variable
level 1 name field	@parent.name@
level 1 status	@parent.status@
level 1 start date	@parent.startdate@
level 1 end date	@parent.enddate@
level 1 contact	@parent.contact@
level 1 custom fields	@parent.customfieldname@
level 2 type field	@type@
level 2 status field	@status@
level 2 start date	@startdate@
level 2 end date	@enddate@
level 2 contact	@contact@
level 2 custom field	@customfieldname@

Parent can be Company, Level 1, Opportunity or Leads

Company

Level 1 Name and Variable List

Name	Variable
Primary Contact	@primarycontact@
Company Name	@name@
Address	@address@
Address 2	@address2@
City	@city@
Province	@province@
Postal code	@postalcode@
Country	@country@
Phone number	@phone@
Fax number	@fax@
Owner	@owner@
Website	@website@
Custom fields	@customfields@
NAIC Code 1	@naiccode1@
NAIC Code 2	@naiccode2@
Last updated	@modifieddate@
Last updated by	@updatedbyname@
Category custom fields	@Field Name@

Opportunity, Level 1

Opportunity & Level 1

Field Name	Variable
Branch	@branch@
Close Date	@closedate@
Company field	@company.field@
Contacts	@contact.rolename.field@
Currency	@currency@
Customer	@client@
Description	@description@
End Date	@enddate@
End Time	@hour(fullenddate)@:@minute(fullenddate)@
Folders	No variables
Opportunity Source	@leadsource@
List Job Questions (with combo boxes)	@jobquestions@ Only for opportunities that use the recruiting template
List Job Questions (just questions)	@jobquestionsr@
List Job Skills	@jobskills@
Modified Date	@modifieddate@
Number of filled positions	@candidatefilled@
Number of open positions	@openpositions@
Owner	@owner@
Opportunity Name	@name@
Opportunity Type	@type@
Probability	@probability@
Requirements	@requirements@
Revenue	@revenue@
Start Date	@startdate@
Start Time	@hour(fullstartdate)@:@minute(fullstartdate)@
Status	@status@
Template type number	@templatetype@

Leads

Leads Variable List

Field Name	Variable
Status	@status@
Company	@name@
Address	@address@
Address 2	@address2@
City	@city@
Province	@province@
Country	@country@
Postal	@postalcode@
Phone	@phone@
Fax	@fax@
Web Site	@website@
First Name	@firstname@
Last Name	@lastname@
Prefix	@prefix@
Suffix	@suffix@
Title	@title@
(Contact) Phone	@contactphone@
Email	@email@
Description	@description@
Date Added	@dat_added@

Email Broadcast

Email Broadcast Variable List

Field Name	Variable
@rolename.customfield@
@randompassword@	Generates a new password when sending to user
@password@	Generates a new password when sending to user
@email@	Sends the username/E-mail
@userid@	Sends the user id
@sender.fieldname@	manner of referencing details of the user who is sending the email

Note:

• examples: @sender.company.address@ will return the address of the sender's company.
• Includes All standard contact fields
• Includes All standard company fields

Contacts

Level 1 Field Name and Variable List

Field Name	Variable
First name of contact or lead	@firstname@
Last name of contact or lead	@lastname@
Full name of contact or lead	@fullname@
Title of contact or lead	@title@
Email address of contact or lead	@email@
Phone number of contact or lead	@phone@
Address of contact or lead	@address@
City of contact or lead	@city@
State/Province of contact or lead	@state@
Country of contact or lead	@country@
Zip/Postal code of contact or lead	@postalcode@
Company name of contact or lead	@companyname@
Contact address - not available for lead	@caddress@
Contact city - not available for lead	@ccity@
Contact state/province - not available for lead	@cstate@
Contact country - not available for lead	@ccountry@
Contact postal code - not available for lead	@cpostalcode@
Contact fax - not available for lead	@cfax@
Web site for lead - not available for contact	@cwebsite@
First name of the sender	@senderfirstname@
Last name of the sender	@senderlastname@
Name of sender company	@sendercompany@
E-mail of sender	@senderemail@
Phone number of sender	@senderphone@
Title of sender	@sendertitle@
Current date and time format selected by the user in their personal settings ? long date format	@now@
Description field content	@objectdescription@

Roles

@rolelist@ provides a list of roleids corresponding to the roles the user belongs to.

@me.rolelist@

@primaryroleid@ provides the id for the user's primary role. Do not use the prefix '@me.'.

@primaryroleid@

Company Categories

@catlist@ lists the roleid of each Company Category the company (Account/Organization) belongs to.

@me.parent.catlist@

Custom Fields attached to Roles

@rolename.customfieldname@

Variables available for Report criteria

• @userid@
• @companyid@
• @objectid@

The following variable is used to report on data that is on records in a sub-company @company.childid(x)@ where x is index of children ordered by name (1,2,3,4,5,6....n)

Using Variables in the Report Template Header

• @args[1]@, @args[2]@ - used within Report Template Header to obtain the criteria entered by users.
• @runtime@ - used within Report Template Header to obtain date/time report was run.

Applicant Tracking Email Template Variables

The following variables are used to create email templates:

Job Fields

Job Fields Variable List

Field Name	Variable
@job.name@	Job name
@job.client@	Associated name of the client
@job.stage@	Status of the job
@job.closedate@	Hiring close date of the job
@job.manager@	Hiring Manger – set on the job page
@job.description@	Job description
@job.type@	Template name for this job
@job.startdate@	Job start date
@job.enddate@	Job end date – contract only
@job.requirements@	Job requirements
@job.openpositions@	Number of open positions
@job.applicantfilled@	Number of hired applicants
@job.branch@	Internal branch name associated with this job
@job.branch.address@	Internal branch address 1
@job.branch.address2@	Internal branch address 2
@job.branch.city@	Internal branch city
@job.branch.state@	Internal branch state/province
@job.branch.phone@	Internal branch phone number
@job.branch.country@	Internal branch country
@job.branch.postalcode@	Internal branch zip/postal code
@job.branch.website@	Internal branch web site address
@job.client@	Client name
@job.client.address@	Client address one
@job.client.address2@	Client address two
@job.client.city@	Client city
@job.client.state@	Client state/province
@job.client.phone@	Client phone number
@job.client.country@	Client country
@job.client.postalcode@	Client zip/postal code
@job.client.website@	Client web site
@job.custom@	Custom field associated with the job template. For example @job.additionalinfo@

Applicant Fields

Applicant Fields Variable List

Field Name	Variable
@applicant.firstname@	First name of the applicant
@applicant.lastname@	Last name of applicant
@applicant.title@	Title of applicant
@applicant.email@	Email address of applicant
@applicant.phone@	Phone number of applicant
@applicant.address@	Address of applicant
@applicant.city@	City of applicant
@applicant.state@	State/Province of applicant
@applicant.country@	Country of applicant
@applicant.postalcode@	Zip/Postal applicant

Hiring Manager Fields

Level 1 Field Name and Variable List

Field Name	Variable
@hiring manager.firstname@	First name of the hiring manager
@hiring manager.lastname@	Last name of the hiring manager
@hiring manager.title@	Title of the hiring manager
@hiring manager.email@	Email address of the hiring manager
@hiring manager.phone@	Phone number of the hiring manager
@hiring manager.address@	Address of the hiring manager
@hiring manager.city@	City of the hiring manager
@hiring manager.state@	State/Province of the hiring manager
@hiring manager.country@	Country of the hiring manager
@hiring manager.postalcode@	Zip/Postal code of the hiring manager

Sender Fields

Sender Fields Variable List

Field Name	Variable
@senderfirstname@	First name of the sender
@senderlastname@	Last name of the sender
@sendercompany@	Name of sender company
@senderemail@	Email address of sender
@senderphone@	Phone number of sender
@sendertitle@	Title of sender
@now@	Current date and time format selected by the user in their personal settings - long date format.

In addition you can also refer to fields from the sender such as custom fields and company details by using @sender.xxxx@
These variables can be used within Email and Workflow messages.

Field Name	Variable
@sender.address@	Address of the sender
@sender.company.name@	Name of the company the sender is associated with
@sender.(custom field name)@	Refers to a custom field from the sender's profile

Workflow Specific Variables

The following variables can only be used in messages associated with workflows:

Workflow Specific Variables List

Field Name	Variable
@objectname@	Name of the object in the workflow. This could be a file name, user name, company name, or an application name.
@originatorname@	The name of the person that originated the workflow. For example, this value could be the person that added a file to a workflow-enabled SmartFolder, or the name of a person that created a new person record.
@originatoremail@	E-mail address of originator.
@originatorphone@	Phone number of originator.

Signority Variables

SmartSimple's Online Document Signing functionality allows users to manage the entire signing process.

Users can also access details on how the e-signature submission is progressing using the variables below

@HistoryOf(CFNAME,1)@ - will show only the top section of the history i.e. section that displays the overall status of the e-signature submission

@HistoryOf(CFNAME,0)@ - will show only the bottom section of the history i.e. section that displays the progress of the individual signees

@HistoryOf(CFNAME)@ - will display both top and bottom section by default

Other Variables

Level 1 Field Name and Variable List

Field Name	Variable
@url@	The URL to the company alias for SmartSimple. For example: XXX.smartsimple.com – where XXX is the alias created by that company using the Company Setting page. If you wish to display the URL as a link you should type either: http:// or https:// in front of the reference in the instant message or e-mail template. For example: https://@url@
@parentlist@	The full SmartSimple path to the object.
@apptype@	Will return the application ID within the context of a given UTA.

Select One - User Group Custom Field

The details of the members of a group stored within a Select One - User Group custom field can be referenced using the following syntax:

[#(?object=group::id=@fieldname@) ... #]

Where:

• fieldname is the name of the Select One - User Group field.
• Replace "..." with the contact variables you wish to display. i.e. ~lastname~

The role the user is assigned within the group can be accessed using ~role~ in the above syntax.

See Also

• Web Page View Field Variables