Online Editing

Microsoft Word, Excel and PowerPoint documents uploaded to SmartSimple can be edited directly from the system, rather than having to download, edit and upload each document. When you save the file from within the application that you are using it will be uploaded to SmartSimple automatically.

While you are editing the file, it will be marked as "checked out" so no one else will be able to edit the file at the same time.

When enabled, clicking on an Edit button next to the uploaded file will launch the file in the Microsoft application. All versions of Word, Excel and PowerPoint are supported. When the edits have been made, and the file is saved, the edits will be reflected in the document saved to the Smart Folder or custom field.

Enabling Online Editing

Download the application

Firstly, download the Online Editing application from the Help > Downloads link:

Install the application on each computer that will be using the Online Editing feature:

Next, run the application to enter your user credentials:
.

• User Name: the user name that you use to log into SmartSimple (typically, your email address).
• Password: the password you use to log into SmartSimple.
• Alias: the alias for your copy of SmartSimple can be found in Global Settings
• URL: the URL for your copy of SmartSimple (example: grants.smartsimple.com)
• SSL: if the URL in the address bar of your browser is prefaced with "https:" when you log in to SmartSimple, check this box.

Enable Online Editing from Global Settings

Now, enable the Online Editing feature in Global Settings:

When Online Editing is enabled, the Edit button will appear next to all files uploaded to Smart Folders:

Enable Online Editing on Individual Custom Fields

On each custom field to which you can upload files (Link – Single File and |Link – Multiple Files field types), edit the field and check off Enable Online Editing for the fields on which you want to enable editing.

For those fields, the Edit button will now be visible next to the field.