General Data Protection Regulation (GDPR)
 Please note that this page is currently under construction. There is more information to come.
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Contents
Overview
One of the largest aspects of SmartSimple's privacy configuration is our compliance with the General Data Protection Regulation (GDPR). The GDPR is an EU legislation that is designed to protect the fundamental rights of citizens and their personal data. This law ensures that people not only know where their private data is kept, but it also holds organizations accountable and transparent in their practices.
EUGDPR.org lists the key changes brought about by the enforcement of the GDPR, which began on May 25, 2018. As a directly binding regulation, the GDPR stipulates that controllers of personal data must put in place appropriate technical and organizational measures to implement its data-protection principles.
This article describes which features and policies SmartSimple has implemented into our platform to help you comply with the GDPR.
Feature Descriptions and Requirements
Personal Data Management Features
Personal Data Management features are focused on managing your data effectively and automating your data governance model. To make the most use of the following features, we recommend identifying all personal data fields in the system and organizing them into data categories.
| Feature | Description | GDPR Regulation |
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| Personal Data Field (Indicator) |
This will indicate whether a field contains personal data and add a processing description. This allows you to quickly differentiate between personal and non-personal data fields, and allow internal and external users to view the description. Adding an indicator makes it easier to ensure that all personal data fields are accounted for when erasing personal data, adding policies, enabling pseudonymization, or searching/reporting. |
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| Data Categories |
Organizing the data you collect into data categories such as the following: Contact Data, Financial Data, Highly Sensitive Data, etc. This feature will allow you to tailor highly specific security and data retention policies to different classes of data. You are able to apply any number of policies to a category. |
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| Data Retention Policies | A data retention policy defines how long your organization will need to retain the data of this category in the system before it is erased. A data retention policy can be placed on any field in the system, and the erasure will be completely automated. Retention is based on the number of months or days after a specific date. |
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| Data Security Policies |
A data security policy defines who can see and/or modify the data of this category in the system. Security policies support SmartSimple's role-based security. We can configure your security policies to help you achieve the principle of principle limitation and integrity and confidentiality by ensuring that only those who need to access data for legitimate, specified purposes will be allowed to do so. |
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| Pseudonymization |
Pseudonymization allows you to mask personal data fields, so that the data you retain on an individual is rendered unidentifiable. Pseudonymization allows for a nuanced approach to data management. Deleting a entire profile and all the data associated with a person is often unnecessary and will create gaps in reports. Utilizing pseudonymization enables you to render specific fields unidentifiable, retaining the effectiveness of long-term reporting while meeting data retention requirements. |
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Consent and Compliance Features
These features are catered towards managing your data subject's consent, as well as managing yoru overall compliance.
| Feature | Description | GDPR Regulation |
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| Personal Data Field (Information & Access) | ||
