Difference between revisions of "Password Variables to Set or Reset User Passwords"
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| + | ==See Also== | ||
| + | |||
| + | Please read our [[Password Policy]] for more comprehensive information about user passwords. | ||
| + | |||
| + | |||
| + | ==Overview== | ||
| + | |||
| + | |||
[[Variables]] can be used within [[SmartSimple]] to automatically generate system [[password]]s. | [[Variables]] can be used within [[SmartSimple]] to automatically generate system [[password]]s. | ||
| + | |||
==New Users== | ==New Users== | ||
| − | To generate a new [[Password|password]] for a '''new''' [[User|user]]. | + | To generate a new [[Password|password]] for a '''new''' [[User|user]]. |
| − | |||
| + | : <span style="font-size: medium;">'''@password@'''</span> | ||
This can be used in: | This can be used in: | ||
| + | |||
* Any [[Sign-Up Page|Signup page]] message body. | * Any [[Sign-Up Page|Signup page]] message body. | ||
* Any [[Applicant Tracking]] System applicant profile message body. | * Any [[Applicant Tracking]] System applicant profile message body. | ||
* [[Global Settings]] - [[User Email Templates|user email messages]] - New [[User]] message and Forgot Password message. | * [[Global Settings]] - [[User Email Templates|user email messages]] - New [[User]] message and Forgot Password message. | ||
* Any [[Workflow]] - [[Workflow Task Type: Acknowledgement|Acknowledgment task type]]. | * Any [[Workflow]] - [[Workflow Task Type: Acknowledgement|Acknowledgment task type]]. | ||
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==New or Existing Users== | ==New or Existing Users== | ||
To generate a new [[Password|password]] for a new user or sends the words ''"existing password"'' for existing users (see '''Notes''' below) | To generate a new [[Password|password]] for a new user or sends the words ''"existing password"'' for existing users (see '''Notes''' below) | ||
| − | |||
| + | : <span style="font-size: medium;">'''@checkactivatedpassword@'''</span> | ||
To generate a new [[Password|password]] for a new user or sends the words ''"existing password"'' for existing users '''AND''' to promote user to admin/portal type user. | To generate a new [[Password|password]] for a new user or sends the words ''"existing password"'' for existing users '''AND''' to promote user to admin/portal type user. | ||
| − | |||
| + | : <span style="font-size: medium;">'''@checkportalpassword@'''</span> | ||
These can be used in: | These can be used in: | ||
| + | |||
* Any [[Sign-Up Page|Signup page]] message body. | * Any [[Sign-Up Page|Signup page]] message body. | ||
* Any [[Applicant Tracking]] System applicant profile message body. | * Any [[Applicant Tracking]] System applicant profile message body. | ||
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==Notes== | ==Notes== | ||
===Translation=== | ===Translation=== | ||
| − | Because of the complex nature of the password creation and validation process it is not possible to automatically translate '''existing password''' into other languages. If you are sending an e-mail containing the @checkactivatedpassword@ variable you can use the following syntax to display text other than "existing password" if required. | + | Because of the complex nature of the password creation and validation process it is not possible to automatically translate '''existing password''' into other languages. If you are sending an e-mail containing the @checkactivatedpassword@ variable you can use the following syntax to display text other than "existing password" if required. |
| + | |||
| + | For example, for an existing user the following will show the French translation of '''existing password''' which is '''Mot de passe courant'''. If the user has not been previously activated the syntax will provide a randomly generated password as normal: | ||
| − | |||
<pre> | <pre> | ||
<!--@sscalculation(if(trim("@checkactivatedpassword@")="existing password","Mot de passe courant","@checkactivatedpassword@"))--> | <!--@sscalculation(if(trim("@checkactivatedpassword@")="existing password","Mot de passe courant","@checkactivatedpassword@"))--> | ||
Revision as of 14:48, 4 June 2019
Contents
See Also
Please read our Password Policy for more comprehensive information about user passwords.
Overview
Variables can be used within SmartSimple to automatically generate system passwords.
New Users
To generate a new password for a new user.
- @password@
This can be used in:
- Any Signup page message body.
- Any Applicant Tracking System applicant profile message body.
- Global Settings - user email messages - New User message and Forgot Password message.
- Any Workflow - Acknowledgment task type.
Existing Users
To generate a new password for an existing user.
- @randompassword@
This can be used in:
- Any Signup page message body.
- Any Applicant Tracking System applicant profile message body.
- Global Settings - user email messages - New User message and Forgot Password message.
- Email Broadcast - to generate a new random password.
- Any Workflow - Acknowledgment task type.
In the Request Password section of User Email Templates, the following variables can be used to create a time-delimited link for password.
- http://@url@@activationlink@
See Password Policy for further details.
New or Existing Users
To generate a new password for a new user or sends the words "existing password" for existing users (see Notes below)
- @checkactivatedpassword@
To generate a new password for a new user or sends the words "existing password" for existing users AND to promote user to admin/portal type user.
- @checkportalpassword@
These can be used in:
- Any Signup page message body.
- Any Applicant Tracking System applicant profile message body.
- Global Settings - user email messages - New User message and Forgot Password message.
- Any Workflow - Acknowledgment task type.
Notes
Translation
Because of the complex nature of the password creation and validation process it is not possible to automatically translate existing password into other languages. If you are sending an e-mail containing the @checkactivatedpassword@ variable you can use the following syntax to display text other than "existing password" if required.
For example, for an existing user the following will show the French translation of existing password which is Mot de passe courant. If the user has not been previously activated the syntax will provide a randomly generated password as normal:
<!--@sscalculation(if(trim("@checkactivatedpassword@")="existing password","Mot de passe courant","@checkactivatedpassword@"))-->
Processing Time
System-generated emails that contain passwords bypass the typical Service Process Manager and, hence, are sent out immediately rather than being put in an email queue.
