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Custom Field Type: Upload - Single File Storage

29 bytes removed, 14:43, 2 October 2009
→‎Special Field Options
==Special Field Options==
===[[Indexing Multiple and Single File Fields]]===
The '''Link Multiple File Field''' and the '''Link Single File Field''' both support a file index feature. Using this feature provides the ability to search documents attached to the field (subject to the [[User|user]] having permission to access the field).
<u>'''File Types Supported'''</u>
 
* When you add a document to this file you must make sure that the document can be indexed for searching. The following types of documents are supported: Microsoft Word and Excel, Adobe PDF, HTML and RTF files.
<u>'''Ensuring that PDF Files are searchable'''</u>
 
* If using PDF you must ensure that the files are text-searchable. You can test for this functionality by opening the file with Adobe Acrobat Reader and ensuring that the '''Select Text''' tool can be used to select text from the file.
<u>'''Indexing after uploading'''</u>
*The '''indexing''' function takes place when the file is first uploaded so if you decide to index a file file after the file is uploaded you must re-index the field. Use the following steps to index the field: 1. # Locate and edit the [[Custom Field]]. 2. # Click the '''File Index''' check box. 3. # Click the '''Save''' button. 4. # Click the '''File Index''' tab. 5. # Click the option button '''Re-index all files in this field now!''' 6. # Click the '''Save''' button.
<u>'''Disabling a File Index'''</u>
* If you wish to disable the '''File Index''' function and no longer make attached files searchable use the following steps: 1. # Locate and edit the [[Custom Field]]. 2. # De-select the '''File Index''' check box. 3. # Click the '''Save''' button. 4. # Click the '''File Index''' tab. 5. # Click the option button '''Remove index from all files in this field now!'''# Click the '''Save''' button.
6. Click the '''Save''' button.
===[[Display Additional File Attributes for PDF Documents]]===
* File checked out by another user:
:[[Image:SFFOut.png]]
 
===Emailing Document===
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