==Overview==
'''Privacy is a shared responsibility'''. This feature allows organizations to better highlight their privacy and other stated policies, provides tools to manage country and language combinations, and places persistent links to policies on login pages and user portals. lanGeneral Data Protection Regulation
===General Data Protection Regulation===
One of the largest aspects of [[SmartSimple]]'s privacy configuration is our compliance with the '''General Data Protection Regulation''' (GDPR). The GDPR is an EU legislation that is designed to protect the fundamental rights of citizens and their personal data. This law ensures that people not only know where their private data is kept, but it also holds organizations accountable and transparent with their practices.
[http://EUGDPR.rg EUGDPR.org] lists the key changes brought about by the enforcement of the GDPR beginning '''May 25, 2018'''. As a directly binding regulation, the GDPR stipulates that controllers of personal data must put in place appropriate technical and organisational measures to implement its data-protection principles.
This article describes which features and policies [[SmartSimple]] has implemented into our platform to help you comply with the GDPR.
===Overview of Privacy Features===
{| class="wikitable"
|-
!|Feature
!|Description
!|GDPR Regulation
|-
||'''Personal Data Field (Indicator)'''
||
This will indicate whether a field contains personal data and add a processing description.
This allows you to quickly differentiate between personal and non-personal [[Standard Field|data fields]], and allow [[Internal|internal]] and [[External|external]] users to view the description. Adding an indicator makes it easier to ensure that ''all personal data fields ''are accounted for when erasing personal data, adding policies, enabling pseudonymization, or searching/reporting.
||
* (5)(2) Accountability
|-
||'''[[Data Categorization and Policies|Data Categories]]'''
||
Organizing the data you collect into data categories such as the following: Contact Data, Financial Data, Highly Sensitive Data, etc.
This feature will allow you to tailor highly specific security and data retention policies to different classes of data. You are able to apply any number of policies to a category.
||
* [https://gdpr-info.eu/art-30-gdpr/ (30)(1)(e) Categories of Personal Data]
* [http:/https://gdpr-info.eu/art-25-gdpr/ (25)(2) Technical and Organisational Measures; demonstration of purpose]
|-
||'''Data Retention Policies'''
||A data retention policy defines how ''long ''your organization will need to retain the data of this category in the system ''before it is erased. ''A data retention policy can be placed on any field in the system and the erasure will be completely automated. Retention is based on the number of months or days after a ''specific date. ''
||
* (5)(1)(e) Storage Limitation
* (5)(1)(b) Purpose Limitation
|-
||'''Data Security Policies'''
||
A data security policy defines who can see and/or modify the data of this category in the system.
Security policies support [[SmartSimple]] [[Role Based Security|role-based security]]. We can configure your security policies to help you achieve the principle of '''principle limitation '''and '''integrity and confidentiality '''by ensuring that only those who need to access the data for legitimate, specified purposes will be allowed to do so.
||
* (5)(1)(b) Purpose Limitation
* (5)(1)(f) Integrity and Confidentiality
|-
||'''Pseudonymization'''
||
'''Pseudonymization '''allows you to mask personal data fields, so that the data you retain on an individual is rendered unidentifiable.
Pseudonymization allows for a nuanced approach to data management. Deleting an entire profile and all the data associated with a person is often unnecessary and will create gaps in [[Reports|reports]]. Utilizing pseudonymization enables you to render specific fields unidentifiable, retaining the effectiveness of long-term reporting while meeting data retention requirements.
||
* (5)(1)(e) Storage Limitation
* (5)(1)(f) Integrity and Confidentiality
* (5)(1)(b) Purpose Limitation
|}
==Feature Illustrated==
[[Image:Privacy_top.png|link=|400px]]<br />
