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====Editing Fields in Versions====
1. Navigate to the desired UTA.
* To learn more about editing a Custom Field, see our [[Custom Fields – General Information#General Settings|Custom Fields - General Settings]] page.
====Deleting Fields in Versions====
It is very important you always double-check the version that you are editing. '''Always be careful''' when deleting fields from the baseline version. Deleting fields from the baseline will delete those fields from all associated applications and forms. Any new snapshots that are taken afterwards will not include the deleted fields. As well, deleting fields from baseline will remove your ability to reference those fields and their values, thus removing the ability to use the previously stored values.
:* Remember, you can always note which version you are in with the '''Active Version '''text box that appears on the top right of your page.
====Comparing Fields in Versions====
1. Navigate to the desired UTA.
3. Click on the desired tab for {{L1}}, {{L2}}, or {{L3}} entity associated with the UTA. The levels go in sequential order - the first tab after the '''General '''tab represents the Level 1 Entity and so on.
:: [[File:Smartversion diff.png|400px|border]]
To toggle between which versions you would like to compare this custom field against, simply select different versions by clicking into each '''Version '''field.
:: [[File:Smartversion comparison.png|750px|border]]
====Creating a New Field====
Best practice for creating new fields are to add them to the''' baseline''' version first. This makes the new field available to all versions once an update snapshot is taken.
3. Click on the desired tab for {{L1}}, {{L2}}, or {{L3}} entity associated with the UTA. The levels go in sequential order - the first tab after the '''General '''tab represents the Level 1 Entity and so on.
:: [[File:Create new field.png|350px|border]]
====Adding All New Fields to an Existing Version====
If you want to mass update fields to an existing version, you can easily do by updating the '''Version Snapshot. '''This will update the field-sets that comprise the selected Version, and will include any newly added fields added to the '''baseline '''since the last snapshot.
See [[Versioning#Create a Baseline|Create a Baseline]] for details on how to take a snapshot.
====Add / update individual fields or Update Individual Fields to an Older Version====Sometimes a user may wish to apply a new custom field to an older version, or they might want to apply changes made in a single field, without taking a snapshot that would might apply unwanted updates in other fields to the old version.
1. Navigate to the desired UTA. You can do so by clicking the 9-square menu icon on the top right of your page ({{Icon-Menu}}), and selecting the UTA under the heading '''Applications.''' 2. Click on the '''gear icon '''above the UTA name, which will bring you into the UTA settings in '''Configuration Mode.''' :: [[ImageFile:CopyToOldVersion1Gear icon.png|border]] 3. Click on the desired tab for {{L1}}, {{L2}}, or {{L3}} entity associated with the UTA. The levels go in sequential order - the first tab after the '''General '''tab represents the Level 1 Entity and so on. 4. Click on the '''Custom Fields '''hyperlink. The list of Custom Fields will be displayed.
5. Select ''at least one ''custom field for which you want to apply its updated modifications to an older version.
:: [[File:Smartversion copy to older versions.png|350px|border]]
:: [[ImageFile:CopyToOldVersion_3Smartversion copy to other versions.png|700px650px|border]]
{| class="wikitable"
|-
||'''Version'''
||
Check the box next to the name of the version that you want to update this field to. You can also choose '''Select All '''if you want to apply this updated field to all of the older versions.
If a user leaves this is a brand new field option as '''Ignore, '''then it changes will automatically not be added applied to the selected Versionsfield that already exists in older versions.
|}<br />If the field already exists on the selected versions then updates will only occur if users select the '''Update''' option from the '''If field already exists''' setting. If users leave it as '''Ignore''' then the changes will not be applied.
Users must then click on the Submit button, and should a confirmation message to indicate that the changes have been applied.
