==Overview==
[[Smart Folder|SmartFolders]] provide on-line storage for files, in a secure central location, that is accessible from any computer with Internet access.
[[Smart Folder===SmartFolder Features==={|SmartFolders]] have the following features: class="wikitable" style=Permissioned Access="height: 185px;" width="719"|-* [[User]] access to each [[Smart Folder|SmartFolders]] can be limited to any company or [[Role|role]] on a '''read onlyFeature''' or ||'''read/writeFunctions''' basis.* You can create secure folders that are shared with their clients providing for collaboration on specific projects or for secure file transfer.|-||Permissioned Access
==File Check out||* [[User]] access to each SmartFolder can be limited to any company or [[role]] on a '''read only '''or '''read/Check in Feature==write '''basis.
* You can check out a file and the file will be '''read only''' until you check it back into the system.* If you share a folder with another company you can ensure create secure folders that two people are not working shared with their clients, providing for collaboration on the same specific projects or for secure file at the same timetransfer.
==Workflow Driven==|-||File Check Out/Check In||* You can check out a file and the file will be '''read only '''until you check it back into the system.* If you share a folder with another company, the check in/check out process can ensure that two people are not working on the file at the same time.
|-||Workflow Driven||* Each folder can have a [[WorkflowWorkflows|workflow]] attached. This [[Workflow|workflow]] will trigger when a file is added to the folder. * Attaching a [[Workflow|workflow]] to a folder is very useful if you want to get an alert whenever a file is added or changed.
==Internet Enabled==Attaching a workflow to a SmartFolder is very useful if you want to get an alert whenever a file is added or changed.
|-||Internet Enabled||* Folders can be flagged as Internet enabled to allow for global access [[External|external]] to the folder contents without the need to log into [[SmartSimple]].* You can also use this feature to "publish" documents such as as '''PDFPDF ''' files to the Internet.
==|-||External Notes==||* Folders and files can have notes attached – , independent of the content of the file itself.
* This feature allows for annotation of files that could not be annotated otherwise, such as images.
==|-||Email File==||* You can email any file to any contact from the [[Smart Folder|SmartFolder]]. ==New Folder and File Flag== * When a new file is added it is flagged with the “new” flag for all [[User|users]]. Once a specific [[User|user]] has reviewed the item the flag is removed for that [[User|user]].
==|-||New Folder Size Limitation==and File Flag||* When a new file is added, it is flagged with the "new" flag for all users. Once a specific user has reviewed the item,, the flag is removed for that user.
|-||Folder Size Limitation||* Any number of folders can be created and any number of files uploaded to these folders - , subject to the limitation of your Smartfolder subscription. * If you need more space, use the [[Smart Folder|SmartFolderGlobal Settings]] subscription page to increase available space.
If you need more space use the [[Global Settings]] page to increase the space available.|}
[[Category:System Management]][[Category:SmartFolders]][[Category:Applications]]
