Changes

* Scheduled report export can be configured to export a file to 1.) a [[SmartFolders_Overview|SmartFolder]]/[[SmartFolders_Overview#Configuration_-_Advanced|Configuration Folder]], or 2.) a sub-directory of a SSH File Transfer Protocol (SFTP) server.

=Configuration- Essentials=''Scheduled Report Export'' is built using SmartSimple's [[Reports|integrated reporting subsystem]]. The settings for ''scheduled report export'' is available on the '''Custom Export''' or '''Scheduled File Export''' tab of the Edit Reports page.On the '''Edit Report''' page, go to '''Scheduled Export''' tab.<br /><br />

===Scheduled Export===To configure a scheduled reportOn the '''Edit Report''' page, the following settings are found from the go to '''Scheduled Export''' tab of on the left hand side menu, and then to the '''Edit ReportsScheduled Export''':tab.

:* File Export - export file based on settings from [[File_ExportExporting_Reports|'''File Export''']] tab:* Custom Export - export file based on settings from [[Custom_Export|'''Custom Export''']]tab

* '''Export toFile Name''' - select where you want to export file name of the file can be specified including stamp date. It is recommended toappend a timestamp. To stamp the date, use [YYYY],[YY],[MM],[DD],[HH],[mm]. i.e. MyExportedReport_[YYYY]-[MM]-[DD]. : Note that the file extension should not be included in this section i.e. '''PaymentDetails_[YYYY]-[MM]_[DD] '''  and NOT "PaymentDetails_[YYYY]-[MM]_[DD].csv"  The extension of the file should be specified in the a.) ''Options:Export Format'' dropdown in the [[Exporting_Reports|'''File Export''']] tab  for standard File Export or b.) ''File Extension'' textbox in the [[Custom_Export|'''Custom Export''']] tab for custom export reports.<span style="color:#ff0000;">Settings below are available after the March 2020 upgrade.</span> * '''Configuration Export to Folder''' - Select a Configuration Folder where you would like the file to can be saved.exported to :** '''SmartFolderFolder Type''' - Select select a [[SmartFolders_Overview|SmartFolder]] folder type where you would like the file will be exported to be saved.:*** '''sftpConfiguration Folder''':*** '''URLSmartFolder''' - enter the url of the sftp site i.e. ** '''Folder'34.234.21.159'' or my.sftp- - select the subfolder where you would like the file to be saved.com or my.sftp.com:2222:* '''UsernameExport to sftp''' - username to allow access to the sftp:** '''PasswordIntegration Key''' - password select an existing integration key from the [[Integration Key Management]] from the dropdown list or click the "+" icon to allow access to the sftpcreate a new integration key.:** '''Path''' - sftp folder location where the files will be pushed i.e. /in or /out or /Payments/inbound* '''Process On Every Record After Export'''** '''Update Status After Export''' - updates the status of every record in the records report to the selected status from the drop down list. Note that a status change will trigger any workflows associated with the status being changed to . workflows will be triggered with this change of the selected status after export.** '''Trigger Workflow After Export''' - workflow selected will be triggered to all records after export.Note that '''Update Status''' will be processed first before '''Trigger Workflow''' is triggered.* * '''Send Email Notification On Completion''' - ability to email a list of users and or roles that will be emailed the exported file as an attachment.<!--94110 - Report Export - Scheduled Email Subscriptions-->*** '''Email Template''' - select an email template for the emails sent to selected users*** '''Roles''' - send emails to users based on their roles*** '''Select Users''' - select users to send the email to*** '''Attach Exported File Namein Email''' - option to attach the exported file on to the email sent out. Applicable only when the file name is exported to a SmartFolder or a Configuration Folder** '''Send Email Notification When Export Failed''' - select users to send notification to** '''Scheduled Export Status'''*** '''Last Scheduled Exported''' - time and date of the file can be specified including stamp last scheduled export.*** '''Last Run''' - time and dateof the last run. It is recommended *** '''Ad-Hoc Run''' - time and date of the last Ad-Hoc run '''Example to append configure schedule''' * Export Every Monday of the week @ 0900** Choose a future date that falls on a timestampMonday for the '''Start Date''', '''Weekly''' for the '''Frequency''' and select the '''Time of Export''' dropdown list. To stamp * Export Every 15th of the month** Choose '''15th''' (future date, use ) for the '''Start Date''' and '''Monthly''' for the '''Frequency''' and select the '''Time of Export''' dropdown list. =History Log=<!--85662 - Enhancement2 to the scheduled export from a report--><!--106718 - Log file size for Payments Integration - add Scheduled report history--><span style="color: #ff0000;">Available after March 2020 upgrade.</span> <br/>A new feature that shows history information tab. [[YYYYImage:ReportExportHistoryLog.PNG]],* '''#''' - item number* '''File''' - filename of the exported file.* '''File Size''' - file size of the exported file in kb.* '''File Export''' - status of the exported file.** '''''Success''''' - the file was successfully exported** '''''SFTP Failed''''' - file was not exported to the sftp** '''''Save to Folder Failed''''' - file was not exported to the [[YYSmartFolders_Overview|SmartFolder]],/[[MMSmartFolders_Overview#Configuration_-_Advanced|Configuration Folder]],** '''''Saved to Folder; SFTP Failed''''' - file was exported to the [[DDSmartFolders_Overview|SmartFolder]],/[[HHSmartFolders_Overview#Configuration_-_Advanced|Configuration Folder]],but was not sent to the sftp** '''''Save to Folder Failed; SFTP Failed''''' - file was not exported to the sftp and to [[mmSmartFolders_Overview|SmartFolder]]. i.e. MyExportedReport_/[[YYYYSmartFolders_Overview#Configuration_-_Advanced|Configuration Folder]]** '''''Empty Report; No File Created''''' - file was created w/o any records or no file was created** '''''Saved to Folder Failed; SFTP Sent''''' -file was exported to the sftp but was not sent to the [[MMSmartFolders_Overview|SmartFolder]]/[[SmartFolders_Overview#Configuration_-[DD_Advanced|Configuration Folder]]* '''Last ExportedStart Time''' - date and time the file was processed for export* '''End Time'''  - date and time the file export was completed* '''Status''' - status of the last scheduled report export** '''''Started''''' - when the file is being created** '''''Completed''''' - the file was exported** '''''Failed''''' - the file failed to be exported** '''''Interrupted''''' - the process was terminated i.e.[[What_Is_Gort%3F|GORT]] was terminated abruptly (someone restarted the server)* '''Run By''' - name of the user who uploaded the file* '''Error''' - displays error i.e. sftp error:#Error: Permission denied* '''Process ID''' - unique identifier of the process =Troubleshooting=:* This won't work for reports that have any criteria, or reports with any other variables that require a user session or user input - for instance, the setting that allows you to select a template from a SmartFolder before exporting. Reports violating these will either not be exported, or have no data when exported, or maybe some other unpredictable result.:* To reset/change the schedule, '''Disabled''' the '''Frequency''' then save it. This will delete the current setting configurations from the database. Then, enter new schedule settings and save.