=General Information=The following features were implemented as part of the upgrade cycle commencing in February 2013:
The ===Universal Tracking Application===* New [[SmartSimplecaption]] platform is upgraded with new features setting introduced for the configuration of [[Template|type]]/[[status]] of objects, allowing you to change the default display name of a type/status. New [[Variable List|variables]] @statuscaption@ and @typecaption@ have been introduced to retrieve these captions.<!--17980 - Captions in English--><!--Variable List page updated-->* New language translation setting introduced for the configuration of types and enhancements approximately every statuses for the UTA at Level 1, Level 2 , and Level 3. New [[Variable List|variables]] @type_lang@ and @status_lang@ introduced to 3 monthsretrieve the relevant translation based on the current user.* New [[Field Permission Matrix|field visibility matrix]] introduced allowing you to configure a complex combination of view/edit permissions for custom fields based on user roles and UTA statuses in bulk.* Enhanced the UTA [[Batch Update|batch update]] feature to open directly off your current list view results instead of directing to a separate search page.* Enhanced the UTA [[Batch Update|batch update]] feature with the ability to update multiple contacts/group for UTA Level 1.
This page will provide a general overview of each upgrade, with links to the Wiki articles describing the new or updated features and how to use them. You can also [http://smart.smartsimple.com/s_signup.jsp?token=XVtQC1oGYF9bRxdFQhdQ subscribe] to the ==Variable Processor===* New [[:Category:Newsletter ArchivesVariable List|Technical Journalvariable]] that is sent out prior @sstimezone@ allows you to each upgrade on retrieve the [http:/user's timezone setting which can then be used to calculate their relative date/smart.smartsimple.com/s_signup.jsp?token=XVtQC1oGYF9bRxdFQhdQ Newsletter Signup Page]. (Unsubscribe [http://smart.smartsimple.com/s_signup.jsp?token=XVtQC1oGYF9bQxNFQhdQ here])time.<!--17466 - Would like to have timezone variable that runs on the report builder--><!--Variable List page updated-->
==System Upgrade Process=Standard and Custom Fields===* Enhanced the account [[list view]] within a [[UTA]] with the ability to list the account [[owner]] as a column.* New ability to update the [[display order]] of only a selected group of [[custom fields]] within [[Batch Update|batch update]] (previously forced to update display order of all custom fields).
The objective of the '''System Upgrade Process''' is to ensure that customers have a chance to review, without compromising the integrity of their production system, how their applications and information will work following the upgrade. In order to take advantage of this you will need to know how to access your backup instance of SmartSimple. If you need assistance with this either refer to the ===Transactions===* Enhanced [[Backup Server and Testing Instances:Category:Transactions|transactions]] Wiki article, or contact with the ability to enable [[SmartSimpleRecord Lock|record locking]] support desk.
===Backup Server UpdateIntegration===* Enhanced PubMed service with the additional ability to search on publication date.* Introduced [[integration]] with GuideStar service and ability to search their database.
* Each [[Backup Server and Testing Instances|backup server]] will be updated to the "release candidate" one week prior to the upgrade date.
* This update will provide for instance specific testing of release candidate, as you can log into your respective [[Backup Server and Testing Instances|backup server]] and test the the changes against your most current data and configuration.
* Internal staff will also be using these servers to perform instance specific testing.
===Update Go/No-Go===
* Subject to satisfactory testing on both the pre-production server and the production backup servers, the go/no go decision will be made on Wednesday at 12:00pm.
===WebEx===* There will be a Pre-Release WebEx session the week prior to each upgrade that will provide technical details on how to implement and use the new features and enhancements. <br>* Topic: SmartSimple November 2011 Upgrade* Date: TBC* Time: TBC* Meeting Number: TBC* Meeting Password: TBC * We have arranged a toll-free teleconference using the following numbers: :* 416-343-4997 (Local dial-in):* 1-866-440-4486 (Toll free dial-in):* 800-2355-0000 (Global dial-in)* Teleconference ID: TBC* Webex Link: [https://smartsimple.webex.com] -------- =Next Upgrade: November 2011=TENTATIVE SCHEDULE The following server will be upgraded on Thursday 17 November, 2011 at 10pm EST::* smartsimple3.bizThe [[Backup Server and Testing Instances|backup server]] (*.smartsimple3bk.biz) will be upgraded on Thursday November 10th for testing. The following servers will be upgraded on Thursday 24 November, 2011 at 10pm EST.:* smartsimple.com:* smartsimple.us:* smartsimple2.bizThe associated [[Backup Server and Testing Instances|backup servers]] will be upgraded on Thursday November 17th for testing. The following servers will be upgraded on Thursday 01 December, 2011 at 10pm EST.:* smartsimple.ca:* smartsimple.biz:* smartsimple4.biz:* smartsimple.ie (after 10pm GMT):* factorial.caThe associated [[Backup Server and Testing Instances|backup servers]] will be upgraded on Thursday November 24th for testing. '''Important:''' The upgrade will be applied to your backup server 1 week prior to the scheduled upgrade date for your production server. You are encouraged to log into your backup server during this period to test the changes against your most recent data and configuration. [[Backup Server and Testing Instances]] If your organization has a dedicated [[SmartSimple]] server or you host in-house SmartSimple will be in contact with your system administrator to schedule the upgrade of your server '''after''' December 12th. The following is a list of the features included in the upgrade.==Security==* The [[Password_Policy|maximum number]] of password changes a user can make within a 24 hour period can be defined. This is to prevent users bypassing the [[Password_Policy|password history restriction]] by changing their password repeatedly to return to a previously used password.* A new Global Setting to prevent use of the '''exlogin''' [[Login_%26_Security_Settings#Disable_External_Login_Shortcut|external login]] short-cut. ==General==* '''Advanced Search''': A more powerful search facility can now be enabled to replace the right-hand search panel within Contacts, Companies and the [[Universal Tracking Application]]. The Advanced search enables quick and easy input of multiple criteria including AND, OR and NOT operands.* '''Branching Workflows'''. A logical statement can be added to workflow connectors. This will enable workflows to branch based on conditional statements. For example: if a workflow request is triggered for a request exceeding $100,000 it will be sent to Senior Management for approval, while requests under $100,000 will take a different path.* XML Field Section Builder: An automated tool to facilitate creation of XML tables such as budget templates etc.* Auto-close on set password page: after setting a password for a contact the confirmation window will auto-close in 3 seconds ==Contacts and Accounts==* A new setting to flag a role as a '''UTA Role only'''. Enabling the setting will hide the role from '''Able to Set''' and '''Roles & Access''' page where it is not required.* New variable syntax to use '''role name''' instead of [[roleid]] to determine if a contact has a given role: '''@'''''object'''''.inRole("'''''Rolename'''''")@'''::Example: ''@owner.inRole("Researcher")@''* Ability to initiate a '''duplicate check''' while viewing a contact or company record. This can be enabled via [[Advanced Logic]]* '''Group e-mail''' Ad hoc e-mail broadcasts can be sent from the contact search list view using this feature, enabled via [[Advanced Logic]]* Sign-up pages can be configured to '''Use Internal Formatting''', so the formatting and functionality of the sign-up page will reflect the display and operation of the internal pages.* The pipe (|) can now be used as a column delimiter when importing contact or accounts. ==UTA Enhancements==* [[Track Changes]] setting on the '''Contacts''' standard field to audit addition and removal of contacts on a Level 1 record.* Level 1 [[Statuses]] can now be limited to show only the '''Submit''' button.* When copying a Level 2 the contacts and/or companies in the multiple contact/company lists (if enabled) can now be copied with the record.* Deleted Level 1, Level 2 and Level 3 records can be restored by Global User Administrators* Batch Update can now be used to remove contacts or companies by role. Additionally a given contact (or company) can be replaced in batches with a new contact (or company).::This will allows reassignment of records from one contact to another if a team or staff member changes.* '''Disable Default Date''' setting at Level 1 so the startdate, starttime, enddate and endtime will be blank on new records* Level 1 branch standard field can be configured to manifest as an Ajax search with a lookup button instead of a combo box.* Open Level 1 records in Edit mode: When defining the [[List View]] at Level 1 there is a new setting to determine whether the Level 1 records should open in Edit mode rather than View Mode.* UTA Consumer/Provider Enhancements:* Level 2 records can act as Providers:* UTA Consumer records can be accessed as variables:* When adding a UTA Provider to a Level 1 record, the Provider can be associated with a defined Role, in the same manner as Contacts and Companies are assigned to a Level 1 record. Similarly custom fields can be added to record the properties specific to the association of the Provider and Consumer. ==Reports==* '''Global Report Template''' can be defined to automatically add headers and footers to all reports* '''Advanced Excel Export''' settings allow you to use an Excel file in a [[SmartFolder]] as a template* An HTML template can be custom defined for reports that prompt for criteria using the '''???''' syntax* Setting to mark a report as '''Do Not Rebuild''' to prevent accidentally overwriting customized report template settings. This setting causes a pop-up confirmation when you open report builder. * For reports that prompt for criteria, the criteria entered can be referenced in customized report templates using this syntax: '''@args['''''field id''''']@'''* Confirm on delete of a report. ==Misc==* '''Last Search''' option for Contact search, Company search and Level 2 / Level 3 searches* The [[Applicant Tracking]] built-in application can now be renamed. This will facilitate its use as a Volunteer tracking system.* Workflow IDs will be shown in the list of workflows to facilitate configuration* Global Advanced Logic to control View/Edit on contact records* Global Advanced Logic to hide the Organization Chart on company records* Global Advanced Logic to remove the hyperlinks on the e-mail field and phone number field on contacts and account* The access level a contact has been given (No Access, User Centric Interface, Administrator or Portal Interface) can be accessed using variables '''@accesstypeid@''' and '''@accesstype@'''* '''Autoloader Encoding''' When autoloading from CSV files you can now specify if the CSV file is encoded as UTF-8 or UTF-16 to facilitate special characters. -------- =Previous Upgrades=Click on the links below to find detailed information on previous upgrades.* The date listed indicates when the upgrade cycle commenced. Not all servers were upgraded on that date.==[[Previous Upgrade: May 19th 2011]]====[[Previous Upgrade: October 1st 2010]]====[[Previous Upgrade: May 13th 2010]]====[[Previous Upgrade: October 1st 2009]]====[[Previous Upgrade: July 30th 2009]]====[[Previous Upgrade: May 28th 2009]]== [[Category:Upgrades| 2013-02]]