Changes

==Overview==In the upcoming November 2023 release, the use of password variables will be deprecated for improved to enhance securitymeasures and align with best practices. Instead of using the soon to be deprecated password variable (<code>@password@</code>) which  which sends a password in plain text in the emailbody, all systems will be required to use adopt the following activation link variable to send the user . This variable will redirect users to a designated page where they can enter securely set their desired password:

If you need help updating email templates for new users or password resets, reach out to our Support team. These email templates are located at '''Menu Icon''' > '''Global Settings''' > '''Security''' tab >''' Password and Activation Policies''' > '''Activation Emails''' tab. Clicking the '''Sample Template''' link will update the templates with the desired variable. Make sure to check any existing workflow emails for these soon-to-be deprecated variables.

==Areas for review==Depending on the configuration of your system, there may be references to the soon-to-be deprecated variables within your workflow emails. Be sure to check these as well as part of your review. Make sure to check any existing workflow emails for these soon-to-be deprecated variables. ===Password and Activation Policies===These email templates are located at '''Menu Icon''' > '''Global Settings''' > '''Security''' tab >''' Password and Activation Policies''' > '''Activation Emails''' tab. Clicking the '''Sample Template''' link will replace the existing email template, with a sample template from SmartSimple which contains the new activation link variable. You can of course modify this template as needed but be sure to place the variable in the appropriate place. ===User Signup Pages===Depending on how your user signup pages are configured, you may also need to update signup page templates for new users which can be found at '''Menu Icon''' > '''Global Settings''' > '''Communications''' >''' System Email Templates'''. You can filter the list by searching for “Signup”“Signup Page”. You can also review the list of all User Signup Pages by navigating to: '''Menu Icon > Global Settings > Users > Signup Pages''' ===System Email Templates===Password variables can also be found in workflow emails, usually in User workflow type where workflow can activate and send an activation email to a user.<br />Sometimes password variables can also be used in standard workflow emails. This makes them difficult to find. The recommendation on how to find them is to follow the following steps: * Navigate to '''Menu Icon > Global Settings > Communications > System Email Templates'''. You can filter the list by searching for “Workflow Email”.* Depending on your specific system configuration you might have many emails to review.* The easiest way to do this is to export using the '''Export Emails''' button.* This will export the list to an excel file.* Now you can search excel for all variables. If you find anything which needs to be updated you can go back to the system and update relevant email by clicking on the pencil button next to the relevant template. ==See Also==* [[Password Policy]]* [[Signup Page]]* [[:Category:Email|Category:Email]]