Previous Upgrade: August 2013

Watch this video to get a general overview of the new features in our August 2013 upgrade.

To watch these videos full screen, click on the YouTube link

Global System Upgrades

The new features listed below are enhancements to the SmartSimple system and will be immediately available to SmartSimple users upon the application of the upgrade to your server:

Multiple User-Selected Recipients for Workflow Messages

System administrators can configure workflow tasks to prompt the user that triggers the workflow to choose the recipient of a workflow-generated email message. With this enhancement, the user can choose multiple recipients of the workflow-generated email message. See Selecting Recipients in an Acknowledgment Workflow for further information.

Enhancements to Notes Functionality

Notes can now be added to the configuration pages for Templates, Types, Statuses and Custom Fields. This will allow system administrators to keep track of changes to their system configuration.
Notes are also now available for viewing and editing when a record is in Edit mode.

On-Demand System Upgrades

The following features are also available immediately with the application of the upgrade, but must first be enabled by a System Administrator:

Bypass Validation Option on Submit Buttons

System Administrators can create submit buttons for records which move the records to a different status and trigger the field validation and submit logic on that record. A new setting has been added, labelled "Bypass Validation," that will allow the user to move a record to a different status without triggering the field validation. System Administrators will now be able to allow users to change a record back to "Draft" status, for example, without having to fill out all the mandatory fields on a record.

Subreports can be Linked using Column Values in Main Report

When creating a subreport, system administrators can now specify that the reports should be linked using values from a column of the parent report. This allows for a greater flexibility in creating sub-reports, as administrators are no longer limited to using standard fields to link main reports and subreports, and can now specify a custom field.

Transaction List Views

List Views can now be defined for transactions to match the list view functionality for other system objects.

Email Template Categories

When creating an email template, a new feature, "Categories" has been added. You can select one of the following options:

General – Email Template will be available in all contexts
UTA Level 1 – Email Template will only be available when sending an email from a UTA Level 1
UTA Level 2 & 3 – Email Template will only be available when sending an email from a UTA Level 2 or Level 3
Contact – Email Template will only be available when sending an email from a contact record

Portal Design Enhancements

When designing a portal interface, system administrators can choose SmartSimple's "Classic" style with a left navigation bar and shortcut icons, or choose the new "Contemporary" portal design style. Web designers can create custom HTML to customize the "Contemporary" portal design to match the look and feel of your organization's website. A new section has been added to the Portal Design page, titled "Body Introduction," which allows portal designers to add instructions, report statistics and system variables above the user's portal.

Hide Notification of Locked Record

A new setting has been added to the Global Settings page labeled "Hide record lock from user who has the record locked." When enabled, this setting will prevent the system from displaying the message notifying a user that they have checked out a record for editing purposes. See Record Lock for further information.