Difference between revisions of "Payment Allocation Mapping"

Revision as of 08:54, 2 August 2016

SmartSimple provides the ability to allocate payments towards specific budgets, allowing administrators to easily set up complex budget allocation and attribution models for their users.

Administrators can bulk create Level 3 allocation records and attach them to Level 2 budget items, all while performing various validations.

Configuration

This feature is configured on the Type Settings page.

In this example, a Level 3 type called "Disbursement" will be associated with a uta provider record.

Click the Payment Allocation Mapping link under the Type Settings for Level 3. This feature consists of 3 parts to complete configuration.

Payment Allocation Mapping

The Payment Allocation Mapping tab will appear at the top of the page. Map the provider uta to the budget manager to define which uta is tracking the disbursed funds.

For Provider UTA: set this to Budget Manager uta.
For Default Status: set to Draft.
For Default Type: select Disbursement L3.
For Payment Amount Field: set to Amount field.
For Subject enter content to appear in the payment header in the quick payments screen.
For Instruction Text enter content to appear in quick payments screen.
Hit Save.

Mapping to the Fiscal Year Budget L1 and Funding Category L2

Specify the fields in budget manager that the system updates when allocation record is created. Key piece of information about this feature is that the L2 funding category shows funding released for disbursements of that fund, and the L1 budget shows the total funds released for all of the funding categories.

For Amount: set this to Budget Manager Total Original Amount field.
For Tentative: set this to Budget Manager Total Tentative Amount field.
For Committed: set this to Budget Manager Total Committed field.
For Paid: set this to Budget Manager Total Paid field.
For Available set this to Budget Manager Total Balance Remaining field.
Hit Save.

For Amount: set this to Budget Manager Original Amount field.
For Tentative: set this to Budget Manager Tentative Amount field.
For Committed: set this to Budget Manager Committed field.
For Paid: set this to Budget Manager Paid field.
For Available set this to Budget Manager Balance Remaining field.
Hit Save.

Mapping Disbursement Status

It's important to note the key here is when status of the disbursement record changes it controls when fields are updated in budget manager.

For Tentative: set this to the default Disbursement status when the record is created.
For Committed: set this to the Disbursement status for Cheque Pending or Scheduled.
For Paid: set this to the the Disbursement status for when funds have been released i.e. Paid.

Hit Save.

See Also

• QuickBooks Column Headings