Difference between revisions of "UTA Level One Notes Exchange"
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| − | + | The '''Notes Exchange''' is used to send and receive [[UTA]] Level 1 [[Notes]] between different instances of [[SmartSimple]]. | |
| − | |||
| − | Unlike UTA Data Exchange , the Notes Exchange happens in real time (immediately) and no unpacking is required. It uses the same encryption key for encryption/decryption, thus has the same level of security as the UTA Data Exchange. | + | ==Overview== |
| + | |||
| + | Level 1 [[Notes]] can be exchanged as discreet entities. | ||
| + | |||
| + | * Unlike the UTA Data Exchange, the Notes Exchange happens in real time (immediately) and no unpacking is required. | ||
| + | * It uses the same encryption key for encryption/decryption, thus has the same level of security as the UTA Data Exchange. | ||
| + | |||
Benefits include: | Benefits include: | ||
| − | * No unnecessary information is sent (files | + | * Immediate access |
| + | * No unnecessary information is sent (such as files and custom fields). | ||
* Significantly less bandwidth used for data transport. | * Significantly less bandwidth used for data transport. | ||
* Reduced CPU utilization for encrypting and decrypting data | * Reduced CPU utilization for encrypting and decrypting data | ||
| − | = | + | ==Procedure== |
| − | + | The '''Export Notes''' feature is available within any [[UTA]] that has the [[:Category:Data Exchange|UTA Data Exchange]] enabled. | |
| − | |||
| − | [[File:New_export_notes_button.png|options|New Export Notes Button]] | + | * The '''Export Notes''' button will be found beside the '''Export Level One''' button. |
| + | * Once the [[Notes]] to be sent have been added to the record click on the '''Exchange Notes''' button | ||
| + | :[[File:New_export_notes_button.png|options|New Export Notes Button]] | ||
| + | '''Note:''' The Level 1 item must have been exported using the Data Exchange before the Notes Exchange option will become available. | ||
| + | :* In other words, the entire record must have been sent at least once before you can exchange the [[Notes]] associated with the record. | ||
| + | :* If you received the record via a Data Exchange the '''Notes Export''' button will be available immediately. | ||
| Line 26: | Line 36: | ||
*Review recipient server response | *Review recipient server response | ||
| − | [[File:Review_recipient_server_response.png |options|Review Recipient Response]] | + | :[[File:Review_recipient_server_response.png |options|Review Recipient Response]] |
| + | * If the record has been deleted from the recipient server an error will be displayed: | ||
| + | :[[File:NExFail.png]] | ||
| + | ==Displaying New Notes in the List View== | ||
* Add the '''New Notes''' icon to the Level One [[List View]] on the recipient server. | * Add the '''New Notes''' icon to the Level One [[List View]] on the recipient server. | ||
| − | [[File:Add_new_notes_icon_on_recipient_server_list_view.png | + | [[File:Add_new_notes_icon_on_recipient_server_list_view.png]] |
| + | * The '''New Notes''' icon is displayed in the [[List View]], and will be removed once the Level One record has been viewed. | ||
| − | + | [[File:NewNotesIcon.png]] | |
| − | |||
| + | ==Exchange History== | ||
| + | * Notes Exchanges are logged in the '''Exchange History''' of the record under the '''Notes Exchange History''' link: | ||
| + | :[[File:NoteExHist.png]] | ||
| − | |||
| + | ==See Also== | ||
| + | * [[Notes]] | ||
[[Category:Data Exchange]] | [[Category:Data Exchange]] | ||
Latest revision as of 15:33, 12 February 2013
The Notes Exchange is used to send and receive UTA Level 1 Notes between different instances of SmartSimple.
Contents
Overview
Level 1 Notes can be exchanged as discreet entities.
- Unlike the UTA Data Exchange, the Notes Exchange happens in real time (immediately) and no unpacking is required.
- It uses the same encryption key for encryption/decryption, thus has the same level of security as the UTA Data Exchange.
Benefits include:
- Immediate access
- No unnecessary information is sent (such as files and custom fields).
- Significantly less bandwidth used for data transport.
- Reduced CPU utilization for encrypting and decrypting data
Procedure
The Export Notes feature is available within any UTA that has the UTA Data Exchange enabled.
- The Export Notes button will be found beside the Export Level One button.
- Once the Notes to be sent have been added to the record click on the Exchange Notes button
Note: The Level 1 item must have been exported using the Data Exchange before the Notes Exchange option will become available.
- In other words, the entire record must have been sent at least once before you can exchange the Notes associated with the record.
- If you received the record via a Data Exchange the Notes Export button will be available immediately.
- Select target server
- Review recipient server response
- If the record has been deleted from the recipient server an error will be displayed:
Displaying New Notes in the List View
- Add the New Notes icon to the Level One List View on the recipient server.
- The New Notes icon is displayed in the List View, and will be removed once the Level One record has been viewed.
Exchange History
- Notes Exchanges are logged in the Exchange History of the record under the Notes Exchange History link:
