Smartstaff
174
edits
Changes
no edit summary
SmartSimple supports automatic verification of organizations with multiple databases such as Internal Revenue Service (IRS, CRA, OFAC, ) or UK Canadian Charities(CRA).
System Administrators can set up automatic monthly checks of organizations in a certain [[Client Categories|category]] or categories against these databases, and save the record of the check as a [[transaction]] on the company [[profile]].
==Database Check Records on the Company Profile==
When configured, this feature will display each check against the online database as a [[transaction]] on the Organization profile. Each type of check can be displayed as a different tab.
In the example below, checks against the IRS database are stored under a tab named "Tax Check":<br />
Clicking the ''Open'' button will open the specific tax check transaction:<br />
[[Image:TransactionOnOrgRecord2.png|link=|500px]]<br />
* The details of the check can be displayed, including the date the check was performed and a notification of whether the record was found on the IRS' database.
* In this case, a ''FAIL'' message was displayed, indicating that the organization was not found on the IRS' database.
==Configuration==
To configure this feature:
# Click the '''Types''' hyperlink on the [[Global Settings]] menu under the '''Transactions''' tab.# Select '''Transaction Types''' you want to enable automation on.# Enable '''Use Third party Verification Service''', then select '''Default Verification Service''' you want to use to synchronize with the external database.# Hit the '''Save''' button.# You will now see a button at the top of the page named ''Third Party 'Verification Mapping'''. <br />Clicking that button brings you to the following page [[Image:IRSFieldMappingIRS_FieldMapping.png|link=|500px]] From this page, you can select the [[custom fields]] created on the Transaction that will store the values returned from your search of the external database.
Under the ''Automatic Verification Settings'' heading you can set the following options:
* '''Automatic Checking Schedule''': Can be set to ''N/A'', ''Once a month'', ''Once every two months'' or ''Once every three months'' <!--:*All monthly checks take place on the 15th of the month. This corresponds with the IRS' update schedule.-->
* '''Automatic Checking Database''': You can select from IRS, Canadian Charities and OFAC
* '''Automatic Checking As User''': This is a drop down field providing a selection of internal [[users]] in your system.
==Notes==
* Automatic IRS Check takes place on the 16th of the month using the schedule specified.
==See Also==
* [[OFAC, IRS, CRA Checks]]
* [[Irs and cra lookup|IRS and CRA lookup]] (for further configuration instructions)
* [[Organization Search Page]]
[[Category:Integration]]
[[Category:External Data Source]]