View source for Subscribing to On-Demand Applications

==On-Demand Applications Overview==

[[SmartSimple]] on-demand [[Applications|applications]] solve many day-to-day business problems such as [[Sales Tracking]], [[Applicant Tracking]], Job costing, Time and Expense tracking, E-mail broadcasting and [[Web Form|Web forms]].

All [[SmartSimple]] on-demand [[Applications|applications]] have the following characteristics:
* '''No Installation Required''' – the [[Global Administrator]] selects the required applications and the organisation that requires access to those programs. The applications are immediately available to people in that organisation.
* '''Extendable''' – if the built-in fields used in the [[Application|application]] do not address your specific business needs, then you can add [[Custom Field|custom fields]] to the application unique to your requirements.
* '''Workflow Enabled''' – the [[Global Administrator]] can define how the information gathered by the program should be processed through [[Workflow|workflows]].

==Application Subscription Scope==

The scope of an application subscription is determined by where the subscription is activated in the [[Organisation Hierarchy|organisation hierarchy]].

Selecting a different level of the [[Hierarchy|hierarchy]] will make the application available to more or fewer [[Entity|entities]].
* If you are in the internal [[Hierarchy|hierarchy]] you can subscribe [[Internal|internal]] organisations – your customers and partners.
* If you are in the [[External|external]] hierarchy you can subscribe external organisations – your customers and partners.
* If the root organisation is selected (as in this case) the [[Application|application]] can be made available globally to all [[Internal|internal]] sub-organisations, or just the root organisation.
* If a sub-organisation is selected, the [[Application|application]] can be made available to all sub-organisations under that organisation, or just the sub-organisation.

A local Organisation [[Administrator]] can manage the lower level subscription process but they will only be able to subscribe their organisation to applications that you have subscribed to at the root level.

1. Click on the '''Organisation''', [[Internal]] [[User]] [[Menu|menu]].

2. Click the '''root organisation''' name.

The root organisation details are displayed.

3. Click the '''Settings''', [[Applications]] [[Menu|menu]].

The '''Application Subscription''' window is displayed.

[[Image:Appy.png]]
 
4. Select the required application.

5. Scroll to the bottom of this window.

The '''Update''' options are displayed.

[[Image:Appy1.png]]
 
These options determine the scope of the subscription.

6. Click the '''Subscribe applications to this company and all related sub-companies option''' button.

This option permissions all internal organisations to access these applications.

7. Click the '''Save''' button.


'''Note''': Any companies that are created ''after'' this has been executed will not be subscribed to the applications, even if they are created within the part of the [[Hierarchy|hierarchy]] selected above.

[[Category:System Management]][[Category:Applications]]