- 1 General Information
- 2 Previous Upgrades
- 3 Current Upgrade Package
- 3.1 General Details
- 3.2 Overview
- 3.3 Global System Upgrades
- 3.3.1 Major Updates
- 3.3.2 Minor Updates
- 3.4 On-Demand System Upgrades
- 3.4.1 Major Updates
- 22.214.171.124 New Banner Section Type Available for Portal Configuration
- 126.96.36.199 New IRS Verification Integration with Charity Navigator Available
- 188.8.131.52 Added Permission Setting for Manual Password Updates
- 184.108.40.206 Enhanced Duplicate Check Configuration on Sign Up Pages to Allow Multiple Criteria
- 220.127.116.11 New Custom Field Type Display - Countdown Timer
- 18.104.22.168 Added Option to Limit Availability of Provider/Consumer Lists
- 22.214.171.124 Extended Special - Linked Record List Custom Field Type to Organizations and Users
- 3.4.2 Minor Updates
- 126.96.36.199 Hashtags for Easier Searching and Classification
- 188.8.131.52 Enhanced ORCID Integration Experience
- 184.108.40.206 New Option for Limited Custom Fields to Enforce Unique Values
- 220.127.116.11 New Display Options for Portal Shortcuts
- 18.104.22.168 New Option for Autoloader Import to Skip Update of Matched Records
- 22.214.171.124 New List View Option for Images using Card Style
- 3.4.1 Major Updates
- 3.5 Beta Previews
- 3.6 Notes for Admins
- 3.6.1 Added Change Log History for Workflow Configuration
- 3.6.2 Added Support for use of Dynamic Criteria with Report Caching
- 3.6.3 Updated System Design Summary Document to Include IDs of Configuration Settings
- 3.6.4 Added Language Translation Configurations for Custom Batch Update Buttons
- 3.6.5 New Translations Available
- 3.6.6 Accessibility Improvements
- 3.6.7 Updated Archive Schedule with Ability to Upload to SFTP Site
- 3.6.8 Enhanced Primary Authentication Controller with Ability to Restrict by Role
- 3.6.9 End of Support for Internet Explorer 11
Next Upgrade Date
The next upgrade is scheduled for March 11th 2021.
|Upgrade||Planned Production Date|
|March 2021||Thu, March 11 2021|
|July 2021||Thu, July 8 2021|
|November 2021||Thu, November 11 2021|
|March 2022||Thu, March 10 2022|
|July 2022||Thu, July 14 2022|
|November 2022||Thu, November 10 2022|
|March 2023||Thu, March 9 2023|
|July 2023||Thu, July 13 2023|
|November 2023||Thu, November 9 2023|
We regularly update the list of upgrade features and schedule for both the backup and production environments on this Wiki page.
This page will provide a general overview of each upgrade, with links to the Wiki articles describing the new or updated features and how to use them.
System Upgrade Process
The objective of the System Upgrade Process is to ensure that customers have a chance to review, without compromising the integrity of their production system, how their applications and information will work following the upgrade. In order to take advantage of this you will need to know how to access your backup instance of SmartSimple. If you need assistance with this either refer to the Backup Server and Testing Instances Wiki article, or contact the SmartSimple support desk.
For clients on a Private Cloud environment, please review the SmartSimple Upgrade Process – Dedicated Server page.
Upgrade Schedule Details
The following tables outline the detailed upgrade release cycle.
If you are subscribed to our Public Cloud offering your SmartSimple system will be automatically upgraded according to the following schedule
|Hosting||Environment||Date||Maintenance Window||Typical Downtime|
|Public Cloud||Production||Second Thursday of an upgrade month||22:00 - 23:59 EST||5 minutes|
|Public Cloud||Backup||Two weeks prior to the production upgrade||22:00 - 23:59 EST||5 minutes|
If you are subscribed to our Private Cloud offering with managed upgrades your SmartSimple system will be automatically upgraded according to the following schedule
|Hosting||Environment||Date||Maintenance Window||Typical Downtime|
|Private Cloud - Managed Upgrades||Production||Fourth Thursday of an upgrade month||22:00 - 23:59 local time||5 minutes|
|Private Cloud - Managed Upgrades||Development/Test||Fourth Thursday of an upgrade month||22:00 - 23:59 local time||5 minutes|
|Private Cloud - Managed Upgrades||Backup||Second Thursday of an upgrade month||22:00 - 23:59 local time||5 minutes|
If you are subscribed to our Private Cloud offering with client-managed upgrades your SmartSimple system is only upgraded manually by your system administrator or by submitting a request to SmartSimple. The upgrade package is made available for you according to the following schedule
|Hosting||Environment||Date||Maintenance Window||Typical Downtime|
|Private Cloud - Client-Managed Upgrades||All||Fourth Thursday of an upgrade month||client-managed||5 minutes|
Backup Environment Update
- Each backup environment will be updated to the "release candidate" prior to the upgrade date.
- This update will provide for instance specific testing of release candidate, as you can log into your respective backup environment and test the changes against your most current data and configuration.
- Internal staff will also be using these environments to perform instance specific testing.
- Subject to satisfactory testing on both the pre-production environments and the backup environments, the Go/No-Go decision will be made on the Wednesday prior to an upgrade release.
Upgrade Feedback and Questions
If you have questions or need assistance or want to share your thoughts on the upgrade contact our support team toll-free at 866.239.0991 or email firstname.lastname@example.org
See the Previous Upgrades page for a list of previously-implemented upgrade features.
Current Upgrade Package
Public Cloud Production release date: November 12th 2020
Public Cloud Backup release date: October 27th 2020
Private Cloud Production (Managed Upgrades) release date: November 26th 2020
Private Cloud Backup (Managed Upgrades) release date: November 12th 2020
Watch this video to get a general overview of the new features in this release.
To watch this video in full screen, please click on the full screen button on the bottom right.
Global System Upgrades
The new features listed below are enhancements to the SmartSimple system and will be immediately available to SmartSimple users upon the application of the upgrade to their server:
Deprecation of Google Drive Integration
Deprecated the option to enable Google Drive lookups when uploading to a file upload area. The Global Settings option Enable Google Drive Lookup for File Fields will be automatically disabled and then deprecated with this upgrade.
Updated Retention Period for Log Data
Updated the retention period for log and history data to a 2 year length. Previously, different logs were retained for varying time frames, but we've standardized these all to a time frame of two years now. This relates to log data such logs as user sessions, message queue, workflow history, record of field value changes, system configuration changes, API calls.
Enhanced Geomapping Functions for List Views
Enhanced geomapping functionality for list views. Please note that these changes will be reflected in currently existing list views that have the map panel option enabled. The default size of the map has been slightly reduced, but can be enlarged to fit the screen. The search functions that were previously embedded within the map have been moved out next to the regular list view search panel for the added convenience of being able to combine both search functions now. Proximity searching is now enabled by default for any list view that has enabled the map panel functionality. This allows users to filter records based on both custom search criteria, as well as proximity-based searching. The geographical locations to be used for the distance calculations are variable and can be specified to be the owner of a UTA Level 1 record, or the associated organization, or even a UTA Level 2 address record of the Level 1. The look and feel, and interactions between the list view records and the map panel have also been improved for a more intuitive interaction.
Extended Inline Media Playback Functionality for User Portal
Enhanced media playback support to allow for playback of media inline within a user portal. Previously, inline media playback was only available while viewing a record, otherwise the media player would open up in a modal window. This change allows users to more easily navigate a portal while playing some media content.
Minor Update to Visual Style of Instruction Text
Minor update to the visual styling of instruction text throughout the system to make these areas a bit more prominent and consistent throughout.
Minor Update to Button Style
Minor visual changes were made to the Back button, which will now appear with less opacity when you first log in with no session history. In addition, the Previous and Next buttons found on list views will also have less opacity when you are on the first or last page on the list.
New Global Session Timeout Enforced
New absolute session limit introduced to enforce termination of a login session after 24 hours. There is now a maximum limit of 24 hours for any single login session, whereby any session longer than 24 hours will be automatically terminated no matter your individual instance setting for Session Timeout, which we recommend much shorter than 24 hours!
Added Options for Notification Broadcasts
Enhanced the Notification Broadcast feature with more granular features for targeting users and customization of message icon. A new option has been added for restricting messages from being sent to users in specified user roles. Also, notification messages were previously all displayed with a wrench icon indicating a system or maintenance message. As we've seen more expanded and creative use of these notification messages, you can now choose different icons for them to better indicate the type of message that is being delivered.
On-Demand System Upgrades
The following features are available immediately with the application of the upgrade, but must first be enabled or configured by a Global Administrator:
New Banner Section Type Available for Portal Configuration
New Banner section type available for portal configuration to easily configure banner areas in your portal. This allows you to very quickly and easily create great looking banner sections within your user portals. There are 4 layouts to choose from that will affect the alignment of text and link buttons. These banner sections can display a background image, some informational text, and configurable buttons or links to other areas of the system.
New integration with Charity Navigator available for IRS status verification of organizations. This is a new vendor integration that applies to the same areas as the existing IRS status verification service. Specifically this integration can be configured within organization sign up pages for verification at registration, or within transaction types for on-going verification of organizations. The benefit of this latest integration is that it will verify the IRS status of an organization real-time, as opposed to the previous integration service that would refresh its data source only once per month. Also, this new Charity Navigator source will contain additional organizations that were not present in the previous data source, such as organizations with 501(c)(3) status but who don't have an EIN number.
Added Permission Setting for Manual Password Updates
Added setting to allow specified user roles the ability to manually set a password for other users. Previously, this ability was limited to Global Administrator users but you can now set which users can do this similar to the send password functionality. You can find this setting within the Permissions tab of the user roles configuration screen.
Enhanced Duplicate Check Configuration on Sign Up Pages to Allow Multiple Criteria
Enhanced the duplicate check functionality for sign up pages. You can now specify multiple sets of criteria to validate a new sign up record against existing records to block duplicate entry. Previously, the duplicate check function was limited to the definition of only a single set of criteria where every field needed to match an existing record in order to constitute a duplicate match. You may now configure multiple definitions for the detection of a duplicate record.
New Custom Field Type Display - Countdown Timer
New custom field type Display - Countdown Timer available. This field will display a visual countdown on the user's screen as the time nears the date/time in a defined date/time field. This field can be configured to display a custom message during this countdown, as well as after the countdown has been completed. This field can be used to warn users of immediate deadlines approaching, and improve submission rates at time of deadline.
Added Option to Limit Availability of Provider/Consumer Lists
Enhanced Provider/Consumer list views with additional configuration options to limit the availability of consumer list views to specific provider types. You can now restrict the availability and thus visibility of a consumer list view to a set of provider type records. This allows you more granular control and improved user experience in working with associations of records between different UTAs.
Extended Special - Linked Record List Custom Field Type to Organizations and Users
Extended the Special - Linked Record List custom field type to be available for Organization and User records now. You can now create this field type for Organizations and Users, in order to display associated UTA records for an Organization or User.
Users can now easily find organizations, people, grants, and other records using hashtags. Simply enter the desired hashtag (e.g. #SummerEvents) into the custom field to tag it for later or to easily connect records from other applications. To enable hashtags on any Text Box - Multiple Lines or Text Box - Single Line, go to the custom field settings and toggle on Enable Hashtag under Feature Options.
Enhanced ORCID Integration Experience
Researchers, scientists, and academic professionals with ORCID accounts can more easily import their ORCID data. Information from your ORCID account such as grants, awards, and annual funding can be seen in an improved overview on your profile. The improved ORCID process can be enabled by using the new ORCID User Standard Field found under Global Settings > Users tab > Standard Fields. To import data, users can simply navigate to the ORCID tab on their profile’s left navigation and follow the onscreen directions to start the import process.
New Option for Limited Custom Fields to Enforce Unique Values
New option for Text Box - Single Line and Number custom field types to enforce unique values across records. Within the configuration of these custom field types, there is a new option within the validation section that will enforce unique values for this custom field upon saving of a record.
New Display Options for Portal Shortcuts
New display options available for portal shortcuts linked to list views. When configuring a portal shortcut of list view type with an icon or image, there's a new option to show the count of the records returned by the list view. In addition, there is now a new setting that allows you to enter instructions or display text on the list view once the shortcut is clicked.
New Option for Autoloader Import to Skip Update of Matched Records
Updated the Autoloader import feature with ability to skip update of matched records. Previously, the only options for Autoloader behaviour were to either update matched records and create new, or to only update matched records and not create new. You may now configure an Autoloader to only import new records and skip update of existing matched records.
New List View Option for Images using Card Style
We've added a new option for lists views that lets you determine how images render in the card view. By default, images in card view styles fill the entire frame and will be cropped. This default setting is recommended for photographs of people and landscapes. If you are uploading graphics, logos, or images where you would not want these items to be cropped, then toggle on Fit Image to Frame, which is found on the list view configuration screen under the Display heading.
No features are available for beta preview this upgrade.
Notes for Admins
Added Change Log History for Workflow Configuration
Added change history logs for Worfklow configuration. Changes to Workflows, Tasks, and Connectors will now be logged, and visible via a change history icon when configuring each of these areas. Please note that workflow history records older than 2 years will now be deleted to improve system performance.
Added Support for use of Dynamic Criteria with Report Caching
Added support for inclusion of dynamic criteria supplied to reports at run-time for report caching. Previously, the caching feature for reports did not support the use of run-time criteria, but has now been enhanced. This means that you can enable the result caching feature for reports that take input criteria at run-time to speed up the delivery of repeat report results and improve your system performance.
Updated System Design Summary Document to Include IDs of Configuration Settings
Updated the System Design Summary document to also list the unique identifier for each of the configurations. Previously, this document output only included the names of each of the settings configured, but will now also include the IDs of each of these settings.
Added Language Translation Configurations for Custom Batch Update Buttons
Extended language translation availability to custom batch update buttons. You can now configure language translations for the labels of custom batch update buttons.
New Translations Available
New translations are available for Global Administrators in Japanese (日本語), Catalan (Català), and Irish (Gaeilge).
Accessibility Mode has been enhanced for greater keyboard accessibility. New warnings have been added to the custom field configuration screen that will alert admins when a custom field has been configured with HTML markup that is not recommended. We encourage the use of semantic tags (strong and em) rather than b and i tags to ensure a more accessible experience.
Updated Archive Schedule with Ability to Upload to SFTP Site
Updated the Archive Schedule data backup feature with ability to upload data to an external SFTP site.
Enhanced Primary Authentication Controller with Ability to Restrict by Role
Enhanced the Primary Authentication Controller feature with the ability to limit the access to individual authentication links to other instances based upon user role. This will allow you to more granularly control the access to specific authentication links, and thus other instances.
End of Support for Internet Explorer 11
Microsoft's support for Internet Explorer will end November 2020. We recommend using the latest browser versions of Chrome, Firefox or Safari for the best platform experience.