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→May 9th 2024 (202405.01)
Watch this video to get a general overview of the new features in this release.
''To watch this video in full screen, please click on the '''full screen''' button on the bottom right.''
==Upgrade Highlights==
* '''SmartFolders''' redesigned with new view options, consistent UI patterns, and optimized performance (On-Demand)
* '''+AI''' feature set offers advanced capabilities for automating common tasks, gaining insights, and optimizing processes
* '''Delegation''' feature updated for easier delegate assignment
* New page-level help element provides concise explanations to help you during configuration
* Proximity list views enlarged for ease of readability and improved visual context
* New open options for buttons in portal sections for improved user experience
* New third-party integration feature with enhanced security utilizing level 1 template pages
* Default OpenAI Large Language Model (LLM) transitioned to GPT-4
==Global System Upgrades==
====Delegation Feature Moved to User Menu====
The settings link for the '''Delegation''' feature has been relocated from the personal settings to the "My Links" section within the User Menu for improved access and visibility.
[[File:2024-03-ticket-151674-1.png|thumb|none|800px|The <strong>Delegation</strong> link will now appear under the “My Links” heading in the user menu]]
The '''Delegation''' feature gives users the ability to assign delegates who will be able to emulate them within the system for a set period of time. For example, if you will be out of office for vacation, maternity leave, or some other temporary absence, you can now select a delegate (such as a manager or coworker) who will gain the ability to emulate your account and execute your tasks for a set time period. This means you no longer need to temporarily modify role permissions or assign other users to specific records to oversee your tasks. Additionally, this feature is not limited to internal users. External users, such as applicants, could designate a co-applicant to assist with the process of filling out an application on their behalf. Once a user is delegated, they will receive an email notification that they have been selected as a delegate. Once they login, the user will see a new icon in the global header that allows them to temporarily emulate another user.
[[File:2024-03-ticket-151674-2.png|thumb|none|800px|Delegates will see a new icon in the header which they can use to emulate your user account for the specified duration]] The permissions for the delegation feature is located at '''Global Settings''' > '''Security''' tab > '''System Feature Permissions''' >''' Features''' tab. "Under the "Delegation - Roles That Can Delegate" section, set which roles will have the ability to delegate to other users to temporarily emulate them. Under the "Delegation - Roles to Delegate to" section, set the roles that can be selected as delegatesdelegated ''to''. To use this feature, the roles that have permission to delegate can now go to '''User Menu''' > '''Delegation''' > Toggle on''' Enable Delegation'''.
<!-- 151674 - move delegation link out of personal settings so it can be used by users in portals -->
===Minor Updates===
====Increased Size of List View Maps====
Enhanced the map size in list views for improved user experience and enhanced context. To add a map to a list view, select the wrench icon beside the desired list view in the dropdown > '''Proximity Search''' tab > Toggle on <!-- '''Enable Map and Proximity Search -->'''. Then select the object address you wish to map. [[File:2024-03-ticket-138641-1.png|thumb|none|800px|The map panel within proximity map list views has been enlarged]]
<!-- 138641 - The Map is too small on proximity maps set to list -->
==On-Demand System Upgrades==
The following features are available immediately with the application of the upgrade, but must first be enabled or configured by a Global Administrator:
===Major Updates===
====Experience the Future of Work: Elevate Your Productivity with SmartSimple's +AI FeaturesSmartFolders 2.0====: Introducing ''Main Article: [[AI]]'SmartFolders 2.0'''Discover the incredible AI features available within SmartSimple, designed to take your productivity an updated version of our file storage feature redesigned to new heights. With these cutting-edge capabilities, better help you can streamline tasks, gain valuable insights, organize and save precious timemanage your files. * [[+AI Directive]]: Let AI do the heavy lifting for you. With this feature, SmartSimple can analyze text and automatically fill custom fields with relevant information. It can convert text into various formats like JSONThe new interface boasts a fresh new design, summarize and translate textuniform UI patterns, and even compare application requests with program objectives, providing suggestions or scores optimized performance for alignment. Say goodbye to manual data entry and let AI populate custom fields with data extracted from the internet. * [[+AI Insights]]: Say goodbye to complex filters and reports. With AI Insights, you can now query datasets using natural language. Our specifically trained insight models offer aggregation, summarization, and prediction capabilities, allowing you to gain valuable insights effortlessly. Make data-driven decisions with ease and efficiencyan enhanced user experience.
* '''FilesFolders''' (previously known as "General") encompasses physical files* '''System FilesFolders''' (previously known as "Configuration Folders") consists of files for system reference, such as document templates or files intended for autoloader and export storage
* '''Quarantined''' (previously known as "Virus Infected Files") contains files that were marked by the uploader as potentially containing a virus
* '''Expired Files''' consists of files that have been marked as "Expired"
<!-- 134562 - SmartFolders 2.0 -->
====SmartSimple +AI Feature Set====
: ''Main Articles: [[AI|+AI Overview]], [[Enabling +AI Within Your System]]''
We have created an array of AI features for clients subscribing to our '''+AI''' service:
* '''[[+AI Directive]]:''' A multi-faceted feature that be used in conjunction with natural language, scripts, and the variable processor. '''+AI Directive''' can perform many time saving tasks such as analyzing text and automatically populating custom fields, summarizing and translating text, populating custom fields with internet-extracted data, converting text into other formats, and comparing application requests with program objectives and providing a score.
* '''[[+AI Insights]]:''' Create your own custom AI model for data analysis and reporting across multiple records within a UTA. Trained insight models can quickly provide answers that involve aggregation, summarization, and prediction without the need to spend time constructing list view filters and reports.
* '''+AI Assistant:''' Execute actions at the record level such as updating statuses, modifying field values, or creating new fields, activities, and associations. Instead of finding a field and changing a value, use the hands-free voice interface to update the desired field.
* '''[[+AI Vision]]:''' Upload an image and have the AI answer specific questions regarding the image contents without having to open and examine the image yourself.
* '''[[Work with +AI]]:''' Interact with the AI at the record level in a conversational manner. Users have the option to use pre-made templates and prompt libraries to expedite common processes.
* '''[[+AI Transcription]]:''' Generate text transcriptions of audio and visual media.
To get started with the '''+AI''' feature set, you can learn how to [[Enabling +AI Within Your System|enable +AI within your system]]. Stay tuned for the official announcement and demonstration at our 2024 Unite conference scheduled in Amsterdam (May 29-30th).
<u>'''Note:'''</u> You will need an OpenAI license to use AI features in SmartSimple. Contact your account manager or [mailto:sales@smartsimple.com sales@smartsimple.com] for further information on billing and implementation.
===Minor Updates===
====New Integration for Receiving Third-Party Data====
Added the ability to receive data from a third-party system on through a Level 1 templates and recordstemplate page. This allows users to optimize workflows and provides an another easy way to get third-party data into your SmartSimple systemquickly. To enhance risk management and ensure compliance measures, users can also Users may encrypt any third-party data sentfor improved security. To see this new integration feature, navigate to '''Global Settings''' > '''Integrations''' tab > '''Integration Data Receiver'''.
<!-- 153432 - Integration Data Receiver -->
====Designate Language-Specific Alternative Text for System Logos====
Added the ability to designate language-specific alternative text for system logos to improve localization. The alternative logo text provides a textual description of the logo for users who may not be able to see the visual content. This is particularly important for people with visual impairments or other disabilities who use screen readers to read aloud the content of web pages.
<!-- 152523 - Logo text missing in translation settings -->
====Open Portal Section Links in Current Window or New Modal Window====Added ability to customize how records and links are opened within a portal section to allow give system administrators greater flexibility in defining button behavior. For example, if you want users to simply verify their organization profile without extensive editing, you can choose to open the profile within a new modal window. Conversely, if you anticipate users making substantial changes or navigating away frequentlyfrom the profile, you may choose to open the organization profile in the current window. [[File:2024-03-ticket-144909-1.jpg|thumb|none|800px|Configure portal buttons to open records and links in the main window.or a separate modal window]]
These new options are accessible through buttons within portal section types like "Banner," "Text Template," and "List View." [[File:2024-03-ticket-144909-2.png|thumb|none|800px|Configuration screen for portal section buttons]]
<!-- 144909 - Add “open in” options to the portal buttons. -->
==Notes for Admins==
====New Page-Level Help Element====
A new page-level help element has been added to several pages, including with the purpose of giving clarity by providing concise explanations and guidance so you can easily understand and configure settings with confidence. This new page level help has been added to the "Colors and Styles " page (located under '''Global Settings''' > '''Branding''' tab. This element is being applied ) and to new features such as '''+AI Insight''' and '''+AI Assistant'''. [[File:2024-03-ticket-158593-1.png|thumb|none|800px|An example of the page-level help on the "Colors and Styles" page]]
<!-- 158593 - Page level help -->
<!-- 158909 - New Page level help files -->
====Report on Expired User Accounts====
Added the ability to report on the '''Enable Access Expiry''' toggle and the '''Expire Date''' field so you can easily track user accounts that have expired and are unable to log in as well as identify users scheduled to lose system access automatically. Access expiration on users is often configured for compliance and security purposes.
<!-- 138831 - Expiry Date Reporting -->
====title====Updated the Assignment Grid Added Change Log to eliminate a deprecated 3rd party library, resulting in alterations to the user interface of the assignment grid feature.147756 - Update assignment grid code after discontinuation of AngularJS ====title====Level 0 custom fields, which were deprecated earlier, will now be completely hidden from all areas of the system.<!-- 148728 - Fully deprecate level 0 custom fields --> ====titleP3 Script====Added a change log to the logs for P3 Script feature (The Scripts. P3 script feature is Scripts are used for the configuration of to configure JavaScript like server-side JavaScript like functions). To access the new log, go to the desired UTA > '''Configuration Settings ''' > '''General ''' tab > Open the '''P3 Script editor Editor''' > Modify the desired Edit a script > Click the “Update History” '''Update History''' button in the top action bar.
<!-- 150018 - Create change log for P3 Scripts -->
====titleAlternate Authentication with SmartConnect User Access Tokens====Added the ability to create an OData connection by entering an API User Token a user access token instead of authenticating with a username and password. To do this, first go to '''Global Settings''' > '''Integrations''' tab > '''SmartConnect API''' > '''API Users''' tab > Edit the desired user account and retrieve both the API '''Access Token ''' and '''Token ID ''' from the API User Token pagetable. Then Next, when creating an OData connection, use the '''Token ID ''' as the username and the '''Access Token ''' as the password.<span style="color: For more information, [[SmartConnect - RESTful API#ff0000;">Add some info about creating an API API_User_Access_Tokens|read our section on user access token and usertokens when configuring SmartConnect]]. maybe direct to https://wiki.smartsimple.com/wiki/SmartConnect_-_RESTful_API#API_User_Access_Tokens and update screenshot</span>
<!-- 150174 - Is it possible to authenticate to the OData Feed any way besides basic username/password? -->
====titleUpload JSON Profile Models via Autoloader====Added ability to upload JSON profile models via the autoloader to populate information on the profile model tab of the user profile. To use this featuresfeature, users can use the People loader (JSON format or CSV format) as they always do, but now they you must define the Node Name node name and the JSON data in separate columns. Instead of uploading individual JSON files, the profile data in JSON format should be added to a column in a CSV file. Users can open the CSV file, copy and paste the JSON data into the column, and save the file. When opening the CSV file in Notepad, double quotation marks ( "" ) should be correctly added. It is important not to escape these quotes inside the JSON data as this would make the JSON object/array invalid.
<!-- 150247 - Add ability to upload JSON profile model via autoloader -->
====titleExclude Non-Contributing Contacts When Importing to ORCID====<span style=Added a new mapping option called "color: #ff0000;Exclude Contributor">add something about create an association field to store provide control over the contacts that are imported as contributors of the fund/work record to ORCID. This option serves as an exclusion flag , where a value of 1 indicates exclusion, and then set that field any other value (including 0, empty, or any other number) or no mapping selected will indicate inclusion (in other words, if the mapping, and then include contact has the flag set it to 1 or 0 (or empty, which is current behavior if no flagging field is mappedthey will not be exported from SmartSimple and imported into ORCID)</span>.
<!-- 151038 - Filter Contact List Imported to ORCID -->
====titleAuto-Populate Subject Lines for Notes When Using Autoloader====Added the ability to automatically auto-populate the subject '''Subject''' field in notes when they are created creating '''Notes''' using the autoloader. To utilize use this new mapping optionfeature, set up an autoloader with the record type of '''Record Type''' set to "Company", "People", or choose a UTA and the desired level. ThenUnder the '''Item''' field, select "Notes" for the "Item", and navigate . Navigate to the "'''File Layout" ''' tab. Under and under the "Column Mapping"section, choose the field type of select "Note - Subject"as a field. Subject Line for If you want to add subject lines to your '''Notes ''', this can be enabled at GLobal by going to '''Global Settings ''' > '''System ''' tab> Toggle on '''Enable Subject Line for Notes'''.
<!-- 151324 - Add subject Field to Autoloader -->
====titleFilter Records Based on Date in T2P Tool====Improved Added a filter to the T2P (Test 2 to Production (T2P) tool by integrating a feature for filtering to filter records based on modified date'''Modified Date'''. This addition enables enhancement optimizes the tool to minimize 's performance by reducing the number of records it compares and retrievesretrieved, thereby enhancing resulting in improved efficiency and reducing the reduced runtime of the T2P process. Well not specifically related to the upgrade, reach out to support for For the latest version of the T2P toolthat includes this change contact our support team.
<!-- 153819 - T2P performance improvements -->
====titleUpdates to Assignment Grid====Updated the assignment grid to eliminate a deprecated third-party library, resulting in alterations to the assignment grid user interface.<!-- 147756 - Update assignment grid code after discontinuation of AngularJS --> ====Default System LLM Upgraded to GPT-4====The Default default OpenAI large language model (LLM) used in system has been transitioned from gpt-3.5-turbo-16k to gpt-4. The variable syntax help text in system and for the '''Variable Syntax Helper''' as well as our various [[AI|+AI wiki articles ]] have been modified to reflect this change. Also Make the +AI wiki articles a link
<!-- 156722 - update AI model from gpt-3.5 tp gpt-4 -->
====Level 0 Custom Fields Deprecated and Hidden====
Level 0 custom fields (which were deprecated earlier) are now hidden from all areas of the system.
<!-- 148728 - Fully deprecate level 0 custom fields -->
==Service Packs==
====May 9th 2024 (202405.01)====
* Added the ability for administrators to create their own '''+AI Insight''' models. There are two types of models you can create:
** '''UTA +AI Insight''' models are available within a single Universal Tracking Application™. Data is based on Level 1 records of a specific status and type. Users may ask the UTA +AI Insight model questions related to the aggregation, summarization, and prediction of records in the training set.
** '''Instance +AI Insight''' models are available in the header throughout your SmartSimple Cloud Instance. Data is based on the uploaded training data. Instance level +AI insight models are ideal for uploading: operational policies and procedures, governance policies and protocols, system usage guidelines and program specific guidelines.
:To see the new settings, navigate to '''Menu icon''' > '''Global Settings''' > +'''AI''' tab > '''+AI Insights'''.
<!-- 159838 - External and Instance Chat GPT -->
* Updated the Icon Library to include over 2000 new icons.
<!-- 141155 - Update Font Awesome library -->
* Added two ways to easily retrieve the user ID of the individual who created a record, such as a Level 1 application. To retrieve the user ID, you can either utilize the '''Report Builder''' and include the standard field '''Created By ID''', or you can employ the new variable, <code>@createdbyid@</code>. This new variable is supported in workflows, User and Organization profiles, as well as on Level 1/2/3 and Transaction records.
<!-- 145725 - Need to be able to pull the created by user id -->
* Added ability to add annotations as a dataset in the '''Report Builder''' which can also be joined to Level 1, Level 2, and User tables
<!-- 147260 - Add ability to report on annotations -->
* Created a new 3rd party integration to pull read-only content from external sources such as Google AI, Azure AI, census data, etc. To see this feature, go to '''Global Settings''' > '''Integrations''' tab > '''External Data Source Integration'''. To learn more, read our article on [[External Data Source Integration | external data source integration]].
<!-- 149530 - PHEAA Architecture - integration to pull data from external source -->
* Added an easy way for research clients to acknowledge researcher contributions to peer review activities by sending participation data from review panels to ORCID profiles. To set up the peer review mapping integration, navigate to the desired UTA > '''Configuration Settings''' > '''Connectivity tab''' > '''ORCID Peer Review Field Mapping'''. Page-level help is available on the setting page to assist with the configuration process.
<!-- 158066 - Send review data to ORCiD -->
* Updated the behavior of numeric and date fields to display as "numbers". For example, when the language is switched to Nepali, the field will show "NPR 123,456.79" instead of "नेरू १,२३,४५६.७९".
<!-- 160222 - Validation Error with Nepali Numbers in 2024 CCR Application -->
* Fixed an issue with the Excel Parser when populating basic data tables on records with a version other than the core fieldset.
<!-- 153711 - Troubleshooting Same Record Syntax for Excel Parser -->
* Fixed an issue where the '''View Message''' window was not showing HTML e-mail messages in a timely manner.
<!-- 159255 - HTML Email not showing -->
* Fixed an issue with the record opening behavior on list views with proximity map enabled as well as list views with the '''View Style''' set to "Grid".
<!-- 160053 - Listview configured with Open Record in Modal Window doesn't. -->
* Fixed an issue where sub-fields were not previously listed in archive schedule files. Added '''Status ID''' and '''Status Name''' in the user archive.
<!-- 160391 - Data Archive to include user status id -->
====April 25th 2024 (202404.03)====
* Fixed an issue where unresolved variables for the meta tags were displaying on the routing and signup pages.
<!-- 160739 - Issues identified on the Routing Page and the Alternate Pages in the French version of the website. -->
<!--161066 - Variables for metadescription and metarobots on signup pages -->
====April 18th 2024 (202404.02)====
* Fixed an issue related to workflows using the request for approval task where a variable inside a connector condition was not resolving as expected.
<!-- 158451 - Task Owner Delay -->
* Updated the system for improved security.
<!-- 160419 - 312343 M2 - Cross-site Scripting (Post Authentication) - Community Development VA Finding -->
<!-- 160420 - 312343 M5 - Cross Site Request Forgery (CSRF) - Community Development VA Finding -->
====April 11th 2024 (202404.01)====
* Added a new feature called '''+AI Assistant''', designed to streamline actions at the record level. Whether it's updating statuses, altering field values, or creating new fields, activities, and associations, this tool simplifies the process. Instead of manually locating fields and adjusting values, users can now utilize the hands-free voice interface to make updates. To access the '''+AI Assistant''', navigate to the desired Level 1, 2, or 3 record and select the '''Tools''' dropdown. To set up the feature, navigate to the desired UTA > '''Configuration Settings''' > '''Level 1''', '''2''', or '''3''' tab > '''+AI Assistant'''.
<!-- 157488 - AI Assistant Interface -->
* Added the ability to allow users to use the Shift + Enter keyboard combination to insert new lines into the input box on +AI chat windows.
<!-- 158186 - Make work with +AI support shift enter like chatgpt-->
* Updated Disable Inactive Account functionality so that users with access type '''API Access''' will no longer be locked for inactivity.
<!-- 146226 - permanant account for API account -->
* Updated icon selectors on settings pages for enhanced security. Unsupported icons from previous sets will no longer be visible on settings pages. Choose a supported icon and save the settings page if your system has unsupported icons in use.
<!-- 160304 - APR2024 - Burpsuite Security Scan results -->
* Updated the behavior of the '''Version''' toggle within the '''Copy Profile''' feature. When the toggle is not enabled, the copied record will match the current version set on the UTA. Previously, when the toggle was not enabled, the copied record defaulted to the core field set. With the version toggle enabled, new records will continue to be created with the version of the source record.
<!-- 157716 - Copy profile not setting version as expected -->
* Updated the Candid Demographics API to include changes to new and existing data points. In particular, there were updates to category labels, the introduction of category and subcategory IDs, and the addition of new subcategories under "Gender Identity" and "Sexual Orientation".
<!-- 157754 - Implement changes to Candid Demographics API -->
* Updated the behavior of the '''Media Library''' to display a message instead of attempting to display an image with excessively large file dimensions.
<!-- 159018 - Large images uploaded to media library -->
* Updated report interactive view by removing a third-party library.
<!-- 147757 - Update report interactive view code after discontinuation of AngularJS -->
* Updated the '''State''' dropdown for India to include Chhattisgarh, Ladakh and Uttarakhand.
<!-- 159882 - Missing Indian States -->
* Fixed an issue related to how aria labels are applied.
<!-- 158543 - PDF showing code -->
* Fixed an issue with the report export functionality where linked reports were exporting stored values instead of display values.
<!-- 159013 - Report: show display value from dropdown list -->
* Fixed an issue with custom lookup options in dropdown fields, where after you had saved you were not able to select other values.
<!-- 160309 - Custom Lookup options not working -->
* Fixed an issue where the value of the '''Computed - Auto Number''' custom field failed to increment and save as expected when records were created using the '''Copy Profile''' feature. Following the upgrade, inclusion of a '''Computed - Auto Number''' field in the copy profile will auto increment and save.
<!-- 158456 - GoS - Dev - Value in 'Computed - Auto Number' is not Saved on Creation -->
====March 21st 2024 (202403.04)====
* Fixed an issue where an undesired horizontal scroll bar appeared in shortcut portal sections utilizing the "Management" theme.
<!-- 159942 - Scroll bars issue -->
* Fixed an issue where the autoloader failed to associate two Level 1 objects within the same UTA after a data migration.
<!-- 159899 - (Autoloader) Association issue between two L1 objects within one UTA -->
====March 18th 2024 (202403.03)====
* Fixed an issue where users were unable to download documents from "Upload - Single File Storage" fields on list views and on "Display - Text and Variables" fields when using object syntax. Users would also see a "Scanning file for viruses" message which was not applicable.
<!-- 159950 - 'Scanning file for viruses' notification on uploaded files. -->
====March 15th 2024 (202403.02)====
* Fixed an issue where the expected visibility of Level 3 activity data (called through variable syntax) was not displaying correctly. This occurred specifically when the Level 2 Advanced Data Table custom field was mapped to Level 3 activities.
<!-- 159911 - Claim tables not visible -->