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Depending on how your user signup pages are configured, you may also need to update signup page templates for new users which can be found at '''Menu Icon''' > '''Global Settings''' > '''Communications''' >''' System ==See Also==* [[Password Policy]]* [[Signup Page]]* [[:Category:Email Templates'''. You can filter the list by searching for “Signup”.|Category:Email]]
→Workflow and System Email Templates
==Overview==In the upcoming November 2023 release, the use of password variables will be deprecated for improved to enhance securitymeasures and align with best practices. Instead of using the soon to be deprecated password variable (<code>@password@</code>) which which sends a password in plain text in the emailbody, all systems will be required to use adopt the following activation link variable to send the user . This variable will redirect users to a designated page where they can enter securely set their desired password :
<pre>https://@url@@activationlink@</pre>
[[File:activation-variable-link.png|thumb|none|800px|An example of the activation link variable use when used with a new user email.]]
Therefore, the following variables will be deprecated and will not work after the November upgrade:
* <code>@checkportalpassword@</code> - If sent to a new user, it will generate a new password. If sent to an existing user, it will send the words “existing password” and promote the user to an admin/portal type user.
If you need help updating email templates for new users or password resets, reach out to our Support team. ==Areas for Review==There may be references to the soon-to-be deprecated variables within multiple areas of your system. These will need to be changed prior to the upgrade. An easy way to see and check the content of all system emails for deprecated variables is to: * Navigate to '''Menu Icon > Global Settings > Communications > System Email Templates'''.* Click the '''Export Emails''' button top left above the list. This will export the list of system emails as an excel file.* Search the column called '''Email Body''' for all deprecated variables contained within system emails. If you find anything that needs to be updated, go back into the system and update the relevant email by clicking on the '''Edit System Email''' button (pencil icon) next to the relevant system email template. If you need help, contact our Support team. See below for more information regarding changing system email templates are located at . ===Password and Activation Policies===Clicking the '''Sample Template''' link will replace the existing email template, with a sample template from SmartSimple which contains the new activation link variable. You may then modify the template as needed. You may alternately access this template by going to '''Menu Icon''' > '''Global Settings''' > '''Security''' tab >''' Password and Activation Policies''' > '''Activation Emails''' tab. Clicking the ===User Signup Pages===Depending on how your user signup pages are configured, you may need to update signup page templates for new users. You may alternately access these templates by navigating to '''Menu Icon''' > '''Global Settings''' > '''Users''' > '''Sample TemplateSignup Pages''' link will update the templates with the desired variable. Make sure to check any existing ===Workflow and System Email Templates===Password variables can also be found in workflow emails for these soon-, such as "User" type workflows where a workflow is used to activate and send an activation email to-be deprecated variablesa user.
[[Category:Deprecated]]