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Indexing Multiple and Single File Fields

305 bytes removed, 13:21, 30 May 2019
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The '''[[Custom Field Type: Link – '''Upload - Multiple Files|Link Multiple File Field]]Storage''' and supports the '''[[Custom Field Type: Link – Single File|Link Single File Field]]''' both support a file index feature. Using this feature provides the ability to search documents attached to the field (subject to the [[User|user]] having permission to access the field).
==File Types Supported==
 
* When you add a document to this file you must make sure that the document can be indexed for searching. The following types of documents are supported: Microsoft Word and Excel, Adobe PDF, HTML and RTF files.
==Ensuring that PDF Files are searchable==
 
* If using PDF you must ensure that the files are text-searchable. You can test for this functionality by opening the file with Adobe Acrobat Reader and ensuring that the '''Select Text''' tool can be used to select text from the file.
==Indexing after uploading==
<pre style="white-space: pre-wrap; white-space: -moz-pre-wrap; white-space: -pre-wrap; white-space: -o-pre-wrap; word-wrap: break-word;">The indexing function takes place when the file is first uploaded, so if you decide to index a field after files have been uploaded you must re-index the field.</pre>
Use the following steps to index the field:
1. Locate and edit the [[Custom Field]].
1. Locate and edit the desired '''Upload - Multiple Files Storage''' Custom Field. 2. Click the '''File Index''' check boxtoggle under '''File Options'''.
:[[Image:FileIndexSetting.jpg|link=|300px]]
3. Click the '''Save''' button.
4. Click the '''File Index''' tabbutton in the action bar.
5. Click the option button '''Re-index all files in this field now!'''
:[[Image:Reindex6. Click '''Save'''.jpg|link=|300px]]
6. Click the '''Save''' button.
==Disabling a File Index==
 
If you wish to disable the '''File Index''' function and no longer make attached files searchable use the following steps:
1. Locate and edit the [[Custom Field]].
21. De-select Locate and edit the desired '''File IndexUpload - Multiple Files Storage''' check boxCustom Field.
32. Click the '''SaveFile Index''' buttonin the action bar.
42. Click the Select '''File IndexRemove index from all files in this field now!''' tab.
53. Click the option button '''Remove index from all files in this field now!Save'''.
:[[Image:Removefromindex.jpg|link=|300px]]
6. Click the '''Save''' button.
==See Also==
Mark Bridger
Smartstaff, administrator
3,316
edits
Retrieved from ‘https://wiki.smartsimple.com/wiki/Special:MobileDiff/34477’

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