Difference between revisions of "Importing Organizations or Contacts Association"

From SmartWiki
Jump to: navigation, search
(Import User/Contact to User/Contact Relationship)
(Import User/Contact to User/Contact Relationship)
Line 50: Line 50:
  
 
==Import User/Contact to User/Contact Relationship==
 
==Import User/Contact to User/Contact Relationship==
1. Prepare data to be imported
 
  
Case 1. With 2 unique identifiers  
+
'''Case 1. With 2 unique identifiers'''
 
::Data with the role and two unique identifiers can be used to add association between two contacts.
 
::Data with the role and two unique identifiers can be used to add association between two contacts.
 +
 +
::1. Prepare data to be imported
 
::{|class="wikitable" style="text-align: center; width: 700px; height: 200px;"
 
::{|class="wikitable" style="text-align: center; width: 700px; height: 200px;"
 
|-  
 
|-  
Line 67: Line 68:
 
|}
 
|}
  
Case 2. With a User ID and a unique identifier of the contact
+
2. Click '''Import User/Contact to User/Contact Relationship''', the Import Wizard is displayed.
 +
 
 +
3. Paste Case 1 data.
 +
 
 +
4. Click '''Analyze''' button.
 +
 
 +
5. Map columns to corresponding standard field/custom fields and then click '''Parse Data'''
 +
 
 +
6. Data will be mapped accordingly based on Step 5.
 +
 
 +
7. Click '''Upload'''
 +
 
 +
8. It will display under '''Status''' if data was successfully uploaded.
 +
 
 +
 
 +
'''Case 2. With a User ID and a unique identifier of the contact'''
 
::Or data with the role, the User ID, which is a standard field from the instance and one unique identifier can also be an alternative to add association between two contacts.
 
::Or data with the role, the User ID, which is a standard field from the instance and one unique identifier can also be an alternative to add association between two contacts.
 
::{|class="wikitable" style="text-align: center; width: 700px; height: 200px;"
 
::{|class="wikitable" style="text-align: center; width: 700px; height: 200px;"
Line 81: Line 97:
 
|"Partner"|| 12432123|| 4000
 
|"Partner"|| 12432123|| 4000
 
|}
 
|}
 
2. Click '''Import User/Contact to User/Contact Relationship''', the Import Wizard is displayed.
 
 
3. Paste Case 1 data.
 
 
4. Click '''Analyze''' button.
 
 
5. Map columns to corresponding standard field/custom fields and then click '''Parse Data'''
 
 
6. Data will be mapped accordingly based on Step 5.
 
 
7. Click '''Upload'''
 
 
8. It will display under '''Status''' if data was successfully uploaded.
 
  
 
==Import Company/Account to Company/Account Relationship==
 
==Import Company/Account to Company/Account Relationship==

Revision as of 11:40, 19 July 2016

Three Types of Associations between Organizations and Contacts

There are three (3) types of associations between organizations and contacts that can be imported using FIle Import Wizard.

1. Company Relationship
  • relationships between companies
2. Contact Relationship
  • relationships between contacts
3. Company-Contact Association
  • associations between organizations and contacts
  • custom fields can also be added and imported in this section

Prerequisites

  • Relationship should be enabled
  • Roles have been created
  • Organizations or Contacts should be existing on the instance

File Import Wizard Tool

To access the Import Wizard Tool for Organizations and Contacts:

  1. Under the Configuration menu, click on Global Settings
  2. Click on the Organizations & Users tab
  3. The Import Wizard Tools are found under the Association Settings section

File:IWT-01.PNG

There are three Import Wizard Tools:

  • Import User/Contact to User/Contact Relationship - Contact Relationship
  • Import Company/Account to Company/Account Relationship - Company Relationship
  • Import Company/Account to User/Contact Associations - Company-Contact Association

Import Process Overview

The import process consists of five steps:

1. Copy the information to be imported to the Windows Clipboard.

2. Paste the information into the SmartSimple Import Window from the Clipboard.

3. Map the fields in the pasted data to the fields in the organisation, contact or activity record.

4. Validate the information mapping before uploading.

5. Upload the data to SmartSimple.


Currently, there is no way to delete associations imported using the Import Wizard Tool.

Each step of this process is described in detail below.

Import User/Contact to User/Contact Relationship

Case 1. With 2 unique identifiers

Data with the role and two unique identifiers can be used to add association between two contacts.
1. Prepare data to be imported
Column 1: Role Column 2: Unique ID (Custom Field)

i.e. Contact_ID of the first company

Column 3: Unique ID (Custom Field)

i.e. Contact_ID of the second company

"Collaborator" 1001 3000
"Partner" 1001 4000

2. Click Import User/Contact to User/Contact Relationship, the Import Wizard is displayed.

3. Paste Case 1 data.

4. Click Analyze button.

5. Map columns to corresponding standard field/custom fields and then click Parse Data

6. Data will be mapped accordingly based on Step 5.

7. Click Upload

8. It will display under Status if data was successfully uploaded.


Case 2. With a User ID and a unique identifier of the contact

Or data with the role, the User ID, which is a standard field from the instance and one unique identifier can also be an alternative to add association between two contacts.
Column 1: Role Column 2: User ID (Standard Field)

i.e. The unique identifier created by SmartSimple

Column 3: Unique ID (Custom Field)

i.e. Organization_ID of the second company

"Collaborator" 12432123 3000
"Partner" 12432123 4000

Import Company/Account to Company/Account Relationship

Import Company/Account to User/Contact Associations