Import Skills Process Overview

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The import process consists of four steps:

  • Copy the information to the Windows Clipboard.
  • Paste the information into the SmartSimple Import Window from the Clipboard.
  • Map the fields in the import data to the fields: category, skill and optionally the skill description fields.
  • Validate the information mapping before uploading.
  • Upload the data to SmartSimple.

1. Launch Microsoft Excel.

2. Open the spreadsheet Simple Skill List.xls. (or any spreadsheet applicable to you for this purpose)

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3. Review this data.

This spreadsheet consists of two columns: Category and Skill. When you upload this data into Applicant Tracking, the categories will be automatically created and the skills added.

Pasting Information into SmartSimple

  • Once the required information has been copied to the clipboard, it is pasted into the data window in the first step of the import wizard.
  • The Browser Edit Paste menu is used to paste the copied information into the SmartSimple import wizard data window.
  • Delimiters - The import process requires that a delimiter separate each field of information. This delimiter can be a comma “,”, a semi-colon “;” or a tab, with each row of information delimited by a “return”.
  • The delimiter is selected from the combo box at the top of the data window.
  • Field Names in the First Row.
  • In some instances, the data will contain the field names in the first row. Clicking the check box can indicate this: First row contains field names will enable this feature.
  • Removing Double Quotes - If the export process from the other application placed double quotes around each value, these are removed by clicking the Values enclosed by double quote check box.
  • Once the data is pasted into a window, and the appropriate options set, the Analyze button is clicked and SmartSimple will determine the fields

1. Select all the data – use Edit, Select All or press Control + Shift + End.

2. Select the Edit Copy menu or press Control + C.

3. Switch back to SmartSimple.

4. Click Applications, Applicant Tracking menu.

5. Click the Skills tab.

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The Categories and Skill window is displayed.

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  • You can use this window to manually add categories and skills, or use the import skills tab to add skills.
  • The Questions check box is used to indicate a question category.

6. Click the Import Skills window.

The Import Skill Wizard is displayed.

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7. Press Control + C or use browser Edit Paste.

The categories and skills are added to the import box.

8. Press Control + Home to move to the top of the list.

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This data contains the field names and is delimited by tab.

9. Set the Column delimiter to Tab.

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10. Click the First row contains field names check box.

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11. Click the Analyze button.

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The analyzed data is displayed.

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12. Map the second field to Skills.

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13. Click the Parse data button.

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The Category and Skill information is displayed.

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You can now de-select any skill that you do not wish to load.

14. Click the Upload button.

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The skills are uploaded, and the categories created from these skills are displayed.

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This skill list will be used when:

  • You manually add skills to an applicant profile.
  • An applicant creates a skill profile using a career site.
  • SmartResume scans a resume for applicant skills.
  • You use SmartSearch to match applicants to jobs.