IRS and CRA - Automatic Verification

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SmartSimple supports automatic verification of organizations with multiple databases such as IRS, CRA, OFAC, or UK Charities.

System Administrators can set up automatic monthly checks of organizations in a certain category or categories against these databases, and save the record of the check as a transaction on the company profile.

Database Check Records on the Company Profile

When configured, this feature will display each check against the online database as a transaction on the Organization profile. Each type of check can be displayed as a different tab.

In the example below, checks against the IRS database are stored under a tab named "Tax Check":
TransactionListOnOrgRecord.png

Clicking the Open button will open the specific tax check transaction:
TransactionOnOrgRecord.png

  • The details of the check can be displayed, including the date the check was performed and a notification of whether the record was found on the IRS' database.
  • In this case, a FAIL message was displayed, indicating that the organization was not found on the IRS' database.

From the specific tax check, another check against the online database (in this case, the IRS database) can be performed manually by clicking on the Search button:
OpeningOrgsearchFromTransaction.png

Configuration

IRSCheck.png Name: Type: Display Order: Associated Roles Denied View Roles Transaction Type Linkage:

CRA Check - Automatic
CRA Check - Manual

Use Publication Service Use Third party Verification Service Enable Record Lock Transaction Formula UTA Level 1 Term UTA Level 2 Lookup UTA Level 2 Lookup Source Import XML Tag

IRSFieldMapping.png Organization Field Transaction Field Organization Tax ID Organization Name Foundation Type / OFAC entity type Organization Type / OFAC list type Organization Address Organization City Organization State Organization ZIP Organization Status/OFAC score Database Organization Registration ID: Database IDs: Automatic Verification Settings: Automatic Checking Schedule: Can be set to N/A, Once a month, Once every two months or Once every three months Automatic Checking Database:

IRS
Canadian Charities
OFAC

Automatic Checking As User: This is a drop down field providing a selection of internal users in your system.

See Also