Smartstaff
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===Archiving Records===
1. In order to archive records , navigate to UTA Level 1 list view with those records.
2. Use the Search / Filter option to return the list of records that are to be archived.
3. Once the search is complete , select desired records to archive using the toggle next to each record or use select all if you wish to archive all records visible in the list view.
: [[Image:archive1.png|800px]]
5. Select '''Archiving''', then from the '''Update Archiving''' select '''Archived''' option.
6. To complete the process , press '''UpdateUpdate Applications''' at the bottom of the Batch Update window.
: [[Image:archive2.png|800px]]
7. Click '''UpdateUpdate Applications''' in the popup pop-up window to confirm your decision.
: [[Image:archive3.png]]
===Unarchiving Records===
1. In order to unarchive records , navigate to UTA Level 1 list view with those records.<br />2. Use the '''Advanced Search''' to return the list of records that are to be unarchived.
'''[[Image:archive4.png|800px]]'''
3. In the list of '''Standard Fields''' , select '''Archived Applications'''.<br />4. Press '''Search'''.<br />5. A list with all archived records will be displayed in a list view.<br />6. Select desired records to unarchive using the toggle next to each record or use select all if you wish to archive all records visible in the list view.
'''[[Image:archive5.png|800px]]'''
7. Click on the '''Batch Update''' icon.<br />8. Select '''Archiving''', then from the '''Update Archiving''' select '''Not Archived''' option.<br />9. To complete the process , press '''UpdateApplications''' at the bottom of the Batch Update window.
'''[[Image:archive2.png|800px]]'''
10. Click '''UpdateApplications''' in the popup window to confirm your decision.
'''[[Image:archive3.png]]'''
===Search for Archived Records===
1. In order to find archived records , navigate to UTA Level 1 list view with those records.
2. Archived records can be found only by using '''Advanced Search''' (icon located to the right of the filter dropdown).
'''[[Image:archive6.png|800px]]'''
3. In the advanced search criteria dropdown boxes , select '''Application/ Common Fields''' then in the list of fields select '''Standard Fields / Archived Applications'''.
4. Click the '''Search''' button.
