How Job Assignments Work

Applicants can be assigned to jobs in two different ways:

• Auto Assign from the Internet or Intranet – the applicant self-assigns from the web. To use this technique you will need to have a full career site that the applicant can access – including job pages and applicant signup pages. The applicant will be assigned to each job using the initial status that you specified for that job page.

Generally, you will create a specific status to identify this type of assignment such as “Web Assigned” or Self Assigned”.

• Internally Assigned – you use searching to find suitable applicants and assign them to the job. This process also gives you access to the SmartSearch feature that ranks all applicants by score.

You can assign individual applicants or assume multiple applicants at the same time.

You can assign the applicant to any status.

In either scenario, once assigned, the applicant can never be unassigned, as their removal from the job would compromise any reporting metrics you need to gather.

Each time you change the assignment status of the applicant, SmartSimple will make a copy of the current status giving you a complete assignment history for that applicant for that job.

If an applicant is no longer to be considered for a job, you can set their status to a “declined” status or if the job is cancelled, you can change the assignment status to “Job cancelled”. As with initial assignments, all types of status changes can be done in bulk or individually.