QuickBooks Column Headings

The keyword for a transaction is TRNS; the keyword for each distribution line is SPL.

The distribution lines appear immediately below the transaction. The keyword ENDTRNS appears after the last distribution line. In an import file, the first column for a transaction that has three distribution lines would look like this:
TRNS
SPL
SPL
SPL
ENDTRNS

Column Headings for transactions

The following table shows the column headings for transactions. The TRNSTYPE, ACCNT, and AMOUNT columns are required.

TRNSID	A unique number that identifies the transaction.
TIMESTAMP	A second unique number that works with TRNSID to identify the transaction.
TRNSTYPE	(Required) A keyword that identifies the type of transaction. These keywords can appear in the TRNSTYPE field: BEGINBALCHECK Transactions that create a beginning balance in a balance sheet account BILL Bills from vendors BILL REFUND Refunds from a vendor CASH REFUND Cash refunds you give to customers CASH SALE Sales receipts CCARD REFUND Refunds you receive on credit card charges CHECK Checks CREDIT CARD Charges you make on a credit card CREDIT MEMO Credit you give to customers for merchandise they return DEPOSIT Bank or money market deposits ESTIMATES Estimates or bids GENERAL JOURNAL General journal transactions INVOICE Invoices PAYMENT Customer payments PURCHORD Purchase orders TRANSFER Transfers of funds from one balance sheet account to another
DATE	The date of the transaction. The date is always in MM/DD/YY format. For example, 1/30/94.
ACCNT	(Required) The name of the account assigned to the transaction.
NAME	The name of the customer, vendor, payee, or employee.
CLASS	The name of the class that applies to the transaction. If the class is a subclass, the class name includes the names of the parent classes, beginning with the highest level class. A colon (:) separates each class name.
AMOUNT	(Required) The amount of the transaction. Debit amounts are always positive, credit amounts are always negative.
DOCNUM	The number of the transaction. For checks, the number is the check number; for invoices, the number is the invoice number; etc.
MEMO	The memo text associated with the transaction.
CLEAR	Indicates whether the transaction has cleared. These keywords can appear in the CLEAR field: Y Yes. The transaction has cleared. N No. The transaction hasn't cleared.
TOPRINT	Indicates whether a check, invoice, credit memo, or sales receipt has been marked as "To be printed." These keywords can appear in the TOPRINT field: Y Yes. N No.
ADDR1	The first line of the customer's, vendor's, payee's, or employee's address.
ADDR2	The second line of the customer's, vendor's, payee's, or employee's address.
ADDR3	The third line of the customer's, vendor's, payee's, or employee's address.
ADDR4	The fourth line of the customer's, vendor's, payee's, or employee's address.
ADDR5	The fifth line of the customer's, vendor's, payee's, or employee's address.
DUEDATE	(Bills and invoices only) The due date of the bill payment or invoice payment. The date is always in MM/DD/YY format. For example, 1/30/98.
TERMS	(Invoices only) The terms of the invoice.
PAID	(Invoices only) Indicates whether an invoice has been paid in full. These keywords can appear in the PAID field: Y Yes. The invoice has been paid in full. N No. The invoice is either partially paid or unpaid.
PAYMETH	(Sales receipts only) The method your customer used to pay for the merchandise.
SHIPVIA	(Invoices and sales receipts only) The method you used to ship the merchandise.
SHIPDATE	(Invoices and sales receipts only) The shipping date. If you are creating an import file, enter the date in MM/DD/YY format. For example, 1/30/94.
REP	(Invoices and sales receipts only) The initials of the sales representative or employee who made the sale.
FOB	(Invoices, credit memos, and cash sales only) The location where you delivered the merchandise庸ree of charge葉o a carrier for shipment.
PONUM	(Invoices and credit memos only) The customer's purchase order number.
INVTITLE	(Invoices, credit memos, and sales receipts only) The title that appears on the invoice, credit memo, or sales receipt.
INVMEMO	(Invoices, credit memos, and sales receipts only) Your message to the customer預s it appears on the invoice, credit memo, or sales receipt.
SADDR1	(Invoices and sales receipts only) The first line of the customer's shipping address.
SADDR2	(Invoices and sales receipts only) The second line of the customer's shipping address.
SADDR3	(Invoices and sales receipts only) The third line of the customer's shipping address.
SADDR4	(Invoices and sales receipts only) The fourth line of the customer's shipping address.
SADDR5	(Invoices and sales receipts only) The fifth line of the customer's shipping address.
NAMEISTAXABLE	(Invoices and sales receipts only) Indicates whether the customer whose name appears in the transaction is taxable. Y Yes. The customer is taxable. N No. The customer is not taxable.

Column headings for distribution lines

The following table shows the column headings for distribution lines:

SPLID	(Required) A unique number that identifies the distribution line in the transaction.
TRNSTYPE	A keyword that indicates the type of transaction. The keyword in this field must match the keyword in the TRNSTYPE field for the transaction. The keyword will be one of the following: BILL Bills from vendors CHECK Checks DEPOSIT Bank or money market deposits INVOICE Invoices PAYMENT Customer payments
DATE	The date of the transaction. The date in this field must match the date in the DATE field for the transaction.
ACCNT	(Required) The income or expense account to which you assigned the amount on the distribution line.
NAME	The name of the customer, vendor, payee, or employee.
CLASS	The name of the class that applies to the distribution amount. If the class is a subclass, the class name includes the names of the parent classes, beginning with the highest level class. A colon (:) separates each class name.
AMOUNT	(Required) The distribution amount. Credit amounts are negative.
DOCNUM	The number of the transaction. For checks, the number is the check number; for invoices, the number is the invoice number, etc.
MEMO	The memo text associated with the distribution line.
CLEAR	Indicates whether the distribution amount has cleared. These keywords can appear in the CLEAR field: Y Yes. The amount has cleared. N No. The amount hasn't cleared.
PRICE	The unit cost of the item.
QNTY	The number of items sold. This value is part of a line item on an invoice, credit memo, or sales receipt.
INVITEM	The type of items sold. This value is part of a line item on an invoice, credit memo, or sales receipt.
PAYMETH	On a sales receipt, indicates the method of payment (check, credit card, etc.) that the customer used.
TAXABLE	Indicates that a line item on an invoice, credit memo, or sales receipt is taxable.
REIMBEXP	Indicates the status of the distribution amount as a reimbursable expense. These codes can appear under REIMBEXP: NONEED Indicates that the distribution amount does not qualify as a reimbursable expense. NOTHING Indicates that the distribution amount can be billed to a customer as a reimbursable expense. THISWAS Indicates that the distribution amount is a reimbursable expense that appears on an invoice or sales receipt. HASBEEN Identifies a distribution amount on a check that has been billed to a customer as a reimbursable expense.
EXTRA	Adds additional information about the distribution line. These keywords can appear in the EXTRA field: ENDGRP (Invoices, credit memos, and sales receipts only) Indicates that the distribution line is the last item of an invoice item group. AUTOSTAX Identifies a sales tax item as the automatic tax rate you set up for your QuickBooks company.
VALDAJ	(Inventory) Indicates whether the amount in a detail line is an inventory value adjustment. Y Yes. The amount is an inventory value adjustment. N No. The amount is not an inventory value adjustment.