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* [[Global User Administrator|System Administrator]] access - your [[User|user]] [[User Role|role]] in your [[SmartSimple]] [[instance]] must be '''System Administrator.'''
* Access to a mobile device and the appropriate Google Authenticator application installed on the device - the app can be retrieved from Google Play, App Store, etc by searching for "Google Authenticator" in the application store. If you have not already downloaded the app onto your mobile device, please do so prior to following the steps in the rest of the article.
==Configuring a Role to Use Two-Factor Authentication==
:: [[File:Password and activation policies global settings.png|500px|border]]
5. Click into the second tab labelled '''Activation Email Templates. '''Ensure that the '''New User '''and '''Request Password '''templates contain an activation link ( which should be denoted as https://@url@@activationlink@), and '''do not '''contain a temporary password, as in the example below:
:: [[File:2factor email template.png|500px|border]]
For the next series of steps, return to the '''2 Factor Authentication''' role page ('''Roles and Security''' > '''User Roles''').
1. Go into the '''Current Users '''tab from the left-hand side menu.
2. Select one or more users from the '''Current Users '''list by checking the box next to their name; the following buttons will appear:
:: [[File:2factor buttons.png|200px|border]]
{| class="wikitable"
|-
||
'''Add User(s) '''
'''+ icon'''
||As mentioned previously, clicking this button will allow you to select from the total list of users in your [[SmartSimple]] [[instance]] to add into this role.
|-
||
'''Remove User(s)'''
'''- icon'''
||Clicking this button will allow you to remove the selected user(s) from this role.
|-
||
'''Update Geocode'''
'''reload icon'''
||Clicking the''' Update Geocode '''button will allow you to update the geocode (provision of geographical coordinates tied to user's inputted locations). This would be in the use-case of a contact who is using a new mobile device.
|-
||
'''Send Password'''
'''key icon'''
||Clicking this button will allow you to send passwords to the selected user(s). This will trigger an activation email to the user, including their activation link for login.
|}
3. Click on the '''key icon '''next to '''Send Password '''to the selected users.
==Logging in with Two-Factor Authentication==
Once a user has been re-activated in the system, they should receive an email with an activation link. The reason that we have re-activated these users is because they were added to the '''Two Factor Authentication '''role that specifically impacts the login and activation process into your [[SmartSimple]] system.
The activation link their email will direct to a login screen that will display the account activation page. This screen includes fields to create and confirm a new password, CAPTCHA validation if required, and a '''QR code. '''