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==Overview==
'''Privacy is a shared responsibility'''. This feature allows organizations to better highlight their privacy and other stated policies, provides tools to manage country and language combinations, and places persistent links to policies on login pages and user portals.
If you are in need of a list of features that will help make your SmartSimple instance GDPR-compliant, please see the [[General Data Protection Regulation (GDPR)]] article.
To see SmartSimple's own privacy policy, please visit [https://www.smartsimple.com/privacy.html our website.]
==Feature Illustrated==
[[Image:Privacy_top.png|link=|400px]]<br />
''Privacy and Security link displayed on a users portal (above).''<br /><br />
[[Image:Privacy_topPrivacy.png|link=|400px600px]]<br />''Privacy and Security link displayed on user login page (above).''<br /><br />
[[Image:PrivacyPrivacy_configuration_page.png|link=|600px]]<br />''Country and language policy configuration page is displayed above. Found under Configuration > Global Settings > Security tab.''<br /><br />[[Image:Privacy_and_Security_page.png|link=|600px]]
==Configuring the Privacy and Security Settings==
You must create a policy for the '''Default Country''' and '''English''' language first. The default will be displayed to all users prior to login. # Choose From the Configurationmenu, click on '''[[Global Settings]]''' menu.# Click on the '''Security''' tab.# Click on the '''Privacy and Security Policies''' link within the Security Settings.# The list of configured '''Privacy and Security''' tabpolicies is displayed.# Click '''New Policy''' icon to configure a new policy, or click on the "Edit Policy" icon to modify an existing policy.# Complete the privacy settings field options.# Click '''Save''' to save the policy. ==Privacy and Security Field Options==The following are field options for configuring Privacy and Security policies: ===Policies===This section allows you to create specific country and language policy combinations. * '''Country''' - Select the country this specific policy will pertain to from the drop down list. Choose the '''Default Country''' option when creating a general (non-country specific) policy. The '''Default Country''' is displayed pre login. Post login, the privacy policy displayed is determined by the users settings.* '''Language''' - Select the language that will be associated with the country selected from the above option.
==Additional Settings=Policy Details===You must set This section allows for the labeling of policies and the adding of policy details via rich text or external link. Each policy can be labeled individually using the label field to the right of the following settings:policy name.
* '''Enforce User Acceptance''' - determine if/when policies require acceptance by end-users. Used in conjunction with the '''User Acceptance Required''' option to enforce acceptance specific to individual policies.
* '''Interval''' - Drop-down with fee interval options. If one of the options is selected it will make users re-accept the policies at the set interval.
* '''Introduction''' - This defines the first policy page displayed and can be used to introduce the policies that have been defined. Only the rich text option is available for defining the introduction (no URL option).
* '''Privacy Policy''' - This option allows the privacy policy to be defined.
* '''Communications Policy''' - This option allows the communication policy to be defined.
* '''Data Access''' - This option allows the data policy to be defined.
* '''Accountability''' - This option allows the accountability policy to be defined.
* '''Data Confidentiality''' - This option allows the data confidentiality policy to be defined.
* '''Performance Integrity''' - This option allows the performance integrity policy to be defined.
* '''International Data Privacy''' - This option allows the international data privacy policy to be defined.
The policies (with the exception of Introduction) have 3 options None, Rich Text, and URL. . .
==Notes==
* Each field includes a ''last modified by '' and ''modified date stamp''* Policy formats include both rich text format and URL link to a webpage containing the policy* Additional policies can be added by clicking the '''+plus icon''' (plus icon) at the bottom of the Country Policy Details section. ==Privacy logs==When a user confirms and completes the Privacy policy then a PDF version is stored against the corresponding policy under the View Log tab. The PDF is named using the structure ''[userid]-[firstname]_[lastname]_policy-[policyid]-[countryid]- Language settings[langid]_V_[version].pdf'' [[Image:PrivacyViewLog.png|link=|1300px]]
=See Also=
* [[General Data Protection Regulation (GDPR)]]