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Transaction Status

1,985 bytes added, 13:28, 3 October 2013

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==Creating Generic Status==

 

A Generic Transaction status is available to all Transaction Types, regardless of whether they Personal or Company Transactions.

 

The steps for adding these are outlined below:

1. Click the Transaction Types hyperlink on the Global Settings menu under the Company & Account Settings heading.

[[Image:TransactionStatus.png]]

3. The Transaction Status windowpanel, and any existing statuses, should appear to the right of the Transaction Type list

[[Image:TransactionStatus2.png]]

4. Click on '''New - Transaction Status ''' to begin adding a new status.

[[Image:TransactionStatus3.png]]

[[Image:TransactionStatus4.png]]

6. Each status has the following settings:* '''Status ID''' - Internal unique system ID used when referencing the status. * '''Name''' - Name for the '''Status'''.* '''Caption''' - Default [[Caption|display name]] for the status.* '''Display Order''' - The order that statuses are displayed in the '''Status''' combo box.* '''Description''' - Any comments or notes you wish to include. '''Note:''' These don't manifest anywhere except on this page.* '''Colour Code''' - The colour code used to indicate each status. This colour will be used in the list view and the details view. Click the colour palette button to display a colour picker.* '''Display Buttons''' - Controls which buttons are available to the user for a record at this status. (See [[#Button Options|Button Options]] below).* '''Template Page Submit Status''' - Controls the assigned status when submitted via a template page.* '''Lock On Status''' - This setting is used to lock the record so that it cannot be changed until it is unlocked. * '''Is Default Status''' - Determines the default status to be selected when the item is saved or submitted.* '''Is Default Copy Status''' (Level 2 & 3 only) - When the ''Copy'' button is used to create a copy of a Level 2 or Level 3 record, the new record will have the status that has this setting enabled. If no status is set as '''Is Copy Status''', copied Level 2 or Level 3 records will have the same status as the original record.* '''Override Lock Roles''' - The specific [[Role|roles]] that can unlock a locked item. If you enable '''Lock on Status''' and do not set a role, then the item cannot be unlocked. 6. Populate the settings as required then click Save.  7. The new status should be listed in the Transaction Status panel. 

==Creating Transaction Type Status==

 

A Transaction Type status is available only to the specific Transaction Types that it was configured against.

 

The steps for adding these are outlined below:

 

1. Click the Transaction Types hyperlink on the Global Settings menu under the Company & Account Settings heading.

 

2. Click on the hyperlink in the Name column for the Transaction Type you wish to add the status against.

 

[[Image:TransactionStatus5.png]]

 

3. The Transaction Type configuration panel should appear to the right of the Transaction Type list, including the Status tab along the top.

[[Image:TransactionStatus6.png]]

 

4. Click on the Status tab.

 

4. The Transaction Status panel specific to the Transaction Type should appear to the right of the Transaction Type list. This should display all statuses currently configured specifically against this Transaction Type.

[[Image:TransactionStatus2.png]]

 

5. Click the '''New - Transaction Status''' to begin adding a new status.

 

[[Image:TransactionStatus3.png]]

 

5. This exposes a panel on the far right of the screen for entering the details of the new generic transaction status.

 

[[Image:TransactionStatus4.png]]

 

Each status has the following settings:

* '''Status ID''' - Internal unique system ID used when referencing the status.

* '''Language''' - [[Language]] that the current Name value will apply against. Users can specify different [[#Translation Options|translation options]] for the languages used when accessing the system.

* '''Name''' - Name for the '''Status'''.

* '''Caption''' - Default [[Caption|display name]] for the status.

* '''Display Order''' - The order that statuses are displayed in the '''Status''' combo box.

* '''[[Status Group Name|Group Name]]''' - Used in conjunction with the [[Arcadia Settings]] to mask multiple individual statuses with a single overall status.

* '''Description''' - Any comments or notes you wish to include. '''Note:''' These don't manifest anywhere except on this page.

* '''Colour Code''' - The colour code used to indicate each status. This colour will be used in the list view and the details view. Click the colour palette button to display a colour picker.

* '''Is Default Status''' - Determines the default status to be selected when the item is saved or submitted.

* '''Is Default Copy Status''' (Level 2 & 3 only) - When the ''Copy'' button is used to create a copy of a Level 2 or Level 3 record, the new record will have the status that has this setting enabled. If no status is set as '''Is Copy Status''', copied Level 2 or Level 3 records will have the same status as the original record.

* '''Status Availability''' - Only available when configuring Level 2 Statuses. By default any statuses created for a Level 2 will be available to both Level 2 and Level 3 records, but can be restricted to either Level 2 or Level 3 using the Status Availability section. (See [[#Status Availability|Status Availability]] below).

* '''Allow to Set Roles''' - The specific [[Role|roles]] that can set the status. If you do not set a role, then any [[User|user]] can set any status.

* '''Override Lock Roles''' - The specific [[Role|roles]] that can unlock a locked item. If you enable '''Lock on Status''' and do not set a role, then the item cannot be unlocked.

::'''''Note:''' Any [[Role]] with 6. Populate the UTA [[Manager Permission]] will settings as required then click Save.  7. The new status should be able to override listed in the '''Lock on Transaction Status''' setting, even if not specified here.''* '''Enabled on Level 1 Templates''' - The panel specific [[Template|templates]] that the status is available against. You can also restrict which '''Statuses''' are available to each Level 1 Template by navigating into the template itself. See [[Level 1 Templates#Associating Templates with Statuses|here]] for detailsTransaction Type.  

[[Category:Transactions]]

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Ciaran Donnelly

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