Scheduled Report Export

Contents

Overview

• System Administrators can schedule report export to run periodically (daily, weekly, monthly, quarterly, yearly).
• Scheduled report export can be configured to export a file to 1.) a SmartFolder, or 2.) a sub-directory of a SSH File Transfer Protocol (SFTP) server.

Configuration

Scheduled Report Export is built using SmartSimple's integrated reporting subsystem. The settings for scheduled report export is available on the Custom Export or Scheduled Export tab of the Edit Reports page. On the Edit Report page, go to Scheduled Export tab.

Scheduled Export

• Export Type - specify the type of export for the scheduled export

Options:

• File Export - export file based on settings from File Export tab
• Custom Export - export file based on settings from Custom Export

Frequency - How often should the report be exported.

Options:

• Disabled
• Daily
• Weekly
• Monthly
• Quarterly
• Yearly

At - specify time for the scheduled export

• Starting - specify the start date for the scheduled export
• Export to - select where you want to export the file to

Options:

• SmartFolder

SmartFolder - Select a SmartFolder where you would like the file to be saved.

• sftp

URL - enter the url of the sftp site i.e. 34.234.21.159 or my.sftp.com or my.sftp.com:2222

Username - username to allow access to the sftp

Password - password to allow access to the sftp

Path - sftp folder location where the files will be pushed i.e. /in or /out or /Payments/inbound

Update Status After Export - status of the records will changed to the selected status after export.

• Trigger Workflow After Export - workflow selected will be triggered to all records after export.
• Export File Name - file name of the file can be specified including stamp date. It is recommended to append a timestamp. To stamp the date, use [YYYY],[YY],[MM],[DD],[HH],[mm]. i.e. MyExportedReport_[YYYY]-[MM]-[DD]
• Last Exported - date of the last export.