Creating SmartConnect Functions

Please note that this page is currently under construction. There is more information to come.

SmartConnect functions are specific to individual copies of SmartSimple so you can only use the functions that are have been previously established in that copy. The article describes how you add functions to an instance.

Contents

Creating a New Function

You need to have Global User Administrator permissions in order to add JSON functions.

1. Log into the copy of SmartSimple where you wish to add the function.
2. Navigate to Global Settings.
3. Click on the Integrations tab.
4. Click on the SmartConnect API link. Existing functions will be listed here for you to update.
5. Click on the + button to create a new function.

Function Settings

Each function has the following settings:

• Function Name – you will use this name to call the function from your own code.
• Description – used to provide documentation as to the function’s purpose.
• Record Type – a list of all SmartSimple objects within this instance. This will include: Report (reports you have created in the instance), Organization (company records), Users (system users and contacts), and each Universal Tracking Application™ Level 1, Level 2 and Level 3 type that you have created in the instance.
• Action Type – this defines the action to be taken by the function. The following actions are available:  GET META, UPDATE META, GET, LIST, UPDATE, UPDATE ASSOCIATIONS, LIST ASSOCIATIONS, DOWNLOAD FILE, LIST FILES, SEARCH FILES, LIST NOTES and  VARIABLE REPLACE. Details on these Action Types / Methods are available below.
• Field List – this restricts the fields that are to be retrieved from the underlying object.

SmartConnect Function Samples

Visit the interactive demonstration page to test the sample functions.

Get

This function will retrieve all fields from the Field List of a single record based on the recordid of an Object Type.

Retrieve a Single Organization Record

Function Name  -  3.01.1 Get Method Sample 1: Retrieve a Single Organization Record
Description  - This function will retrieve a single record from the organization using the recordid: Company ID. The function is set up to retrieve the fields listed under Field List.
Object Type  -  Company
Action Type   -  Get
Field List  -  sf_Company ID;;sf_Name;;sf_Address;;sf_City;;sf_Country;;sf_Zip / Postal Code;;cf_EIN Number;;sf_Mission Statement

Retrieve a Single Contact Record

Function Name  -  3.01.2 Get Method Sample 2: Retrieve a Single Contact Record
Description  - This function will retrieve a single record from the user table using the User ID. The function is set up to retrieve the fields listed under Field List.
Object Type  -  User
Action Type   -  Get
Field List  -  sf_User ID;;sf_Last Name;;sf_First Name;;sf_Prefix;;sf_Suffix;;sf_Title;;sf_Phone;;sf_Email

Retrieve a Single Grant Application Record

Function Name  -  3.01.3 Get Method Sample 3: Retrieve a Single Grant Application Record
Description  - This function will retrieve a single record from the Universal Tracking Application Level 1 using the Opportunity ID.
Object Type  -  Submission Manager - Grant
Action Type   -  Get
Field List  -  cf_Project Name;;cf_Submission Number;;sf_Application Type;;sf_Status;;sf_Customer;;sf_Owner;;cf_Focus Area;;cf_Amount Requested;;cf_Program Area;;cf_Location;;cf_Proposed Start Date;;cf_Proposed End Date

Retrieve a Single Grant Application Payment Record

Function Name  -  3.01.4 Get Method Sample 4: Retrieve a Single Grant Application Payment Record
Description  - This function will retrieve a single record from the Universal Tracking Application Level 2 using the Event ID.
Object Type  -  Submission Manager - Activity
Action Type   -  Get
Field List  -  sf_Status;;sf_Activity Type;;cf_Payment ID;;cf_Payment Amount;;cf_Payment Date;;Payment Notes

Report

This function will retrieve the results of the query from an existing report by using the reportid.

Report Query

Function Name  -  3.02.1 Get Report Sample 1: Report Query
Description  - To retrieve data from a report.
Object Type  -  Report
Action Type   -  Query
Field List  -  Mandatory field:
reportid - is the Report ID of the report in the instance.
Optional field
criteriavalue - when the report has text criteria, values for the criteria(s) should be indicated in this field. If report contains multiple criteria, values should be delimited by double semi-colon eg. "VALUE_1;;VALUE_2".

A report query on the number of assessors grouped by specialty

Description  - A sample that will display the number of Assessors based on their specialty
--Begin custom parameter --
reportid : 36864
criteriavalue:
--End custom parameter--

A report query on a list of Specialty with more than 5 Assessors per specialty

Description  - Shows a list of Specialty with more than 5 Assessors per specialty
--Begin custom parameter --
reportid : 48281
criteriavalue: 5
--End custom parameter--

A report query on a list of Grants grouped by Organization

Description  - A sample that shows a list of applications filtered by "Approved Proposal" status grouped by organizations
--Begin custom parameter --
reportid : 36812
criteriavalue:
--End custom parameter--

A report query on a list of Grants grouped by Focus Area

Description  - A sample that displays a list of applications grouped by focus area
--Begin custom parameter --
reportid : 36814
criteriavalue:
--End custom parameter--

A report query on a list of Payments grouped by Grant Type

Description  - A sample that  displays the payment amount for each grant grouped by organization
--Begin custom parameter --
reportid : 36806
criteriavalue:
--End custom parameter--

List

This function will retrieve a list of records from the selected Object Type. Records will include all fields from the Field List  and can be filtered using the parameter criteria and can also be sorted out using the parameter sortby. If the custom field has a predefined options, use getstorevalue  to show either the display value (getstorevalue: 0)  or to show the stored value (getstorevalue: 1).

List

Retrieve a list of contacts

Function Name  -  3.03.1.1 List Method Sample 1: Retrieve a list of Contacts
Description  - This function will retrieve a list of contacts based on criteria specified.
Object Type  -  User
Action Type   -  List
Field List  -  sf_User ID;;sf_First Name;;sf_Address;;sf_Address 2;;sf_City;;sf_Country;;sf_State / Province;;sf_Zip / Postal Code;;

Sample 1A
Description  - To retrieve a list of contacts where the first name begins with "J" and sorted by first name in ascending order
--Begin custom parameter --
criteria : [{"andor":"or","field":"sf_First Name","operator":"like","value":"J%"}]
sortby : [{"field":"sf_First Name","direction":"asc"}]
getstorevalue :
--End custom parameter--

Sample 1B
Description  - To retrieve a list of contacts where the first name begins with "S" and the address contains "Peter" and sorted by first name in ascending order
--Begin custom parameter --
criteria : [{"andor":"or","field":"sf_First Name","operator":"like","value":"S%"},
{"andor":"and","field":"sf_Address","operator":"like","value":"%Peter%"}]
sortby : [{"field":"sf_First Name","direction":"asc"}]
getstorevalue :
--End custom parameter--

Retrieve a list of organizations

Function Name  -  3.03.1.2 List Method Sample 2: Retrieve a list of Organizations
Description  - To retrieve a list of organizations.

Object Type  -  Company
Action Type   -  List
Field List  -  sf_Company ID;;sf_Name;;sf_Address;;sf_Address 2;;sf_City;;sf_Country;;sf_State / Province;;sf_Zip / Postal Code;;cf_Mission Statement

Sample 2A
Description  - To retrieve a list of organizations with organization name that starts with "Br"
--Begin custom parameter --
criteria : [{"andor":"and","field":"sf_Name","operator":"like","value":"Br%"}]
sortby : 
getstorevalue :
--End custom parameter--

Sample 2B
Description  - To retrieve a list of organizations with organization name that starts with "Br" and address that contains "Ave" with the list in ascending order based on the organization name.
--Begin custom parameter --
criteria : [{"andor":"and","field":"sf_Name","operator":"like","value":"Br%"},{"andor":"and","field":"sf_Address","operator":"like","value":"%Ave%"}]
sortby : [{"field":"sf_Name","direction":"asc"}]
getstorevalue :
--End custom parameter--

Retrieve a list of claims

Function Name  -  3.03.1.3 List Method Sample 3: CMS360° - Retrieve a list of claims
Description  - To retrieve a list of claims by professors sorted by organization name in descending order.
Object Type  -  Cast Management 360° - Case
Action Type   -  List
Field List  -  sf_Application Template Type;;sf_Customer;;cf_Claim;;cf_Nature of Injury / Comments on Claim;;sf_Activity List

--Begin custom parameter --
criteria : [{"andor":"and","field":"cf_Nature of Injury / Comments on Claim","operator":"like","value":"%professor%"}]
sortby : [{"field":"sf_Customer","direction":"desc"}]
getstorevalue :
--End custom parameter--

List File

List files of an existing organization

Function Name  -  3.03.2.1 List Files Method Sample 1: from an existing organization
Description  - To retrieve the list of file(s) from the organization using the Company ID
Object Type  -  Company
Action Type   -  List Files
Field List  -  

Parameters used are:
objectid = Company ID
fieldid = Custom Field ID of an organization that is either single file type or multiple file type.

--Begin custom parameter --
objectid : 1688407
fieldid : 1523157
getstorevalue :
--End custom parameter--

List files from an existing application

Function Name  -  3.03.2.2 List Files Method Sample 2: from an existing application
Description  - To retrieve the list of file(s) of an existing application using the Opportunity ID
Object Type  -  Submission Manager - Grant
Action Type   -  List Files
Field List  -  

Parameters used are:
objectid = Opportunity ID
fieldid = Custom Field ID of UTA L1 that is either single file type or multiple file type.

--Begin custom parameter --
objectid : 1688407
fieldid : 1523157
getstorevalue :
--End custom parameter--

List Notes

List notes from an existing application

Function Name  -  3.03.3.1 List Notes Method Sample 1: from an existing application
Description  - To retrieve all note(s) associated with an existing application using the Opportunity ID
Object Type  -  Submission Manager - Grant
Action Type   -  List notes
Field List  - sf_Type Name;;sf_Content;;sf_Created By;;sf_Created By ID;;sf_Created Date;;sf_Note ID;;sf_Object ID;;sf_Type ID;;sf_Note Content

Parameters used are:
objectid = Opportunity ID
--Begin custom parameter --
objectid : 8276124
--End custom parameter--

List Multiple Addresses

List all Multiple Addresses of an existing Organization

Function Name  -  3.03.4.1 List Multiple Addresses Method Sample 1: Multiple Addresses of an existing Organization
Description  - To retrieve all of the multiple addresses of an existing organization using the Company ID
Object Type  -  Company
Action Type   -  List Multiple Addresses
Field List  - sf_Address;;sf_Address 2;;sf_City;;sf_State / Province;;sf_Country;;sf_Zip / Postal Code;;sf_Primary Address;;sf_Type;;sf_Type ID;;sf_Updated By;;sf_Last Modified;;sf_Object ID;;sf_Address ID
 

Parameters used are:
objectid = Company ID
--Begin custom parameter --
objectid : 1688407
--End custom parameter--

List Associations

List Contact associations from an existing application

Function Name  -  3.03.5.1 List Associations Method Sample 1: Contact associations from an existing application
Description  - To retrieve the list of contacts associated with an existing application using the Opportunity ID
Object Type  -  Submission Manager - Grant
Action Type   -  List Associations
Field List  - contacts.*
 

Parameters used are:
recordid = Opportunity ID
type = either '"contacts"' or '"organizations"'
--Begin custom parameter --
recordid: 8276165
type: contacts
--End custom parameter--

List Organization associations from an application

Function Name  -  3.03.5.2 List Associations Method Sample 2: Organization associations from an existing application
Description  - To retrieve the list of organizations associated with an existing application using the Opportunity ID
Object Type  -  Submission Manager - Grant
Action Type   -  List Associations
Field List  - organizations.*
 

Parameters used are:
recordid = Opportunity ID
type = either '"contacts"' or '"organizations"'
--Begin custom parameter --
recordid: 8276165
type: organizations
--End custom parameter--

Metadata

This function will retrieve the metadata of the selected Object Type.

Get Metadata of a Universal Tracking Application

Function Name  -  3.04.1 Get Metadata Sample 1: CMS360°: Application Metadata
Description  - To retrieve metadata of a.
Object Type  -  Case Management 360° - Case
Action Type   -  Get Meta
Field List  - levelone.*;;leveltwo.*;;levelthree.*
 

No parameters are needed to retrieve metadata.
 

Get Metadata of Organizations

Function Name  -  3.04.2 Get Metadata Sample 2: Organizations Metadata
Description  - To retrieve metadata from Organizations.
Object Type  -  Company
Action Type   -  Get Meta
Field List  - companies.* No parameters are needed to retrieve metadata.
 

Get Metadata from Contacts

Function Name  -  3.04.3 Get Metadata Sample 3: Users Metadata
Description  - To retrieve metadata from Users.
Object Type  -  User
Action Type   -  Get Meta
Field List  - contacts.* No parameters are needed to retrieve metadata.

Update

This function will create new records or update existing records based on the selected Object Type.

Update

Create/Update organization record

Function Name  -  3.05.1.1 Create/update organization record
Description  - Create new records or update existing organization records
Object Type  -  Company
Action Type   -  Update
Field List  - sf_Name;;sf_Is External;;sf_Parent Company ID;;sf_Address;;sf_Address 2;;sf_City;;sf_State / Province;;sf_Zip / Postal Code;;sf_Country;;cf_EIN Number;;cf_1523156;;sf_Category ID List

Sample 1A
Description  - Create new organization record
Mandatory fields to add a new record:
recordid -  to create new record, recordid should be '0'
sf_Parent Company ID -  is the company holder or the parent company for the organization to be added.
sf_Is External -  either "1" for external and "0" for internal organization sf_Category ID List - Category of the company to be added.

--Begin custom parameter --
jsonrset : [{"recordid":"0","sf_Parent Company ID":"826082","sf_Is External":"1","sf_Name":"Test 1 Company","sf_Country":"10","sf_Address":"111 Peter Street","sf_City":"Toronto","sf_State / Province":"ON","cf_EIN Number":"101010101","sf_Category ID List":",3884,"}]
--End custom parameter--

Sample 1B
Description  - Update existing organization record
Mandatory fields to update existing record:
recordid - is the Company ID an of existing organization to update.
--Begin custom parameter --
jsonrset : [{"recordid":"1688403","sf_Name":"Change Company thru API"}]
--End custom parameter--

Create/Update User record

Function Name  -  3.05.1.2 Create/update user record
Description  - Create new records or update existing user
Object Type  -  User
Action Type   -  Update
Field List  - sf_User ID;;sf_Last Name;;sf_First Name;;sf_Prefix;;sf_Suffix;;sf_Title;;sf_Phone;;sf_Email;;sf_Company ID;;sf_Title;;sf_Is External;;sf_Role ID List

Sample 1C
Description  - To create two new user record
Mandatory fields to add new records:
recordid -  to create new record, recordid should be '0'
sf_Parent Company ID -  is the company holder or the parent company for the organization to be added.
sf_Is External -  either "1" for external and "0" for internal organization
sf_Role ID List - of a user

--Begin custom parameter --
jsonrset : [{"recordid":"0","sf_Company ID":"1688403","sf_Is External":"1","sf_First Name":"John","sf_Last Name":"Doe","sf_Role ID List":",14078,"},{"recordid":"0","sf_Company ID":"1688403","sf_Is External":"1","sf_First Name":"Mary","sf_Last Name":"Doe","sf_Role ID List":",14078,"}]
--End custom parameter--

Sample 1D
Description  - To update last name of existing user records
Mandatory fields to update records:
recordid - is the User ID of existing user.

--Begin custom parameter --
jsonrset : [{"recordid":"87983424","sf_Last Name":"Change Last Name thru API"},{"recordid":"88159403","sf_Last Name":"Smith"}]
--End custom parameter--

Update Multiple Addresses

Update/create multiple address record of an Organization

Function Name  -  3.05.2.1 Update Multiple Addresses Method Sample 1: update addresses of an existing Organization
Description  - Create new records or update existing multiple addresses of an existing organization
Object Type  -  Company
Action Type   -  Update Multiple Addresses
Field List  - sf_Address;;sf_Address 2;;sf_City;;sf_State / Province;;sf_Country;;sf_Zip / Postal Code;;sf_Primary Address;;sf_Type;;sf_Type ID;;sf_Updated By;;sf_Last Modified;;sf_Object ID

Sample 2A
Description  - To create new multiple address for an existing company
Mandatory fields to add new records:
recordid -  to create new record, recordid should be '0'
sf_Object ID -  is the Company ID where the address will be attached to.
sf_Type ID -  multiple address type

--Begin custom parameter --
jsonrset : [{"recordid":"0","sf_Object ID":"1688407","sf_Type ID":"74117","sf_Address":"2018 Yonge Street","sf_Country":"10","sf_Address 2":"Suite 401111","sf_City":"Toronto","sf_State / Province":"ON"}]
--End custom parameter--

Sample 2B
Description  - To update address of existing multiple address record
Mandatory fields to update records:
recordid - is the unique identifier from the Association table.

--Begin custom parameter --
jsonrset : [{"recordid":"632573","sf_Address":"New Street Address","sf_City":"New City"}]
--End custom parameter--

Update Associations

Create/Update contact associations of a Level 1

Function Name  -  3.05.3.1 Update Associations Method Sample 1: update contact associations of an existing Level 1
Description  - Create new records or update existing contact associated with an existing Level 1 record
Object Type  -  Submission Manager - Grant
Action Type   -  Update Associations
Field List  - contacts.*

Sample 3A
Description  - To create new user associated with an existing Submission Manager Level 1
Mandatory fields to add new records:
recordid -  is the Company ID where the user will be associated to.
isupdate -  "1" for yes to update and "0" for to add new record
rolename -  association role of the user

--Begin custom parameter --
jsonrset : [{"recordid":"8276165","contacts":[{"contactid":"3108577","rolename":"Meeting Participant","isupdate":"0"}]}]
--End custom parameter--

Sample 3B
Description  - To update association information of an existing Submission Manager Level 1 record
Mandatory fields to update records:
recordid - is the Company ID where the user will be associated to.
isupdate -  "1" for yes and "0" for no

--Begin custom parameter --
jsonrset : [{"recordid":"8276165","contacts":[{"contactid":"3108429","rolename":"Signee Internal","isupdate":"1"}]}]
--End custom parameter--

Download File

This function will download the file.

Download File(s) from a company profile

Function Name  -  3.06.1 Download File Method Sample 1: Download file(s) from an existing company record
Description  - Download the file based on the criteria indicated.
Object Type  -  Company
Action Type   -  Download File
Field List  - Mandatory fields to download a file:
filename - name of the file to be downloaded.
objectid - is the Company ID where the file is attached to.
fieldid - Custom Field ID of the Organization record that is either a single file type or multiple file type. --Begin custom parameter --
filename: Test.txt
objectid: 1688407
fieldid: 1523157 --End custom parameter--
Note: In the API website, the content of the file will be shown in the Response section as seen below.
Click here to download the file

Search File

This function will retrieve a list of files by searching for a keyword.

Search Files Method Sample 1: Search Case Documents

Function Name  -  3.07.1 Search Files Method Sample 1: Search Case Documents
Description  - Search the multiple file field for keyword
Object Type  -  Case Management 360° - Case
Action Type   -  Search Files
Field List  - cf_Case Documents;;sf_Application Template Type;;sf_Customer

--Begin custom parameter --
keywords: HIPAA
--End custom parameter--

System Variables

This function will retrieve a list of all the global system variables, get a single record based on the System Variable ID or update the name or value of the system variables using the System Variable ID.

List

Function Name  -  3.08.1 System Variables Sample 1: List
Description  - Retrieves all the system variables
Object Type  -  System Variables
Action Type   -  List
Field List  - sf_ID;;sf_Name;;sf_Value;;
 

No parameters are needed to retrieve all the global system variables.
 

Get

Function Name  -  3.08.2 System Variables Sample 1: Get
Description  - Get information on the system variables by searching the System Variable ID
Object Type  -  System Variables
Action Type   -  Get
Field List  - sf_ID;;sf_Name;;sf_Value;;
 

--Begin custom parameter --
recordid: 3601
--End custom parameter--

Update

Function Name  -  3.08.3 System Variables Sample 1: Update
Description  - Updates the value or the name of an existing system variables
Object Type  -  System Variables
Action Type   - Update
Field List  - sf_ID;;sf_Name;;sf_Value;;
 

--Begin custom parameter --
jsonrset : [{"recordid":"9313","sf_Value":"2"}]
--End custom parameter--

Variables Replace

This function will pass the parameters: 1. objectid and 2. content (block of text) which will be run thru the variable processor and return the results as JSON.

Variables Replace - Company

Function Name  -  3.09.1 System Variables Replace - Company
Description  - This function will send the objectid=Company ID and the desired content with system variables. It returns a json format of the content with all the system variables replaced by the variable processor.
Object Type  -  Company
Action Type   - Variables Replace
Field List  -
 

--Begin custom parameter --
objectid: 825646
content: Company name is @name@, located at @address@, @city@, @country@. Primary Contact is @primarycontact@.
--End custom parameter--

Response

{
    message: {},
        records: [
            {
                objectid: "825646",
                content: "Company name is SmartSimple Software Inc, located at 111 Peter Street, Toronto, Canada. Primary Contact is Karim Fahmi."
            }
        ]
}

Variables Replace - User

Function Name  -  3.09.2 System Variables Replace - User
Description  - This function will send the objectid=User ID and the desired content with system variables. It returns a json format of the content with all the system variables replaced by the variable processor.
Object Type  -  User
Action Type   - Variables Replace
Field List  -
 

--Begin custom parameter --
objectid: 88159402
content: Hello @firstname@ (@userid@), from company @company@, located in @company.address@..
--End custom parameter--

Response

{
    message: {},
        records: [
            {
                objectid: "88159402",
                content: "Hello John (88159402), from company Test Organization 2018, located at 111 Peter Street."
            }
        ]
}

Variables Replace - UTA L1

Variables Replace - UTA L2

Variables Replace - UTA L3

See Also

SmartConnect - RESTful API
JSON API (SmartConnect) Standard Field Names API Sample Code