When a user logs into the system, their view of the system is defined by the portals associated with their role(s) and how the menu option is configured.

The Portal Design mechanism provides for an icon-based SmartSimple interface specific to a role.

It provides a mechanism to simplify the system interface for specific groups of users.

Portal Options

SmartSimple provides 3 main portal interface options.

Classic
Contemporary
Arcadia

These are discussed below.

Classic Portal Design

The following is an example of a Classic Portal Design:

The setting for configuring a Classic Portal Design are discussed below:

Priority – defines the priority of this portal, if the user has more than one portal role - 0 being the highest priority.
Style - toggles between Classic and Contemporary portal design.
Portal Title - overall title for the portal
Width - determines the overall width of the portal.
Left Menu Icon Text – displays the name of the icon in the left panel.
Side Bar Width – the width in pixels of the left panel.
Side Bar Icons – the icon size for the left panel. Choose from small, medium and large.
Dividing Bar Width – the width in pixels of the dividing line, between the left panel and the main panel.
Header Height - the height in pixels of the header section of the portal.
Footer Height - the height in pixels of the footer section of the portal.
Orientation - Choose between "Align Left," "Align Centre" and "Align Right."
Shortcut Variables - provides the ability to add shortcut variables to custom portals using HTML formatting.

Template: Header – HTML content of the top panel.
Template: Left Menu – HMTL content of the left panel.
Template: Body Introduction - This section allows portal designers to add instructions, report statistics and System Variables above the user's portal on the home page.
Template: Body – HTML content of the body of the portal.
Template: Footer - HTML content of the bottom panel.

Contemporary Portal Design

The following is an example of a Contemporary Portal Design:

The setting for configuring a Contemporary Portal Design are discussed below:

Priority – defines the priority of this portal, if the user has more than one portal role - 0 being the highest priority.
Style - toggles between Classic and Contemporary portal design.
Width - determines the overall width of the portal.
Portal Title - overall title for the portal

Template: Header – HTML content of the top panel.
Template: Body Introduction - This section allows portal designers to add instructions, report statistics and System Variables above the user's portal on the home page.
Template: Body – HTML content of the body of the portal. Can include report statistics and System Variables. If content is entered into the Body, it will replace all of the Body, including the Body Introduction.
Template: Footer - HTML content of the bottom panel. Can include report statistics and System Variables.

Arcadia Portal Design

The following is an example of an Arcadia Portal Design:

The setting for configuring a Contemporary Portal Design are discussed below:

Priority – defines the priority of this portal, if the user has more than one portal role - 0 being the highest priority.
Style - toggles between Classic and Contemporary portal design.
Icon Size - size of any shrtcut icons displayed on portal

Configuring Portals

Modifying the Portal

You can make modifications to the portal view through the use of the Portal Design feature.

1. While logged in as a system administrator, click on the Roles and Security Settings link.
2. Click on the hyperlink for "User Roles."
3. Click on the Edit option for the "User Roles" you wish to configure the portal against.
4. Click the "Portal" tab. The Portal window is displayed. 5. Select from the three styles of portal designs available:

Arcadia X
Classic
Contemporary

6. Configure Menu options as required.

7. Click Save.

For Classic and Contemporary Portals you will need to configure Shortcuts.

For Arcadia Interface you can also configure Shortcuts, but you also will need to go to the Arcadia tab.

Shortcuts

If the Portal design is either Classic or Contemporary then the selected shortcuts are displayed in the main panel of the window and also displayed as icons in the left navigation pane.

If the Portal design is Arcadia X then the selected shortcuts will be dependent on the configuration of the Action tabs.

Creating Shortcuts

1. Click the Configuration, Roles and Security Settings link.

2. Click on the hyperlink for "User Roles."

3. Click on the Edit option for the relevant role or New Role if creating a new user role.

4. Click the "Shortcut" tab.

5. New Shortcuts are added using the right panel of the window, and are listed on the left side of the window once created.

6. The following tabs are displayed at the top of the left hand panel:

New Shortcut – clears the shortcut displayed in the top of the window, and starts a new shortcut.
Import – imports the shortcuts from a portal you have previously created.
Export – exports the shortcuts so you can create another portal for a different role.
Re-Order – re-order shortcuts.

7. If you wish to edit an existing shortcut, click on the name. It will be highlighted on the left side and the settings will be displayed in the panel on the right.

8. The following controls are displayed in the panel on the right.

Name – the name you want to display to the right of the shortcut icon.
Description – the description you want to display below the shortcut icon.
Category – the category that the shortcut should be grouped under.
Order – the display order of the icons in the portal. Icons are displayed left to right and top to bottom.
Style - either Icon, Aggregate, Image, or Text.

The Icon option is the traditional icon based shortcut associated with the Classic and Contemporary portal designs. The following settings are associated with this style:

Icon – the icon to be shown
Action Type: shortcuts can link to either a URL, or a List View:
- URL – the link to the item. See also Determining the URL of a report.
- List View - The shortcut will open a system list view
Visibility Condition. - allows you to use conditional logic to determine whether or not this icon is visible

See Visibility Condition for examples

The Aggregate option is designed for the Arcadia X interface and will only work properly if the Use Classic Shortcut Panel setting is switch off.

It allows configuration of a shortcut to a list view. The shortcut would display an aggregate calculated from the list view (eg. sum, count, avg) and can link to access the actual list view. The following settings are associated with this style:

System List View – select List View that will be used for Aggregate section.
Aggregation Column – select column in List View that will be used in calculating aggregate
Aggregation Type – Sum, Count or Average
Number Format – Comma, Currency, Abbreviation, None
Precision – select precision option
Link to list view – Aggregate will link to list view if clicked
URL – Aggregate will link to URL if clicked
Visibility Condition – allows you to use conditional logic to determine whether or not this icon is visible

9. Click either of the two buttons displayed in the bottom of the right hand panel:

Save – save the shortcut settings.
Clear – clear the current shortcut settings from the right hand panel.

Make sure you click the Clear button or New Shortcut tab when adding shortcuts; otherwise you may overwrite the same shortcut on the list.

Arcadia

There is a standalone article covering configuration of Role Based Arcadia portals.

Appendix

Comparison between Menu and Portal Interfaces

The following table outlines the key differences between the two interfaces.

Feature	Administration	Portal
Navigation	Left Panel contains menu items	Icons displayed in main panel and also optionally displayed in the left panel. Left panel icons can be suppressed.
Interface Title	Not applicable	Portal Title associated with the role is displayed next to the uploaded company image.
Home Button	Left navigation below uploaded company image	Top right of the window. Home button takes user back to Portal icons.
Logout button	Left navigation below uploaded company image	Top right of the window
Personal Settings Link	Above uploaded company image	Below uploaded company image

Portal design

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