Template:July2021Upgrade

General Details

Upgrade Dates

Public Cloud Production release date: July 8 2021
Public Cloud Backup release date: ???

Private Cloud Production (Managed Upgrades) release date: ???
Private Cloud Backup (Managed Upgrades) release date: ???

Overview

Watch this video to get a general overview of the new features in this release.

To watch this video in full screen, please click on the full screen button on the bottom right.

Global System Upgrades

The new features listed below are enhancements to the SmartSimple system and will be immediately available to SmartSimple users upon the application of the upgrade to their server:

Major Updates

Updated the Address Field to use the Google Location API for Auto-Population of Standard Fields

Typing into the address standard field will now provide the user with a list of verified address options. Upon selecting a verified address option, the other address standard fields (like country) will be auto-populated, saving the user time and helping to ensure addresses entered are accurate. This ability is available on signup pages, as well as user and organization profiles.

Updated Registration Forms to Pre-Populate with Invitation Data

When a new user registers after accepting an invitation, the information in the invitation will now auto populate the signup page to save the user time. Specifically, the standard fields for Prefix, First Name, Last Name, and Email. The invitations feature can be configured by going to the desired UTA > Configuration Settings > Level 1 > Invitations Template.

New Setting to Suppress the Display of Portal Pages in the Header

Added the ability to suppress portal pages from appearing in the top header bar. This will vastly improve portal configuration time if your system was configured using the Deny permissions on Portal Pages (formerly called “Main Menu” items) and your intent was simply to hide items from the main menu bar. After this upgrade, you will need to remove the deny permission on those pages and enable the new setting called Display As Menu on Portal Header. To configure a portal page, go to Menu Icon > Global Settings > Users tab > Portals > Edit the desired Portal > Edit the desired Portal Page > Permissions tab.

Added Custom Field Permission Data to System Design Summary Reports

Added additional information to system design summary reports when custom fields are included. Specifically Custom Field Role Permissions, Status and Type Permissions have been added to the report. Navigate to Global Settings > System Design Summary and toggle ON the option to include "Custom Fields" for the desired UTA and Generate the Summary".

Minor Updates

Added Role Sharing Permissions for SmartCards

Added the ability to control which user roles have permission to share SmartCards by roles and added the ability to specify which roles you can share with. The new settings are located under Menu Icon > System tab > SmartCard > Sharing Permission tab.

Added New Variable for Status Group Name

Added the ability to call the status group name value on all UTA levels using two new variables. This will make it easier to display the status group name to internal users who would not have otherwise seen this value. The new variables can be referenced by @statusgroupname@ (which will display the status group name) and @statusgroupname_lang@ (which will display the translation of the status group name). If no translation is configured, the English caption will be displayed.

Added Additional Fields to Third-Party IRS and CRA Verifciation

Added additional fields for IRS third party verification mapping. New fields include: "Tax Period", "Revenue Amount (Form 990)", "Asset Amount" and "Income Amount". You can see the new field mapping options by going to Menu Icon > Global Settings > Transactions > Types > Edit a Type set to “Company” with “Use third party verification service” toggled on > Third Party Verification Mapping.

Improved Searchability of System Emails List View

To make it easier to find workflow emails in the “System Emails” List view, additional information was added to the "Name" column. You can now search workflow emails on Task ID, Workflow ID, Task Number, and Task Description. Go to Menu Icon > Global Settings > Communications tab > System Emails.

Updated Advanced Search with a New Multiple Search Option in a Single Condition

Added new functionality to the Advanced Search in list views where you can search for multiple exact value matches in a single condition. For example, you could search for multiple contacts by email address. To do that, go to Menu Icon > People > Advanced Search > Select “Email” for the standard field > Select the “Multiple” option and enter email addresses delimited by a semi colon ( ; ). Note: it is an OR search between values and the values must be an exact match. This functionality is available for fields like “Application Name” but not available for fields with pre-defined options like a select one or date fields.

Extended 'Save As' Option to Save & Submit Buttons

The “Save As” button is now available in the Save & Submit button settings. Save time by using “Save As” to create a copy of the existing Submit button to make minor changes instead of creating buttons from scratch.

Updated Interface for Note Entry Mode

Improved the look of the Note Entry Mode on records, in a list view, and on exports. To configure, navigate to a “Text Box – Text Multiple Lines” custom field and toggle ON “Enable Note Entry Mode”. When users enter text into the input and save, that text is time stamped and displayed below the field.

Added User Group Option to Linked Record List

If you are using the “Linked Record List" custom field to associate contacts inline on a record, you now have the option to associate user groups. This makes it easier to associate a predefined group of users to a record such as "Sales Group". To configure User Groups, go to Menu Icon > Global Settings > Users tab > User Groups.

Added Optional Fuzzy Search Functionality in Advanced Search

Added ability to Advanced Search function to handle fuzzy searches by using Soundex, which helps English language speakers find records that have a minor difference in spelling. For example, if the user searches the keyword "strokes" it will return records with values equal to "stroke", "strokes", "stroka", "stroko", etc. but it will NOT return values that contain these words as part of a bigger string (e.g. "strokes test"). To use this new feature, navigate to a list view, click into the Advanced Seach, select a text-based field and select the new option "Soundex" from the operator dropdown. Note: numeric and date fields are not supported and neither are fields with predefined options. For more on Soundex see https://mariadb.com/kb/en/soundex/ https://dev.mysql.com/doc/refman/8.0/en/string-functions.html#function_soundex

Added Option to Use Configuration Folders for Portal Logos

Within the portal builder we have added support for selecting and display logos from configuration folders. To see this setting go to Menu Icon > Global Settings > Users tab > Portals > Edit a portal.

Added Task Types to Company and User Workflows

Added "Company Association" task type on company workflows as well as the "People Association" task type on user workflows to make it easier to add, update and remove associations. For example, you could use these new workflow options to synchronize organization associations based on an external source.

Added Confirmation Dialog for List View Exports that Trigger Status Changes or Workflows

Added a confirmation dialog when users export a list view that is configured to run workflows after export. This is especially useful if your list view is utilizing the settings to “Update Status After Export” or “Trigger Workflow After Export” found on the Export tab of the list view builder.

Added Transaction Counts to Level 1/2, User, and Organization Records

Added a transaction count on Level 1, Level 2, User, and Organization records. Note: the count shows the number of transaction records from the type tabs that are visible to the user.

Added a List View Selector to Contact and Organization Lookups

Added the list view selector to the single contact lookup button when you are associating contacts or organizations to a Level 1 record such as a grant. This gives your users more flexibility and choice over what data they want to see when they lookup users and organizations. For example, if you are associating reviewers through the lookup, you might want to see different information than if you are associating a co-applicant. You can see the list view picker if you navigate to a Level 1 record and go to a Linked Record List, Contacts tab, or Organization tab and click on the "Lookup" button.

Enhanced Accessibility Styling for Keyboard Focus

Enhanced the styling of buttons for improved accessibility. This can be seen by using the tab key to focus on a button. For example, dark colored buttons will have a light-colored outline and vice versa. For an optimal accessibility experience go to Menu Icon > Global Gettings > Branding tab > Toggle ON Enable Accessibility Mode.

Added Options to Portal Preview Configuration Mode

Added two new buttons to Configuration Mode of portal previews to make portals easier to configure. An “Edit” button enables top level editing of the portal and a "New" button that makes it easier to create new user menu links and new portal pages from within configuration mode. To see these new buttons, navigate to Menu Icon > Global Settings > Users tab > Portals > Edit the desired Portal > Preview > Configuration Mode (gear icon button).

Enhanced Advanced Data Table Headings

Modified the section title inputs on the Advanced Data Table custom field to render as headers for improved experience for users with assistive technology.

Enhanced Advanced Data Table Headings

Modified the section title inputs on the Advanced Data Table custom field to render as headers for improved experience for users with assistive technology.

Added Metadata to Email Templates

Added “Created By”, “Created Date”, “Last Updated By” and “Last Updated Date” to email templates and surfaced in the email templates list view. To see the new fields Navigate to Menu Icon > Email > Templates. Note: Some data may not be available for older records but new changes will show the new fields going forward.

On-Demand System Upgrades

The following features are available immediately with the application of the upgrade, but must first be enabled or configured by a Global Administrator:

Major Updates

New Shopping Cart Feature

New Shopping Cart feature allows for the tracking as well as processing of payments from users. When this feature is configured, it will allow users to process payments towards organizations, or UTA Level 1 records. This feature was designed with end user donation purposes in mind and will allow you to process payments directly via our integration with our partner Stripe, or through an integration with your own financial system by way of payroll deduction. Users may choose from one-time payments to multiple payment plans. For system administrators, this feature can be enabled in the Global Settings area through settings called Shopping Cart. You can define what system objects are available to for inclusion within an order, and multiple payment forms as well to specify different attributes for different methods of payment. For example, you can include a flat processing fee, and either choose to display or hide this from the user's order summary screen. For end users, when they navigate the records made available for payment towards, they will be presented an option to add to their shopping cart, from which they may check out when done.

Minor Updates

Extended Bulk File Download Function for use With Consumer Provider List Views

Extended bulk file download functionality to be available for Consumer Provider list views. You may now configure Consumer Provider list views with the ability to download file uploads from the records returned in the list.

Beta Previews

No features are available for beta preview this upgrade.

Notes for Admins

Added New Parameters to SmartConnect API for Pagination of Records

Added additional parameters to the SmartConnect API to allow for pagination of record sets. For List action API calls, new parameters recordcount, recordstart, and recordend will now be returned to you. New parameters recordsperpage, recordstart, and pageofrecord will be available for you to pass to the calls to page through the result set. You may pass just the recordstart to indicate which record to start from, for example, given a recordsperpage 100, you could pass recordstart 1, 101, and 201 in order to obtain records 1-100, 101-200, 201-300 respectively. Another example, given a recordsperpage 100, you could pass recordstart 1, 1, and 1, in combination with pageofrecord 1, 2, and 3 in order to obtain the same record sets 1-100, 101-200, 201-300 respectively.