Latest revision as of 14:23, 18 January 2024

Overview

SmartSimple’s Wiki is a repository of knowledge targeted at system Administrators intended to help make learning and configuring easier. This page will provide guidance for anyone who is contributing to the wiki. Following established standards will improve the user experience of this Wiki. All new articles should follow the template found in google drive > shared drives > Wiki project or look at the below. For statistics you can look at the dashboards and https://wiki.smartsimple.com/wiki/Special:SpecialPages

Wiki article structure

All wiki articles should follow this format:

Overview

Answer the following questions

1. What is this article about? Example: The Login page allows a user to gain access to your SmartSimple System. The user will authenticate on this page, typically by entering a username and password.
2. Why is this important? Example: The login page is used to: Authenticate the user, Switch languages, Direct people to a signup page, Ask the user to accept the use of cookies, enforce agreement of your systems privacy and security policies, and Reset your password.
3. What will the reader learn from this article? Example: This article will show you how to setup and modify login pages within your system.
4. Is there anything odd or important that should be noted? Example: Note: You will need global administrator access to setup or edit login pages. You will also need to create a separate login page for each language you want to support.

Configuration – Essentials

Break out all the tasks the majority of users will do and explain how to do them in the minimal steps possible. Use a numbered list for the tasks and keep them below 15 steps. If it is more than 15 steps to do something, break the task into multiple headers.

Configuration - Advanced

Break out all other tasks not listed in the essentials section. This section is meant for tasks that are particularly difficult, not commonly used or tricky/cumbersome.

Settings Explained

List all the settings used by this page/feature, what the setting does and if not self evident why you would use it. This should be presented in a table format. In time this may be replaced by an in system help.

Category

Make sure every article has a category. This way it is easy to find all related pages. Ideally all articles should be in one of the categories found on the home page https://wiki.smartsimple.com/wiki/Main_Page. This way anyone entering the wiki for the first time can find all the good articles. If an article falls into more than one category that is ok.

Other considerations

• Use US English for spelling.
• Use Microsoft conventions for writing instructions (When you refer to a button, check box, or other option, use bold formatting for the name)

Note more help about the mediawiki can be found mediawiki.org

Text Formatting

Bullets

Create bullets like an unordered-list

• Bullet 1
• Bullet 2

* Bullet 1
* Bullet 2

Bold Text

Bold Text

'''Bold Text'''

Italicized Text

Italicized Text

''Italicized Text''

Adding^Superscript

text^superscript

Text<sup>superscript</sup>

Adding_Subscript

Text_subscript

Text<sub>subscript</sub>

#Numbered...

1. Item
2. Item
3. Item
4. Item

# Item
# Item
# Item
# Item

Preformatted text

You can have HTML or WIKI syntax appear the way you typed it by wrapping the code with an opening < and pre and > then a closing < / pre and > tag. This is used for code examples of what to type into the wiki. The pre stands for preformatted text. This will preserve the formatting of the text you entered (example tab, double spaces, new lines). Currently you cannot add code that has a closing tag < / > inside a pre as the slash will close the pre. We have tried other syntax such as nowiki and code but they all seem to exhibit the same issues after you save, edit then save again. The pre tag is not to be used for emphasis or notes.

your code goes here
double space  double space
tab 	tab	tab

Heading Levels

Level 1 is for page name.

==level 2==
===Level 3===
====Level 4====
=====Level 5=====
======Level 6======

Tables of Contents

MediaWiki adds a table of contents at the top of the page when you have four or more headers.
To change this behavior, at the top of the page, add:

__NOTOC__ 	Hides the table of contents (TOC). 	
__FORCETOC__    Forces the table of contents to appear at its normal position (before the first header).
__TOC__ 	Places a table of contents at the word's current position (overriding __NOTOC__).

Hyperlinks

Links to Internal Pages

Link to internal page

Branding

[[Branding]]

Link to internal page with different text

Different text

[[Branding|Different text]]

Link to a heading on the same page

Heading Levels

[[#Heading Levels|Heading Levels]]

Links to External Pages

Add a link to an external webpage

smartsimple.com

[https://www.smartsimple.com smartsimple.com]

Note:

• You must specify text for the link or it will show up as a number.
• All external links open in a new window.

Email Links

sales@smartsimple.com

[mailto:sales@smartsimple.com sales@smartsimple.com]

Image Files

1. Under the Global Actions, press Upload file.
2. Press the Choose File button to select an image and press Open.
3. Press the Upload File button

Note: When adding screenshots, they should be approximately 1280 pixels wide and displayed at 800 pixels wide. When naming images, it is suggested to use the ticket number dash year dash number. That way it is easy to identify the related enhancement ticket and to see if the screenshot is out of date.

To display an image

The four disability classifications

[[File:a11y-disability.png|thumb|none|alt=four images of disabilities|800px|The four disability classifications]]

Images are uploaded at a resolution of 1280 pixels but displayed at 800px. Make sure you add a caption.

Image with internal link

The four disability classifications

[[File:a11y-disability.png|thumb|none|alt=four images of disabilities|link=Accessibility|800px|The four disability classifications]]

Image with external link

The four disability classifications

[[File:a11y-disability.png|thumb|none|alt=four images of disabilities|link=https://www.smartsimple.com/agreements.html|800px|The four disability classifications]]

You can upload a new version of any file by typing File: then your desired file name into the search.

Other Files

You can also upload files such as a zip file by entering the following and if it does not exist click on the link to upload the file:

File:Website-portal-sample-images.zip

[[File:website-portal-sample-images.zip]]

Tables

Syntax

{|

|+

|-

!|

||

|}

Example

{| class="wikitable"
|-
!|Sample Header
!|Sample Header
|-
||Sample Text
||Sample Text
|-
||Sample Text
||Sample Text
|-
|} 

Categories

You can categorize pages and files by adding one or more Category tags to the content text. These tags create links at the bottom of the page that take you to the list of all pages in that category, which makes it easy to browse related articles.

[[Category:Interface]]

Adding a Link to a Category Page

Interface

[[:Category:Interface|Interface]]

Templates

Anytime you repeat the same information across multiple pages use a template. For example when a page is deprecated, we display the same message across the top on each page by adding that template. This is also done for commonly used terms.

{{ DeprecatedPage }}

To find or edit a templates type template: then your desired template name into the search.

When you edit a template at the bottom of the page you can see a list of pages that are using that template. Make sure you remove the template from those pages before you delete a template.

Renaming a Wiki Article

Follow these steps in order to rename an article on the Wiki without losing your original content or hyperlinks from other pages:

1. Click on the More option on the top left of the Wiki page you wish to rename. 

2. Select Move. 

3. Write your new article name in the left text box. 

4. Ensure that the Leave a redirect behind option is selected so that you will not lose continuity between hyperlinks. 

5. Click Move Page.

Moving a Wiki Article to a New Category

You can also move Wiki articles to new categories (such as making them into a Category or Template page) by using the Move function. 

1. Click on the More option on the top left of the Wiki page you wish to rename. 

2. Select Move. 

3. Select the page's new category from the right drop-down field box. 

4. Ensure that the Leave a redirect behind option is selected so that you will not lose continuity between hyperlinks. 

5. Click Move Page.

How to Add a User to the Wiki:

• On left panel, click on User Manager.
• Click the green Add button.
• Add smartstaff group.
• Click OK.

Deleting Articles

1. Before you delete an article use the tool in the left navigation called what links here.
2. Once you have removed the links go to the More menu top right and select delete.
3. Make sure you delete all pages no longer required.
4. Delete the category the pages are grouped in if that is no longer needed.
5. Do a Search top right to make sure the content is not found on other pages.

Finding Broken Links

When articles are deprecated or deleted, or the name is changed, it may result in broken links. You can see a list of broken links by going to https://wiki.smartsimple.com/index.php?title=Special:BrokenRedirectsaitranscriptgpttest