Changes

=Accessing Email & Email Broadcast Settings menuOverview=The '''Email & and Email Broadcast Settings''' page can function allows you to determine how your emails will be reached in two wayssystem-generated, who is able to access email functionality, set failed email alerts, and more. 

:: [[File:Email security.png|700px800px|border]]====Enabling Email & Email Broadcast as Menu Item for Roles====In order to enable the '''Email Broadcast '''feature as a menu item for certain roles or for all roles, follow these steps:  1. Click on the 9-square menu icon on the top right of your page. :: {{Icon-Menu}} 2. Under the heading '''Configuration, '''select '''Roles and Security. ''' 3. Select the hyperlink '''User Roles.''' 4. To make this feature available to all roles, click on the '''pencil icon '''next to the '''Common '''role. Otherwise, click this same icon next to the specific role(s) that you would like to enable '''Email Broadcast''' as a menu item for.  5. Click on the '''Menu '''tab on the left-hand side menu of the role page. 6. Check the box next to the '''Email '''and '''Email Broadcast '''features in the list.  :: [[File:Enabling email broadcast.png|500px|border]]7. Click '''Save.''' 

:: {{icon-MenuiMenu}} 2. Under the heading heading, '''Communications, '''click '''Email Broadcast.'''

:: [[File:Email broadcast.png|200px300px|border]]

 =Email & Email Broadcast Settings menu=

||Define roles that are able to send to other roles and restrict the type filtering used when searching for recipients. Used in conjunction with User Roles settings. See [[Email & Email Broadcast Security#Enable Role Restrictions|Email Role Restrictions]].

||The email broadcast '''From '''field will be '''Read-Only. '''Managers are only able to set the From address field to a value other than their own email address. 

Send emails on behalf of the From Address specified; emails will be sent from an instance-specific email address.This is to prevent emails from being blocked. 

||Send emails with Reply-To set to the From Address specified|-||'''Enable Default From Address'''||This email address will be set as the default From email address when composing an email |}. 

[[Image:EnableRoleRestrictions* mailer@smartsimple.png]]com* mailer@smartsimple.ca* mailer@smartsimple.eu

If the Enable Role Restrictions check|-box is populated then a new ||'''Email & Email Broadcast SettingsEnable Default From Address''' section ||This email address will appear in be set as the Edit Role screen default From email address when composing an email.

[[Image:EmailRoleSettingsToggling on this option will allow you to fill in which email is the default From address.png]] 

|}==Enabling Role Restrictions==:: [[RoleFile:Email settings roles.png|400px|roleborder]] If the '''Enable Role Restriction''' feature listed at the top of the page has been toggled on, then it will work in conjunction with the restrictions limits who the that you specify in this section. Simply click into each text box in order to reveal a drop-down of [[Userrole|usersroles]] available in that your SmartSimple system, from which you can select the roles to have certain permissions or restricted access. : :* '''Email Broadcast Manager Roles: '''[[RoleUser role|roleRoles]] selected to act as Manager. :* '''Restrict Email Access: '''Enabling role restrictions will limit who the users in that role can send an email to. The email address field on new emails becomes become '''readRead-onlyOnly. '''. The [[User|user]] must select [[User|users]] from the [[Role|roles]] for which they have email permissions. If a [[User|user]] clicks on an email address of a [[User|user]] that they are not permissioned to send an email to, then they will receive the permission a pop-up message that they don't do not have permission to contact that individualindvidual.  On the [[Role|role]] settings the [[System Administrator]] can also select which filters will appear for the [[Role|role]]. ie: * '''User FilterRestrict Instant Message Access: ''', '''Roles''', '''Accounts''', etcSelect which roles you do not want to have Instant Message functionality in their use of the system. See also - [[UTA]] - (Use Email Role Restriction) on the [[UTA]] [[Application|application]] '''settings''' page  

=Disable From Address= See also - [[Image:DisableFromAddress.pngUTA]] Checking - (Use Email Role Restriction) on the Disable From Address option means the email broadcast '''From''' field will be made [[UTA]] [[Application|application]] '''read onlysettings'''.  Managers will then be the only users able to set the From address field to a value other than their own email address  =Enable On Behalf Of= [[Image:EnableOnBehalf.png]] Checking the Enable On Behalf Of option means that any emails sent from the system will be sent from a instance specific email address (i.e. alias@domain) on behalf of the From Address specified. This is intended to help prevent emails being blocked. page

 :: [[File:CaptureEmail fail template.PNGpng|750px800px|http://wiki.smartsimple.com/wiki/File:Capture.PNGborder]]{| class="wikitable"1. |-||'''Frequency - '''||This will check for the failed emails in from the [[Message Queue]], and will in turn send an automatically generated email notifying the recipientssenders based on this failed email template.<br />2. |-||'''From Address - '''||Must contain a from address email as a From Address Email. A common issue with failed emails is caused from this.<br />3. |-||'''To Address - '''||If certain staff or the system administrator needs to be notified of failed emails, the recipient([s) will go ] of the failed email message should be listed here. <br /> 4. Subject |- ||'''Subject '''||Write the subject of the email here - '''ex: ''Failed to Send Email e.g '''''The maximum length of a subject line is 255 characters. Failed To Send Emails<br />5. |-||'''Body - '''||Body of the Email email to recipients.<br /><br />|}Once Click '''Save '''once you are done filling everything is filled out, make sure to hit save.<br />