Changes

[[Image:Cf25.png]] <u>'''==General Description'''</u> == Stores This custom field type stores multiple files into a single field. Files can be uploaded individually or in groups.

==Field Illustrated=File Options===* '''Allow External Access''' - if there is an externally enabled report that includes files in this Multiple Files field, anyone viewing the report will be able to click on the file names listed on the report for this Multiple Files field and view the underlying files. * '''File Indexing''' – enabled file indexing and full text searching using the Lucene full text search engine, which is built into [[SmartSimple]].* '''Enable Online Editing''' - when enabled an '''edit''' button will appear next to the documents in this field that will allow you to edit the documents online. When the changes are saved the updated document will automatically be saved back into the appropriate Multiple Files field. (''NoteView Mode: documents with special characters such as apostrophes in the file name may not be editable'') See [[Online File Editing]].* '''Keep Version''' – provides for version control over documents added. When a second document with the same name is added the name will be appended with V_# (where # is the version number starting at 1). Similarly if you have enabled Online Editing above the updated version will not overwrite the original but will add one with the next appropriate version number.* '''No Deletion''' – suppress the [[User|user’s]] ability to delete any files stored in the field, and manager permission is required by the [[User|user]] to delete an '''Allow Delete Multiple Files Fields'''.* '''Allow Merging''' - allows the user to select any or all pdf documents in the field to be merged into a single document. Described [[#PDF Document Options|below]].* '''Workflow on Upload''' -

=: [[Image:Edit_mode_MultiFile.png]]==Field Formatting Options===* '''Sort Order''': Lists several All common options for ordering the files* '''Style''': '''Bold''', <ubr />Underline[[Custom Fields – General Information#General_Settings|General Settings]]<br /u>, ''Italic'', <font color="red">Highlight[[Custom Fields – General Information#Permissions & Availability|Permissions & Availability]]<br /font> * '''[[Tool TipCustom Fields – General Information#Classic Options|Classic Options]]''': Enter help text to be shown on mouse-over<br />* '''Read Only''': Checkbox* '''HTML Tag''': Additional attributes For further information, please refer to the field HTML tag* '''[[Visibility ConditionCustom Fields – General Information]]''': Conditions upon which the .<br /><br />Options listed below are specific to this particular field is visibletype.<br />{{SecurityOptions}}{{EnableOnlineEditing}}{{RealTimeVirusScan}}

===* '''File Index''' – enabled file indexing and full text searching using the Lucene full text search engine, which is built into [[SmartSimple]].* '''Create Optimized Image Version''': If checked, a small version (thumbnail) will be created when the user uploads an image. The thumbnail image will be compressed and restricted to 1024 pixels wide. The thumbnail can be called using the syntax @fieldname.compressedlink@. This feature is intended to improve the load time of pages displaying many high resolution images.* '''Enable Annotation''' – allows users to add [[PDF Annotation|annotations]] to uploaded PDF documents from within the SmartSimple system.<!--* '''Disable Email Button''' - removes the option to email uploaded documents-->* '''Keep Version''' – provides for version control over documents added. When a second document with the same name is added the name will be appended with V_# (where # is the version number starting at 1). Similarly if you have enabled Online Editing above the updated version will not overwrite the original but will add one with the next appropriate version number.* '''Disable Delete''' – suppress the [[User|user’s]] ability to delete any files stored in the field. The '''Allow Delete Multiple Files Fields''' [[Role Field Manager Permissions|Role manager permission]] is required by the [[User|user]] to bypass this restriction.* '''Enable Merging''' - Field Permissionsallows the user to select any or all pdf documents in the field to be merged into a single document. Described [[#PDF Document Options|below]].* '''Document Console''' - Enabling the [[Document Console]]allows the user to easily preview and print the documents contained in the Multiple File field. [[File:Documentconsolefin.jpg|thumb|right|link=== |300px|Example of [[Document Console]]]]* '''Auto Convert Documents to PDF on Upload''' - Automatically converts Word Documents into PDF versions of the same document asynchronously.These * '''Enable Excel Parsing''' - parse an uploaded Excel files and populate mapped fields based on the files' content see [[Role Field PermissionsExcel_Parser|fieldsExcel Parser]] .* {{FileTypeRestriction}}* '''Maximum File Size''' - drop-down with options to allow a limit on the file upload size* '''File Name Restriction''' - Allows you to control by enforce a file naming convention to files uploaded to SmartSimple. See the [[File Name Restriction]] page for more information.* '''Workflow on Upload''' - Allows you to define a [[RoleWorkflow]] who that will be triggered whenever a file is allowed uploaded to view and/or modify the this field.{{Media Library Field Options}}

The '''Link Upload - Multiple File FieldFiles Storage''' and the '''Link Upload - Single File FieldStorage''' both support a file index feature. Using this feature provides the ability to search documents attached to the field (subject to the [[User|user]] having permission to access the field).

 * When you add a document to this file you must make sure that the document can be indexed for searching. The following types of documents are supported: Microsoft Word and Excel, Adobe PDF, HTML and RTF files.

 * If using PDF you must ensure that the files are text-searchable. You can test for this functionality by opening the file with Adobe Acrobat Reader and ensuring that the '''Select Text''' tool can be used to select text from the file.

 *The '''indexing''' function takes place when the file is first uploaded so if you decide to index a file file after the file is uploaded you must re-index the field. Use the following steps to index the field: 

# Click the '''Save''' button. <u>'''Notes'''</u> * Files can be uploaded individually or in groups.* When in '''Edit''' Mode, the following buttons will be displayed::[[Image:Cf26.png]]* To use the '''Multiple File''' feature requires the use of a Java Applet. If the [[User|user’s]] computer is not permissioned to run Java applets, then the '''Single file''' upload should be used.

[[Image:PDFMerge2Mergefile.PNGpng]]* Clicking the '''Merge files''' button will allow you to select which PDF documents that are already stored in the field you wish to merge into a single PDF document, as well as the sequence in which they are merged.

{{CustomFieldPageFooter}}[[Category:Custom FieldsFiles]]