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[[Image:Cf25.png]] <u>'''==General Description'''</u> ==This custom field type stores multiple files into a single field. Files can be uploaded individually or in groups.

Stores multiple files into a single This fieldtype is used to store: * Uploaded documents* Uploaded media* Documents that are created using the [[Web Page View]] type field using the '''Store to Server''' option. ==Field Illustrated==View Mode:

This field type is used to store:* Uploaded documents[[Image:View-mode_cft.png]]* Documents that are created using the '''Web Page View''' type field using the '''Store to Server''' option. Edit Mode:

===All common options:<br />[[Custom Fields – General===Information#General_Settings|General Settings]]<br />* '''Display Order''': The order (relative to other fields) in which this field is displayed[[Custom Fields – General Information#Permissions & Availability|Permissions & Availability]]<br />* '''Tab Name''': Displays the field under a given tab[[Custom Fields – General Information#Classic Options|Classic Options]]<br />* '''Field Name''': The name of the fieldFor further information, used internally please refer to reference the user's input* '''[[CaptionCustom Fields – General Information]]''': The leading question or prologue before the field.<br /><br />* '''Track Changes''': Keeps track of changes made Options listed below are specific to this particular fieldtype.<br />{{SecurityOptions}}{{EnableOnlineEditing}}{{RealTimeVirusScan}}

===File Options===* '''Allow External Access''' - if there is an externally enabled report that includes files in this Multiple Files field, anyone viewing the report will be able to click on the file names listed on the report for this Multiple Files field and view the underlying files. * '''File IndexingIndex''' – enabled file indexing and full text searching using the Lucene full text search engine, which is built into [[SmartSimple]].* '''Enable Online EditingCreate Optimized Image Version''' - : If checked, a small version (thumbnail) will be created when enabled the user uploads an image. The thumbnail image will be compressed and restricted to 1024 pixels wide. The thumbnail can be called using the syntax @fieldname.compressedlink@. This feature is intended to improve the load time of pages displaying many high resolution images.* '''editEnable Annotation''' button will appear next – allows users to the documents in this field that will allow you add [[PDF Annotation|annotations]] to edit the uploaded PDF documents online. When from within the changes are saved the updated document will automatically be saved back into the appropriate Multiple Files fieldSmartSimple system. (<!--* '''Disable Email Button'Note: documents with special characters such as apostrophes in the file name may not be editable'') See [[Online File Editing]].- removes the option to email uploaded documents-->* '''Keep Version''' – provides for version control over documents added. When a second document with the same name is added the name will be appended with V_# (where # is the version number starting at 1). Similarly if you have enabled Online Editing above the updated version will not overwrite the original but will add one with the next appropriate version number.* '''No DeletionDisable Delete''' – suppress the [[User|user’s]] ability to delete any files stored in the field, and . The '''Allow Delete Multiple Files Fields''' [[Manager Permissions|manager permission ]] is required by the [[User|user]] to delete an '''Allow Delete Multiple Files Fields'''bypass this restriction.* '''Allow Enable Merging''' - allows the user to select any or all pdf documents in the field to be merged into a single document. Described [[#Allow Merging (PDF files only)Document Options|below]].* '''Workflow on UploadDocument Console''' - ===Field Formatting Options==Enabling the [[Document Console]] allows the user to easily preview and print the documents contained in the Multiple File field. [[File:Documentconsolefin.jpg|thumb|right|link=|300px|Example of [[Document Console]]]]* '''Sort OrderAuto Convert Documents to PDF on Upload''': Lists several options for ordering - Automatically converts Word Documents into PDF versions of the filessame document asynchronously.* '''StyleEnable Excel Parsing''': - parse an uploaded Excel files and populate mapped fields based on the files'''Bold''', <u>Underline</u>, ''Italic'', <font color="red">Highlight</font> content see [[Excel_Parser|Excel Parser]].* {{FileTypeRestriction}}* '''[[Tool Tip]]Maximum File Size''': Enter help text - drop-down with options to be shown allow a limit on mouse-overthe file upload size* '''Read OnlyFile Name Restriction''': Checkbox- Allows you to enforce a file naming convention to files uploaded to SmartSimple. See the [[File Name Restriction]] page for more information.* '''HTML TagWorkflow on Upload''': Additional attributes - Allows you to the field HTML tag* '''define a [[Visibility ConditionWorkflow]]''': Conditions upon which the that will be triggered whenever a file is uploaded to this field is visible.{{Media Library Field Options}}

<pre style===[[Role Field Permissions|Role "white-space: -o-pre-wrap; word-wrap: break- Field Permissions]]=== word;">The ability to delete files from Multiple File fields is granted to roles using the Allow Delete on MultiFile Fields Manager Permission.</pre>

These [[Role Field Permissions|fields]] allow you to control by [[Role]] who is allowed to view and/or modify the field. ===[[Status Field Permissions|Status - Field Permissions]]===* ''Only present within the [[Universal Tracking Application]]''These [[Status Field Permissions|fields]] allow you to control by the [[Status]] of the record whether or not the field can be viewed and/or modified.{{FileSizeUpload}}

The '''Link Upload - Multiple File FieldFiles Storage''' and the '''Link Upload - Single File FieldStorage''' both support a file index feature. Using this feature provides the ability to search documents attached to the field (subject to the [[User|user]] having permission to access the field).

* When you add a document to this file you must make sure that the document can be indexed for searching. The following types of documents are supported: Microsoft Word and Excel, Adobe PDF, HTML and RTF files.

* If using PDF you must ensure that the files are text-searchable. You can test for this functionality by opening the file with Adobe Acrobat Reader and ensuring that the '''Select Text''' tool can be used to select text from the file.

4. Click the * The '''File Indexindexing''' tabfunction takes place when the file is first uploaded so if you decide to index a file after the file is uploaded you must re-index the field.Use the following steps to index the field:

5# Locate and edit the [[Custom Field]].# Click the '''File Index''' check box.# Click the '''Save''' button. # Click the '''File Index''' tab.# Click the option button '''Re-index all files in this field now!'''# Click the '''Save''' button.

When in * If you wish to disable the '''EditFile Index''' Mode, function and no longer make attached files searchable use the following buttons will be displayedsteps:

# Locate and edit the [[Image:Cf26.pngCustom Field]]. # De-select the '''File Index''' check box.# Click the '''Save''' button.To use # Click the '''Multiple FileIndex''' feature requires the use of a Java Applettab. If # Click the [[User|user’s]] computer is not permissioned to run Java applets, then option button '''Remove index from all files in this field now!'''# Click the '''Single fileSave''' upload should be usedbutton.

[[Image:PDFMerge2Mergefile.PNGpng]]* Clicking the '''Merge files''' button will allow you to select which PDF documents that are already stored in the field you wish to merge into a single PDF document, as well as the sequence in which they are merged.

'''Note about Merging:''' Any PDF files that have the '''Content Copying''' or '''Content Copying or Extraction''' security restriction in place '''cannot''' be merged. * The settings can be viewed by opening the PDF and clicking File > Document Properties > Security (steps may vary depending on the version of your PDF reader) See also: [[Display Additional File Attributes for PDF Documents]] <u>'''[[Display Additional File Attributes for PDF Documents|Display Additional File Attributes (PDF files only)]]'''</u>''' 

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