Changes

*Stores multiple files into a single field.* Files can be uploaded individually or in groups. This field type is used to store:* Uploaded documents.* Documents that are created using the [[Web Page ViewImage:Edit_mode_MultiFile.png]] type field using the '''Store to Server''' option.  

===All common options:<br />[[Custom Fields – General Information#General_Settings|General===Settings]]<br />{{FieldOptions}}[[Custom Fields – General Information#Permissions & Availability|Permissions & Availability]]<br />{{AppearMandatory}}[[Custom Fields – General Information#Classic Options|Classic Options]]<br />{{TrackChanges}}{{EnableServerSideValidation}}For further information, please refer to [[Custom Fields – General Information]].<br /><br />{{LabelAboveField}}{{HideFieldForNewRecord}}Options listed below are specific to this particular field type.<br />{{SmartFieldViewSecurityOptions}}{{VisibilityConditionEnableOnlineEditing}}{{FieldPermissionMatrixRealTimeVirusScan}}

 * '''File IndexingIndex''' – enabled file indexing and full text searching using the Lucene full text search engine, which is built into [[SmartSimple]].* '''Create Optimized Image Version''': If checked, a small version (thumbnail) will be created when the user uploads an image. The thumbnail image will be compressed and restricted to 1024 pixels wide. The thumbnail can be called using the syntax @fieldname.compressedlink@. This feature is intended to improve the load time of pages displaying many high resolution images.* '''Enable Annotation''' – allows users to add [[PDF Annotation|annotations]] to uploaded PDF documents from within the SmartSimple system.<!--* '''Disable Email Button''' - removes the option to email uploaded documents-->* '''Keep Version''' – provides for version control over documents added. When a second document with the same name is added the name will be appended with V_# (where # is the version number starting at 1). Similarly if you have enabled Online Editing above the updated version will not overwrite the original but will add one with the next appropriate version number.* '''No DeletionDisable Delete''' – suppress the [[User|user’s]] ability to delete any files stored in the field. The '''Allow Delete Multiple Files Fields''' [[Manager Permissions|manager permission]] is required by the [[User|user]] to bypass this restriction.* '''Allow Enable Merging''' - allows the user to select any or all pdf documents in the field to be merged into a single document. Described [[#PDF Document Options|below]].* '''Document Console''' - Enabling the [[Document Console]] allows the user to easily preview and print the documents contained in the Multiple File field. [[File:Documentconsolefin.jpg|thumb|right|link=|300px|Example of [[Document Console]]]]* '''Auto Convert Documents to PDF on Upload''' - Automatically converts Word Documents into PDF versions of the same document asynchronously.* '''Enable Excel Parsing''' - parse an uploaded Excel files and populate mapped fields based on the files' content see [[Excel_Parser|Excel Parser]].* {{FileTypeRestriction}}* '''Maximum File Size''' - drop-down with options to allow a limit on the file upload size* '''File Name Restriction''' - Allows you to enforce a file naming convention to files uploaded to SmartSimple. See the [[File Name Restriction]] page for more information.

<pre style="white-space: pre-wrap; white-space: -moz-pre-wrap; white-space: -pre-wrap; white-space: -o-pre-wrap; word-wrap: break-word;">The ability to delete files from Multiple File fields is granted to roles using the Allow Delete on MultiFile Fields Manager Permission.</pre>

{{ValueStoresTo}}{{FieldFormattingOptions}}...and see note on "[[Display_Additional_File_Attributes_for_PDF_Documents#Multiple_File_Fields|Extra Columns]]" below.<br><BR>{{FieldPermissionsFileSizeUpload}}

The '''Link Upload - Multiple File FieldFiles Storage''' and the '''Link Upload - Single File FieldStorage''' both support a file index feature. Using this feature provides the ability to search documents attached to the field (subject to the [[User|user]] having permission to access the field).

 * When you add a document to this file you must make sure that the document can be indexed for searching. The following types of documents are supported: Microsoft Word and Excel, Adobe PDF, HTML and RTF files.

 * If using PDF you must ensure that the files are text-searchable. You can test for this functionality by opening the file with Adobe Acrobat Reader and ensuring that the '''Select Text''' tool can be used to select text from the file.

 *The '''indexing''' function takes place when the file is first uploaded so if you decide to index a file file after the file is uploaded you must re-index the field. Use the following steps to index the field: 

<u>'''Allow Merging ([[:Category:PDF|PDF]] files only)'''</u>''' 

[[Image:MergefilesMergefile.png]]

<u>'''[[Display Additional File Attributes for PDF Documents|Display Additional File Attributes (PDF files only)]]'''</u>''' 

* '''.numOfPages''': the total [[PDF Page Count|number of pages in all PDF files]] stored in the field.* '''.numOfFiles''': the number of files in the field. : Example: To validate if the custom field has any uploaded files:: ''"@level1.Link-Multiple Files custom field name.numOfFiles@">0''

* '''.value''': the filenames of the files separated by pipes (|) with file identifiers.* '''.filenames(''separator'')''': the filenames of the files separated by the ''separator'' entered between the parentheses.

 <pre style="white-space: pre-wrap; white-space: -moz-pre-wrap; white-space: -pre-wrap; white-space: -o-pre-wrap; word-wrap: break-word;"><a href="@Additional Files.uploadlink@" target="_blank">Click Here to upload</a></pre>

 <pre style="white-space: pre-wrap; white-space: -moz-pre-wrap; white-space: -pre-wrap; white-space: -o-pre-wrap; word-wrap: break-word;"><input type="button" class="Button" onclicktype="cs=window.open('@Additional Files.uploadlink@','cs_window','toolbar=0,width=600,height=400,directories=no,status=no,scrollbars=yes,resizable=yes,menubar=no,alwaysRaised=no');cs_window.focus();button" value="Upload Files" /></pre>

A new HTML 5 format for the file upload feature on [[Custom Field Type: Link – Multiple Files|multiple file]] fields has been implemented as of May 2013. The new uploader obviates the need for a Java applet plug-in; end users are no longer required to install anything in order to upload multiple files. Note that HTML 5 is available on the following [[browsers]]:* Internet Explorer [http://windows.microsoft.com/en-IE/internet-explorer/download-ie download]: version 10.0 and higher<br />* Firefox [http://www.mozilla.org/ download] <br />

[[Image:HTML5UploadHTML5UploadNew.png|500px]]

* [[Custom Field Type: Link – Upload - Single FileStorage]]