Changes

[[Image:Privacy_topPrivacy.png|link=|400px600px]]<br />''Privacy and Security link displayed on user login page (above).''<br /><br />

[[Image:PrivacyPrivacy_configuration_page.png|link=|600px]]<br />''Country and language policy configuration page is displayed above. Found under Configuration > Global Settings > Security tab.''<br /><br />[[Image:Privacy_and_Security_page.png|link=|600px]]

You must create a policy for the '''Default Country''' and '''English''' language first. The default will be displayed to all users prior to login. # Choose From the Configurationmenu, click on '''[[Global Settings]]''' menu.# Click on the '''Security''' tab.# Click on the '''Privacy and Security Policies''' link within the Security Settings.# The list of configured '''Privacy and Security''' tabpolicies is displayed.# Click '''New Policy''' icon to configure a new policy, or click on the "Edit Policy" icon to modify an existing policy.# Complete the privacy settings field options.# Click '''Save''' to save the policy.  ==Privacy and Security Field Options==The following are field options for configuring Privacy and Security policies: ===Policies===This section allows you to create specific country and language policy combinations. * '''Country''' - Select the country this specific policy will pertain to from the drop down list. Choose the '''Default Country''' option when creating a general (non-country specific) policy. The '''Default Country''' is displayed pre login. Post login, the privacy policy displayed is determined by the users settings.* '''Language''' - Select the language that will be associated with the country selected from the above option.

==Additional Settings=Policy Details===You must set This section allows for the labeling of policies and the adding of policy details via rich text or external link. Each policy can be labeled individually using the label field to the right of the following settings:policy name.

Country - Language (Settings)* The '''None''' option means that this policy is not defined for this country/language policy combination* Link Name -The '''Rich Text''' option allows the creation of the specific policy using the rich text editor* Introduction - The '''URL''' allows the specifying of a URL link resource to be referenced from an external site. They also have a '''User Acceptance Required''' option to indicate that the user is required to provide acceptance specific to individual policies after the date specified in the '''Enforce User Acceptance''' setting.<br /><br />If the '''User Acceptance Required''' option is switched on then an additional '''Role Lookup''' option is displayed. If Roles are selected here then the policy will only affect users with these roles. ==Adding the Privacy & Security link to Existing login pages==* For login pages created prior to the introduction of this feature (April 2016) the Privacy Policy - & Security link will not show by default. This can be added manually by updating the Standard Template located on the [[Login Screen Content]] page. '''Note:''' Updating the Standard Template will remove any previous formatting. It is recommended that you start with the Standard Template and then customize the page to your satisfaction. In the case where you decide that you do not want to use the Standard Template the code below includes the link to insert it manually:* Communications Policy - * Data Access - * Accountability - * Data Confidentiality - {|* Performance Integrity |- * International Data ||[s_viewpolicies.jsp?companyid=@companyid@&policylang=@lang@&isexternal=1 Privacy - & Security]|}

* Each field includes a ''last modified by '' and ''modified date stamp''* Policy formats include both rich text format and URL link to a webpage containing the policy* Additional policies can be added by clicking the '''+plus icon''' (plus icon) at the bottom of the Country Policy Details section. ==Privacy logs==When a user confirms and completes the Privacy policy then a PDF version is stored against the corresponding policy under the View Log tab. The PDF is named using the structure ''[userid]-[firstname]_[lastname]_policy-[policyid]-[countryid]- Language settings[langid]_V_[version].pdf'' [[Image:PrivacyViewLog.png|link=|1300px]]