=Overview={{ Banner-UnderConstruction }}
==Overview==In this article, <!--you will add some additional [[Custom Fields|custom fields]] to the employee -->you will learn about <!--adding [[Custom Fields|custom fields]] to a [[Role|role]]-->three useful [[Custom Fields|custom field]] types. The These types of fields are widely used within [[SmartSimple]] and provide for versatile processing options. * '''Calculated Field''' – Executes an expression to calculate a value and store the result in the field.* '''Web Page Field''' – Creates a document based on values stored in the underlying [[Entity|entity]] or entities.* '''Multiple Document Field''' – Stores a document either created through the [[Custom Field Type (110): Display Only – Web Page View|Web Page View]] field or uploaded.
=* '''Calculated Fields''' – Execute an expression to calculate a value and store the result in the field.* '''Web Page View Field=''' – Creates a document based on values stored in the underlying [[Entity|entity]] or entities.* '''Upload - Multiple Files Storage''' – Stores a document either created through the [[Custom Field Type: Special - Web Page View| Web Page View]] field or uploaded.
==Calculated Fields==
You can use arithmetic, string, comparison operators and functions within the calculated [[Custom Field|custom field]].
* References to other fields are always enclosed in square brackets: [variable1]. For example: [Salary].
* The calculations are performed when you click the '''Save''' button and save the page.
* References to other fields are always enclosed in square brackets: '''[variable1]'''. For example: '''[Salary]'''.* The calculations are performed when you click the '''Save''' button and save the page. ===Calculation Order on Page===• * Calculated field formulas are executed in the same order that the calculated fields are displayed on the page – left to right and top to bottom.• * You must not place fields that perform summary calculations based on other calculated fields ABOVE the subordinate calculations. • * If the fields are ordered in this manner , saving the page will not update the summary calculation, as summary formula will be executed BEFORE the subordinate calculations are performed. ===Arithmetic Operators===All values are treated as strings. For arithmetic operations, the PARSEINT and PARSEFLOAT function functions are used to convert the string value to a numeric value. For example: • * '''PARSEINT([Salary]) + PARSEINT([Bonus]) + PARSEINT([Car Allowance]) ''' - Add Salary to Bonus to Car Allowance and return an integer result. • * '''PARSEFLOAT([Salary]) / 26 ''' – Divides the Salary by 26 to show a bi-weekly amount.Exercise – ===See Also===* [[Custom Field Type: Computed - Calculated Date]]* [[Custom Field Type: Computed - Calculated Number]]* [[Custom Field Type: Computed - Calculated Value]] <!--===Adding a Calculated Field===1. Add a [[Custom Field Type ]] named '''Total Compensation '''to the '''Compensation ''' tab.2. Set the '''Field Type ''' to '''Computed - Calculated Value'''. 3. Add the following formula: [[Image:Advc4.png]] 4. Set the '''Number Format ''' to '''Currency'''. 5. Save the '''Field'''. 6. Add another field named '''Pay Per Period ''' as shown below. 7. Set the '''Number Format ''' to '''Currency'''. The '''Field ''' list will look as follows: [[Image:Advc5.png]] 8. Edit an '''Employee ''' record. 9. Click the '''Compensation ''' tab. [[Image:Advc6.png]]
The calculated fields are blank as the record has not been saved with these fields.
10. Click the '''Save ''' button.
The values are calculated and saved.
Web Page View Field
The Web Page View field provides the ability to display a fully formatted document or web page. In constructing this type of field HTML is used in conjunction with the following variables.
In this example you will create a simple letter of offer displaying the employee’s name and address plus details of their compensation.
1. Edit the Letter of Offer Field – currently set to a Link Single File Field.
2. Change the Field Type to Display Only – Web Page View.
The HTML Template is used to store the body of the document and will be a mix of HTML code, static text and references to fields associated with the underlying entity – in this case the user entity and the employee role.
Basic HTML Tags Required
The following basic HTML tags should be added to the Web page View.
<html[[Image:Advc7.png]]-->==Web Page View Field==The [[Custom Field Type: Special - Web Page View|Web Page View]] field provides the ability to display a fully formatted document or web page. In constructing this type of field, HTML is used in conjunction with variables. <head></head>!--In this example you will create a simple letter of offer, displaying the employee’s name and address plus details of their compensation. 1. Edit the '''Letter of Offer''' field – currently set to a '''Upload - Single File Storage''' field. 2. Change the '''Field Type''' to [[Custom Field Type: Special - Web Page View|Special - Web Page View]]. <body[[Image:Advc8.png]]-->Add The HTML Template is used to store the body of the document hereand will be a mix of HTML code, static text and references to fields associated with the underlying [[Entity|entity]].<!-- – in this case the [[User|user]] [[Entity|entity]] and the employee [[Role|role]].-->===Basic HTML Tags Required===The following basic HTML tags should be added to the '''Web Page View'''. [[Image:Advc.png]] <!--Add the following-->Below is a sample HTML Template:<br />[[Image:Advc1.png]]<br /body>The Variables are shown in bold.<br /html>In additionNote the use of the “me” variable to reference the current [[User|user’s]] details.<!--2. '''Save''' the template. 3. Display an '''Employee''' record. 4. Click the '''Open''' button on the '''Letter of Offer''' field. [[Image:Advc9.png]] The '''Web Page View''' is displayed. [[Image:Advc10.png]] * All variables have been added, except the salutation field that is not set in the underlying [[Entity|entity]].* There are no options available for this document as you will need have yet to enable them. 5. '''Close''' the window.-->===Suppressing Missing Fields===A special tag is used to add line breaks with suppress any fields that are missing from the underlying [[Entity|entity]] - [[Image:Advc2.png]]. Placing this tag in front of any field that may not be present will suppress the display of the variable name. <br!--1. Display the '''Web Page View''' [[Custom Fields|custom field]]. 2. Add --> For example, if we add this tag before the '''@salutation@''' field and paragraphs with the tags Save:<pbr /> and [[Image:Advc3.png]]<br /p><!--3. Save the '''Web Page View''' Field.14. Display an '''Employee''' record. Add the following HTML Template:
<html><head></head><body5. Click the '''Open''' button on the '''Letter of Offer''' field.-->The '''@salutation@ @firstname@ @lastname@''' field is suppressed.<br/>@address@<br!--[[Image:Advc11.png]]-->@address2@<br!--6. '''Close''' the Window.-->@city@, @state@<br>===Document Options===@postalcode@You control which options are available to the [[User|user]] of each [[Custom Field Type: Special - Web Page View|Web Page View]] field. Each of the selected options will add a button to the top of the [[Custom Field Type: Special - Web Page View|Web Page View]] field.<br>!-- The following example shows how the field will look with all options enabled:
Dear @firstname@<br[[Image:Advc12.png]]--><br>We are pleased * '''Show Menu''' – check box that defines if a [[Menu|menu]] should be shown in the document window. ===General Options===* '''Allow Printing''' – enables the [[User|user]] to print the resultant document.* '''Allow Editing''' – enables the [[User|user]] to edit the document with the HTML Editor* '''Allow New Window''' – displays the document in a new window so the [[Browser|browser’s]] print function can be used.* '''Is XML''' – indicates that the document is prepared as an XML output. ===PDF Options===* '''Enable Password Protection''' – enables the [[User|user]] to [[Password|password]] protect the document (generally used when the document is going to be emailed).* '''Send as Email''' – enables the [[User|user]] to send the PDF as an attachment to an email message.* '''Save to Multiple File Field''' – enables the [[User|user]] to save the document as a PDF into any multiple file type fields in the related [[Entity|entity]].* '''Save to Local Disk''' – enables the [[User|user]] to save a local copy of the PDF document. ===HTML Options===* '''Send as Email''' – enables the [[User|user]] to send the document as the body of an email message.* '''Save to Multiple File Field''' – enables the [[User|user]] to save the document as an HTML document into any multiple file type fields in the related [[Entity|entity]].* '''Save to offer you Local Disk''' – enables the [[User|user]] to save a position with our companylocal copy of the HTML document.<br>!--<br>1. Display the '''Web Page View''' [[Custom Field|custom field]].Salary: @salary@<br>Car Allowance: @car allowance@<br>2. Select all the '''Document Options'''.Bonus: @bonus@<br>Total Compensation: @total compensation@<br>3. Click the '''Save''' button.<br>Yours sincerely<br>4. Display an '''Employee''' record.<br>@me5.firstname@ @meClick the '''Open''' button on the '''Letter of Offer''' field.lastname@<br>@meThe '''Letter of Offer''' document is displayed.title@<br>
</body>
</html>
The Variables are shown in bold.
Note the use of the “me” variable to reference the current user’s details.
2. Save the template.
3. Display an Employee record.
4. Click the Open button on the Letter of Offer field.
The Web page view is displayed.
• All variables have been added, except the salutation field that is not set in the underlying entity.
• There are no options available for this document as you have yet to enable them.
5. Close the window.
Suppressing Missing Fields
A special tag is used to suppress any fields that are missing from the underlying entity - <!--hideifnotfound-->. Placing this tag in front of any field that may not be present will suppress the display of the variable name.
1. Display the Web Page View custom field.
2. Add this tag before the @salutation@ field.
<!--hideifnotfound-->@salutation@ @firstname@ @lastname@<br>
3. Save the Web Page View Field.
4. Display an Employee record.
5. Click the Open button on the Letter of Offer field.
The @salutation@ field is suppressed.
6. Close the Window.
Document Options
You control which options are available to the user of each Web Page View field. Each of the selected options will add a button to the top of the Web Page View field. The following example shows how the field will look with all options enabled:
• Show Menu – check box that defines if a menu should be shown in the document window.
General Options
• Allow Printing – enables the user to print the resultant document.
• Allow Editing – enables the user to edit the document with the HTML Editor
• Allow New Window – displays the document in a new window so the browser’s print function can be used.
• Is XML – indicates that the document is prepared as an XML output.
PDF Options
• Enable Password Protection – enables the user to password protect the document (generally used when the document is going to be emailed).
• Send as Email – enables the user to send the PDF as an attachment to an email message.
• Save to Multiple File Field – enables the user to save the document as a PDF into any multiple file type fields in the related entity.
• Save to Local Disk – enables the user to save a local copy of the PDF document.
HTML Options
• Send as Email – enables the user to send the document as the body of an email message.
• Save to Multiple File Field – enables the user to save the document as an HTML document into any multiple file type fields in the related entity.
• Save to Local Disk – enables the user to save a local copy of the HTML document.
1. Display the Web Page View custom field.
2. Select all the Document Options.
3. Click the Save button.
4. Display an Employee record.
5. Click the Open button on the Letter of Offer field.
The Letter of Offer document is displayed.
The document can now be printed, saved and emailed as either a PDF or an HTML document.
6. '''Close ''' the window.--> ==Using the Link – Multiple Files Storage Field==The final [[Custom Fields|custom field ]] type will be the '''Multiple Files Storage''' Field. This field stores multiple files into a single field and is used to store:• * Uploaded documents.• * Documents that are created using the [[Custom Field Type: Special - Web Page View |Web Page View]] type field using the '''Store to Server ''' option.<!--
In this case the field will be used to store the letter you previously created, but can in fact be used to store any number of documents.
1. Add a new field to the '''Employee Role Field List ''' named '''Employee Related Documents'''. 2. Set the '''Display Order ''' to '''95 ''' to ensure the field appears in the correct location. 3. Set the field type to Link – '''Multiple FilesStorage'''. [[Image:Advs13.png]]--> ===Multiple Files Storage Field Options===
The following options are available for this field type:
• * '''Keep Version ''' – provides for version control over documents added. When a second document with the same name is added, the name will be appended with V_# (where # is the version number starting at 1).• No Deletion * '''Disable Delete''' – suppress the [[User|user’s ]] ability to delete any files stored in the field and . The '''Allow Delete Multiple Files Fields''' [[Manager Permissions|Manager Permission ]] is required by the [[User|user ]] to delete a – Allow Delete Multiple Files Fieldsbypass this restriction.• * '''Sort Order ''' – files stored in the field can be ordered by '''File Name''', '''File Size ''' or '''Update Date ''' (descending).• * '''File Index ''' – enables file indexing and full text searching on the embedded documents.<!--1. Enable '''all the options'''. 2. Set the '''Sort order ''' to '''Upload Date'''. 3. Save the '''field'''. 4. Display an '''Employee ''' record. 5. Click the '''Open ''' button on the '''Letter of Offer ''' field. The '''Letter of Offer ''' document is displayed. [[Image:Advc14.png]] 6. Select the Folder Name '''Employee Related Documents'''. 7. Click the '''Save to Server as PDF ''' tab.
You are prompted to rename the document – if required.
[[Image:Advc15.png]] 8. Click the '''OK ''' button. Because you enabled the '''Password Protection ''' setting you are prompted for a document [[Password|password]]. [[Image:Advc16.png]] 9. Enter a [[Password|password]]. 10. Click the '''OK ''' button. The '''Letter ''' is saved. [[Image:Advc17.png]] 11. Close the '''Window'''.
The document will not be displayed until the employee window is refreshed.
12. Refresh the '''Employee ''' window. [[Image:Advc18.png]] The document is saved into the '''Employee Related Documents ''' field.
If you were to create a second version of this file the name would be named V1_ and the file name.
Importing Data to --> ==See Also==* [[The Musings of Chin - SmartSimple's Order of Operations]] [[Category:Custom FieldsIf you create custom fields for an object before you import information, then you can upload information into these custom fields. See the Module Importing Information on page 60 for more details on the import process.]][[Category:System Management]]
