View source for SmartSync for Folder Synchronization

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==Overview==
The '''SmartSync''' feature is an extension of [[SmartSimple]], which lets [[SmartSimple]] [[User|users]] keep a local set of file folders synchronized with a set of [[Smart Folder|SmartFolders]].

Using the '''SmartSync''' feature you can:

* Schedule synchronization at regular intervals.
* Force synchronization on demand.

'''SmartSync''' is a program that you must install on the local computer.

The '''SmartSync''' feature functions with Microsoft Windows versions 98, 2000, and XP. It will not work with any other operating system.

==Installing SmartSync==
Download the latest copy of the '''SmartSync''' from your copy of [[SmartSimple]]. Use the '''Help''', '''Downloads''' [[Menu|menu]] to access this [[Application|application]].

If the '''Download''' or '''Help''' [[Menu|menu]] items are not available, you should contact your [[System Administrator|system administrator]].

==Launching SmartSync==
1. Use the '''Start''', '''Programs''' [[Menu|menu]] to launch '''SmartSync'''.

[[Image:Sync2.png]]

There are two views of '''SmartSync''': the '''Synchronization''' and the '''Setting''' view. The default view is the '''Synchronization''' view.

Before you can use '''SmartSync''' you must use the '''Setting''' view to establish your [[Username|username]], [[Password|password]], local and remote folders.

==Setting the User Options==
1. Click the '''Settings''' button.

The '''Settings''' view is displayed.

[[Image:Sync1.png]]

2. Set the '''Web Alias''' to your [[SmartSimple]] login [[Alias|alias]]. (e.g. for ACME the login [[URL]] would be acme.smartsimple.com and the Web [[Alias]] would be acme).

Do not use a www or http:// prefix or the smartsimple.com suffix.

[[Image:Sync.png]]

3. Set the '''Remote''' server name to your [[SmartSimple]] Login [[URL]] (i.e. acme.smartsimple.com), if you are using the hosted (ASP) version, or your own server name, if you are using the installed version.

If you are unsure which version you are using, contact your [[System Administrator|system administrator]].

4. Set the [[Username|username]] to the name you use to log into [[SmartSimple]].

5. Set the [[Password|password]] to your [[SmartSimple]] [[Password|password]].

Setting the '''Remote''' and '''Local''' folders

1. Click the '''…''' button next to [[Smart Folder]].

The [[Smart Folder|Smart folders]] that you have access to within [[SmartSimple]] are displayed.

[[Image:Sync3.png]]

: '''''NOTE''': If you have in excess of 600 folders within your [[SmartFolder]] structure (including all subfolders) SmartSync will be unable to enumerate the folders and will fail at this point. In this case you must reduce the number of SmartFolders in order to use SmartSync.''
2. Select the name of the top folder that you wish to have synchronized.

3. Click the '''OK''' button.

4. Click the '''…''' button next to '''Local''' folder.

The '''Local''' folders are displayed.

5. Select the name of the top folder that you wish to have synchronized.

6. Click the '''OK''' button.

If the local folder is not empty, the following message will be displayed:

[[Image:Sync4.png]]

The local files will be automatically uploaded to [[SmartSimple]] once you synchronize for the first time.

==Enabling SSL==
If your copy of [[SmartSimple]] is using Secure Socket Layer you can enable the [[SSL]] option.

[[Image:Sync5.png]]

==Setting the Synchronization Frequency==
[[Image:Sync6.png]]

You can set '''SmartSync''' to automatically synchronize:

* Once a day at a specific time.
* Every 5, 15, 30, 60, or 120 minutes.

Or you can disable and synchronize manually.

Once you have established the synchronization frequency, you can return to the '''Synchronization''' view.

==Synchronization==
1. Click on the '''Sync Now''' button to synchronize the folders.

==How the Synchronization Works==
The following rules are applied during the synchronization process:

* If a file exists in a local folder, but does not exist in the remote folder, it is copied to the remote folder.
* If a file exists in a remote folder, but does not exist in the local folder, it is copied to the remote folder.
* If a file on the local folder has a later date/time stamp than the same file in the remote folder, then the file in the remote folder is over written by the local copy.
* If a file on the remote folder has a later date/time stamp than the same file in the local folder, then the file in the local folder is over written by the local copy.

There is one important consequence of these rules:

* If you delete a local file, then the remote copy will be restored to the folder when you next synchronize the folder.
* If you delete a remote file, then the local copy will be deleted to the folder when you next synchronize the folder.

This means that you can only permanently delete files from the remote directly.

==Closing the Application==
The '''SmartSync''' [[Application|application]] normally runs in the system tray.

[[Image:Sync7.png]]

* If you click the '''Close''' button in the [[Application|application]], it will still be running, but from the system tray.

[[Image:Sync8.png]]

You should use this technique if you are using the scheduled backup feature.

If you click the '''Window Close''' button, then the [[Application|application]] will be terminated.

[[Image:Sync9.png]]

==Setting Security==
'''SmartSync''' stores your [[User|user]] information in an encrypted format in the file: '''SETTING.INI''', in the same directory that you selected to install the program.

[[Category:Integration]]
[[Category:Desktop Plugins]]
[[Category:SmartFolders]]