Difference between revisions of "Level 2 Types"
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Each type of [[Level 2 Entity]] has the following settings: | Each type of [[Level 2 Entity]] has the following settings: | ||
| − | * '''Name''' - Display name for the | + | * '''Name''' - Display name for the Type. |
* '''Display Order''' - The order in which the types are listed in the type combo box. | * '''Display Order''' - The order in which the types are listed in the type combo box. | ||
* '''Colour Code''' - A colour code used to display different types in the list view. | * '''Colour Code''' - A colour code used to display different types in the list view. | ||
| − | |||
| − | |||
* '''Show External''' - This check box indicates if this type of activity should be shown to external users. | * '''Show External''' - This check box indicates if this type of activity should be shown to external users. | ||
| − | * '''Level 2 Formula''' - A set of expressions used to calculate values when the Level 2 item is saved. Similar to the | + | * '''Display as Tab''' - This Type will be displayed on a separate tab in the list of Level 2 activities at the bottom of a Level 1 record. |
| + | * '''Access Roles''' - Select the [[Role]]s that can create this type of activity. | ||
| + | |||
| + | * '''[[Template / Type Formulas|Level 2 Formula]]''' - A set of expressions used to calculate values when the Level 2 item is saved. Similar to the [[Template / Type Formulas|Level 1 Template]] formula. | ||
* '''Reminder Settings''' - The subject and content of the Reminder message. These fields are only applicable if you have included reminder standard fields in your [[Level 2 Entity]]. | * '''Reminder Settings''' - The subject and content of the Reminder message. These fields are only applicable if you have included reminder standard fields in your [[Level 2 Entity]]. | ||
* '''Follow Up Settings''' - The subject and content of the '''Follow up''' message. These fields are only applicable if you have included follow up standard fields in your[[Level 2 Entity]]. | * '''Follow Up Settings''' - The subject and content of the '''Follow up''' message. These fields are only applicable if you have included follow up standard fields in your[[Level 2 Entity]]. | ||
| + | * '''Restrict Contact Assignment by Contact''' - Allows you to restrict contact assignment for this Level 2 Type to named contacts. ''(For example, if the Level 2 Type is '''Dissertation Review''', and if there are 2 people in your company that look after all dissertation reviews you would specify them here by name and only they could be assigned to level 2 records of this type)'' | ||
| + | * '''Restrict Contact Assignment by Role''': Allows you to define which contact [[Role]]s can be assigned to this Level 2 Type. ''(For example, if the Level 2 Type is '''Legal Contract''', you may wish to specify that only contacts with the role of '''Lawyer''' can be assigned to records of this type.)'' | ||
==Reminder & Follow-up Settings== | ==Reminder & Follow-up Settings== | ||
Revision as of 18:01, 13 July 2009
Level 2 Types provide a method of delineating between different types of Level 2 items.
- Level 2 Types are the equivalent of Templates at Level 1.
You can configure Level 2 Types via the Types link on the Settings page of your UTA:
- Existing Types are listed on the left of the page.
- Details of each type are displayed on the right of the page and new types are added to the right of the page.
Type Settings
Each type of Level 2 Entity has the following settings:
- Name - Display name for the Type.
- Display Order - The order in which the types are listed in the type combo box.
- Colour Code - A colour code used to display different types in the list view.
- Show External - This check box indicates if this type of activity should be shown to external users.
- Display as Tab - This Type will be displayed on a separate tab in the list of Level 2 activities at the bottom of a Level 1 record.
- Access Roles - Select the Roles that can create this type of activity.
- Level 2 Formula - A set of expressions used to calculate values when the Level 2 item is saved. Similar to the Level 1 Template formula.
- Reminder Settings - The subject and content of the Reminder message. These fields are only applicable if you have included reminder standard fields in your Level 2 Entity.
- Follow Up Settings - The subject and content of the Follow up message. These fields are only applicable if you have included follow up standard fields in yourLevel 2 Entity.
- Restrict Contact Assignment by Contact - Allows you to restrict contact assignment for this Level 2 Type to named contacts. (For example, if the Level 2 Type is Dissertation Review, and if there are 2 people in your company that look after all dissertation reviews you would specify them here by name and only they could be assigned to level 2 records of this type)
- Restrict Contact Assignment by Role: Allows you to define which contact Roles can be assigned to this Level 2 Type. (For example, if the Level 2 Type is Legal Contract, you may wish to specify that only contacts with the role of Lawyer can be assigned to records of this type.)
Reminder & Follow-up Settings
- By default, if there is no owner standard field - as is the case with calendar activities - then the last person to update the activity will be set as the owner.
- If there is an owner standard field enabled, then the owner will be selected when creating reminders or follow-ups.
Type Custom Fields
You can define Custom Fields that will appear only on the Level 2 records of a given Level 2 Type.
- To define these fields, click on the Fields button next to the relevant Level 2 Type. Then create the desired custom fields in the normal fashion.
- The Display Order of the Custom Fields you create on a Level 2 Type works in conjunction with the Display Order on any general Level 2 Custom Fields that have been defined.
- For example, if you have a Custom Field on a Level 2 Type with Display order of 15, it would appear between the global Level 2 custom fields with display orders of 10 and 20.
