Configuring List Views

Click here to watch a video on creating and editing List Views.

Defining a List View

There are two types of List Views: System Views and Personal Views.

System Views belong to a specific role. All users in that role will have the option to select this List View. Multiple System Views can be defined for each role.
Personal Views are only visible to the user who creates them. Multiple Personal Views can be defined for each user.

When you click on the "New" button in the System View section, you will be prompted to select the role to which the System View pertains.
Select the appropriate role, enter a name for the list view and click "OK."
You will now see four tabs in the right-hand frame: Properties, Columns, Sort Order and Export.

When you click on the "New" button in the Personal View section, the only difference from System Views will be that you will not have the option to select a role.
Enter a name for the list view and click "OK."
You will now see four tabs in the right-hand frame: Properties, Columns, Sort Order and Export.

View Name - The name of the list view is editable. Give your list view a distinctive name.
Display Order - Enter a display order. This will define which list view will be the default for users who possess multiple roles. List views with lower display orders will be displayed before those with higher display orders.
Open Button Label - The default value for the "Open Button Label" is "Open." Changing this value will change the caption on the button used to access a specific record in the list view.
Role - The Role dropdown will be available only for System Views (see above). The list view can be made available for all roles by selecting "All."
Other Options - Checking the "Open in edit mode" option will mean that when records are opened, they will default to edit mode as opposed to view mode.